Department Overview Hourly range for this position is $30.34 -$41.02; Commensurate with experience, education and internal equity. This position performs a variety of advanced programmatic and administrative tasks to sup…
Skills: Administrative support, Program coordination, Calendar management, Travel coordination, Credentialing
Department Overview The OHSU Knight Cancer Institute is an internationally recognized leader in cancer research and care, powered by a historic $2 billion gift from Phil and Penny Knight. With a bold mission to revolutio…
Department Overview This position will support an NIH grant focusing on genetic screens to identify the mechanisms by which Leishmania parasites become resistant to antiparasitic drugs. The position will involve working …
Department Overview The OHSU Digestive Health Center offers patients an interdisciplinary team approach to the prevention, detection, and treatment of digestive disorders. Our teams blend clinical expertise with research…
Skills: Care coordination, Patient triage, Medication management, Clinical assessment, Electronic health records
Department Overview The Department of Anesthesiology and Perioperative Medicine is integral to the healthcare, education and research missions at OHSU. In this extraordinary time, we have proudly stepped up our efforts t…
Skills: Pediatric Anesthesiology, Patient Care, Clinical Teaching, Mentorship, Perioperative Medicine
Assistant Professor - Stroke and Vascular Neurology
Portland, Oregon, United States · On-site
Senior
Department Overview This position reports to (supervisor): Chair, Dept of Neurology and Head, Division of Stroke and Vascular Neurology The Oregon Stroke Center at OHSU has been a national leader in stroke care and resea…
Skills: Stroke neurology, Vascular neurology, Patient care, Clinical teaching, Mentorship
Department Overview The Pharmacy Centralized Trainer is responsible for participation, coordination, monitoring, and execution of the Pharmacy Centralized Training Program. The primary purpose of this position is to deve…
Skills: Pharmacy training, Aseptic technique, Compounding, Medication management, Program monitoring
Department Overview This position is responsible for providing administrative support to the Department of Radiation Medicine, including ensuring an outstanding patient experience through the development and maintenance …
Skills: Patient scheduling, Medical records management, Insurance verification, Customer service, Crisis management
Department Overview Endoscopy nurses provide care to patients across the age continuum who need diagnostic and therapeutic endoscopy procedures. The endoscopy nurse assists the provider team during endoscopic procedures;…
Skills: Endoscopy, Procedural sedation, Patient care, Peripheral IV insertion, Motility testing
Department Overview Endoscopy nurses provide care to patients across the age continuum who need diagnostic and therapeutic endoscopy procedures. The endoscopy nurse assists the provider team during endoscopic procedures;…
Skills: Endoscopy, Nursing, Patient Care, Clinical Procedures, On-call Support
Department Overview The Pruneda Lab is looking for a postdoctoral scholar to lead research projects using molecular and structural biology, protein biochemistry, and cell culture assays. Our lab studies host-pathogen int…
Skills: Molecular biology, Structural biology, Protein biochemistry, Microbiology, Cell culture
Fire Life Safety Systems Officer (Safety Officer 1)
Portland, Oregon, United States · Hybrid
$77k–$123k/yr
Senior
Department Overview This position will work in Environmental Health and Safety (EHS) with duties that encompass all missions of OHSU. EHS oversees/manages programs and policies aimed at minimizing safety, health, environ…
Skills: Fire protection engineering, Building codes, Regulatory compliance, Risk management, Project management
Interventional Radiologist, Director of Interventional Oncology, Associate Professor
Portland, Oregon, United States · On-site
Senior+
Department Overview The Department of Interventional Radiology is seeking an experienced Interventional Radiologist for an academic faculty position to lead the Interventional Oncology services as Director of Interventio…
Department Overview Columbia Memorial Hospital (CMH) in collaboration with Oregon Health & Science (OHSU) is seeking a full time Orthopedic Upper Extremity/Hand Surgeon to join our established CMH-OHSU Orthopedic clinic,…
Skills: Orthopedic surgery, Hand surgery, Upper extremity surgery, Sports medicine, Patient care
Department Overview The Oregon National Primate Center (ONPRC) is located 12 miles west of the OHSU main campus, and sits on 162 acres of land featuring forested areas, research and administration buildings, indoor and o…
Certified Nursing Assistant (CNA), Adult Acute Care
Portland, Oregon, United States · On-site
$23/hr–$31/hr
Entry level
Department Overview Oregon Health & Science University is Oregon’s #1 hospital. The Certified Nursing Assistant (CNA) is part of the health care team in locations throughout OHSU. The CNA provides direct or general nursi…
Skills: Patient Care, Vital Signs Monitoring, Medical Documentation, Patient Hygiene, Patient Transport
Department Overview Oregon Health & Science University is a nationally prominent research university and Oregon's only public academic health center. As a major regional referral center, OHSU has a varied and challenging…
Skills: Surgical pathology, Anatomic pathology, Clinical pathology, Medical education, Clinical research
Department Overview The OHSU Knight Cancer Institute's Community Hematology Oncology (CHO) clinics are seeking Hematologist/Medical Oncologist to join our growing team. The position offers the opportunity to provide comp…
Skills: Hematology, Medical Oncology, Clinical Care, Patient Care, Clinical Trials
Department Overview The purpose of this position is to ensure the integrity and accuracy of all patient care health information stored in OHSU’s electronic medical record. This role performs a variety of functions relate…
Skills: Medical terminology, Electronic health record, Document imaging, Data indexing, Quality assurance
Department Overview Community Hematology Oncology provides comprehensive medical care in a community setting for adults coping with a diagnosis of cancer or serious blood disorders. The Medical Laboratory Scientist (MLS)…
Skills: Hematology, Chemistry, Urinalysis, Microscope, Quality control
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$30/hr–$41/hr
Other
associate degree, bachelor degree, professional certificate
Posted 2h ago
Apply by Aug 12
~40 hrs/week
Responsibilities
This position performs advanced programmatic and administrative tasks to support the academic, clinical, and research missions of the Division of Perinatology. Responsibilities include managing faculty calendars, coordinating fellowship programs, processing travel and expense reports, and providing general office support.
