Purchase Ledger Administrator

Department: Property Finance

Employment Type: Full Time

Location: Manchester

Description

• Process supplier invoices accurately and efficiently, ensuring correct coding, approval routing, and supporting documentation
• Maintain purchase ledger controls in line with Praxis procedures, approval requirements, and finance standards
• Ensure purchase order, approval, and payment controls are followed, progressing invoices only where appropriate authority and documentation are in place
• Use Bluebox, MOJO, and purchase order systems accurately, maintaining complete and up-to-date records
• Manage high transaction volumes effectively, prioritising urgent items and meeting agreed deadlines
• Identify, investigate, and resolve invoice discrepancies in a timely manner
• Complete creditor reconciliations, identifying variances and taking corrective action
• Support supplier payment runs, ensuring invoices and approvals are accurate and complete
• Maintain accurate financial records to support audit, reporting, and internal review
• Communicate professionally with suppliers, approvers, and internal stakeholders to resolve queries
• Escalate issues where necessary to ensure timely resolution
• Manage invoice queries, tracking and resolving disputed or incomplete information
• Contribute to process improvements and projects to enhance efficiency, accuracy, and control
• Support the wider Finance team with high standards of administration, communication, and follow-through

• Experience in accounts payable or purchase ledger
• Strong invoice processing, coding, and documentation discipline
• Accurate creditor reconciliation and exception resolution skills
• Good understanding of purchase order, approval, and payment controls
• Confident using finance systems, Excel, and Microsoft Office
• Strong organisational and workload management skills
• Clear and professional communication with suppliers and internal stakeholders
• Ability to work accurately to deadlines in a high-volume environment
• Property or real estate finance experience desirable

• Takes ownership of accuracy and meeting deadlines
• Works with pace, discipline, and a proactive approach
• Maintains strong attention to detail
• Follows processes rigorously without cutting corners
• Resolves issues independently where possible, taking accountability
• Communicates clearly and professionally with stakeholders
• Takes pride in delivering reliable and accurate financial administration
• Supports the wider team while minimising errors and rework
• Demonstrates consistency, accountability, and care in all tasks

• Highly competitive salary DOE
• Discretionary bonus scheme
• 25 days holiday per year plus bank holidays
• Office closure over festive season
• Additional holiday with service
• Private Medical Insurance (medical history disregarded)
• Annual Dental benefit inclusive of two appointments per year
• Healthcare Cash Plan
• 5% Company pension contribution
• 3x Life Assurance
• Cycle to work scheme (on-site shower room facilities & bike parking in majority of head offices)
• Employee Assistance Programme
• Group income protection scheme
• Daily healthy fruit & snacks
• Comprehensive business expense policy

Our values