Requirements
Candidates must have at least four years of general office experience, or an associate degree with two years of experience, or a bachelor degree with two years of experience. Proficiency in Microsoft Office products and Oracle is required, with preference given to those with experience in academic or clinical settings.
Full job description
Department Overview
Hourly range for this position is $30.34 -$41.02; Commensurate with experience, education and internal equity.
This position performs a variety of advanced programmatic and administrative tasks to support the academic, clinical and research missions of the Division of Perinatology and the Department of Obstetrics and Gynecology. This position supports twenty-four physicians, three researchers, some fellowship program support, and staff supporting the research programs.
Function/Duties of Position
Coordinator Functions
Manages offsite credentialing for Faculty
Coordinates weekly fellowship conferences for the Perinatology Division
Coordinates the fellowship program in conjunction with the department fellowship coordinator to ensure that division-specific ACGME obligations and regulations are met
Coordinates monthly evening research meetings and Maternal Fetal Medicine business meetings
Coordinates yearly Division Retreats
Serves as the backup coordinator for Grand Rounds for the Department in conjunction with faculty leader: Schedules programs, distributes agenda information, and coordinates speakers, CME, room, and food. Organizes broadcasting or recording of Grand Rounds as appropriate. Maintains Grand Rounds website.
Administrative Functions
Maintains faculty calendars and files, correspondence, and division files
Maintains Faculty licensure for Oregon and Washington ( offsite contracts )
Coordinates travel arrangements for faculty and visiting faculty: makes reservations, notifies organizations to be visited; completes travel vouchers, expense claims, and reports; arranges calendar for visiting faculty.
Assists with interview scheduling for candidates and assists with new faculty onboarding.
Processes payments and/or reimbursements of faculty expenses, e.g., medical licenses, memberships, meeting/conference registrations. Includes making payments of other division-related expenses.
Processes monthly mileage logs for multiple faculty and multiple sites
Manages monthly medical director time logs for faculty serving in those positions off site
Analyze the expenditures on faculty Personal Business Expense reports and report suspected errors to proper personnel for action to enable producing faculty with accurate reporting.
Orders supplies and coordinates Facilities work orders for the division
Answers division phones from 8:00am-4:30pm. Routes calls appropriately and takes messages for faculty. Checks voicemail and returns messages daily.
Greets visitors to the division, and serves as a guide for visiting faculty and other visitors.
Provides superior customer service. Performs cross-coverage support for other administrative team members as needed.
Sorts mail for Department of OBGYN and manages updated department employee lists
Serves as network support for OHSU computer and telephone system (purchase software/hardware, coordinate moves and installations, coordinate repairs).
Other Duties As Assigned
Participates in back-up coverage for other divisional coordinators, as needed.
Performs other functions, as needed, to ensure a well operated division and department
Required Qualifications
Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.
Use of Oracle and Microsoft Products including intermediate skill level in Word, Excel and PowerPoint.
Well organized, detail-oriented, ability to work independently and complete projects on time. Ability to maintain confidentiality.
Preferred Qualifications
BA or BS
Experience with EPIC, Microsoft Access; and Adobe Acrobat form creation
Experience in an academic or clinical setting
Additional Details
Upload cover letter and resume. Please be sure to include months and years to the resume for jobs/experience.
Why apply to OHSU?
We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact [email protected]
Related keywords
Administrative CoordinatorPerinatologyObstetrics and GynecologyFellowship ProgramACGMEGrand RoundsFaculty SupportCredentialingTravel VouchersExpense ReportsOracleMicrosoft OfficeEPICAdobe AcrobatAcademic Health CenterClinical Support
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