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Jobs at OptiSigns Inc. (Now Hiring) — 1 open

OptiSigns Inc. logoOptiSigns Inc.

HR Admin Officer

Ho Chi Minh City, Vietnam · On-site

Entry level

Office Care & Amenity Management: Maintain and care for the overall office appearance and presentation. Manage, prepare, and organize the snack and pantry area daily.Procurement & Inventory Control: Conduct periodic inve…

Skills: Office Management, Procurement, Inventory Control, Vendor Management, Administrative Operations

OptiSigns Inc. logo

HR Admin Officer

OptiSigns Inc.

Ho Chi Minh City, Vietnam • On-site

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Entry level

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  • Full-time
  • 13th-month Salary Bonus, Comprehensive Healthcare Insurance, Equipment Provided (MacBook/Windows Laptop, External Monitor), Yearly Team Outings, Company Trips, Internal Clubs
  • Posted 16d ago
  • ~40 hrs/week

Responsibilities

The role focuses on maintaining office appearance, managing pantry supplies, and handling procurement of administrative equipment. It also involves coordinating with vendors and building management for maintenance and processing invoices with the accounting department.

Requirements

Candidates should ideally have 6 months of experience in Admin or HR operations, though training is provided for those without experience. Key traits include being detail-oriented, meticulous, and proactive in caring for the workplace environment.

Full job description

  • Office Care & Amenity Management: Maintain and care for the overall office appearance and presentation. Manage, prepare, and organize the snack and pantry area daily.
  • Procurement & Inventory Control: Conduct periodic inventory checks and plan the procurement of office supplies, tools, drinking water, and essential cleaning/administrative equipment. Receive equipment purchase requests from various departments, execute the procurement, and hand them over on time.
  • Vendor & Supplier Relations: Search for vendors, request price quotations, and select reliable suppliers. Work directly with building management, cleaning services, technical maintenance units, and express couriers to coordinate minor repairs or maintenance when issues arise. Receive invoices, reconcile procurement documents, and collaborate with the Accounting Department to ensure on-time payments to vendors.
  • Experience: 6 months of prior experience in Admin/HR Operations is preferred; however, comprehensive training will be provided for candidates with no experience.
  • Detail-oriented & Meticulous: Possess strong memory retention for small details.
  • Thoughtful & Dedicated: Proactive and attentive in caring for the workplace environment.
  • 13th-month salary bonus.
  • Comprehensive healthcare insurance.
  • MacBook / Windows laptop, external monitor, and all necessary equipment.
  • Yearly team outings, company trips, and internal clubs.
  • Structured onboarding, continuous training, and clear career-growth paths.
  • English-language training programs.
  • Free drinks, snacks, and parking.

Related keywords

HR AdminOffice CareAmenity ManagementProcurementInventory ControlVendor RelationsAdministrative EquipmentInvoice ReconciliationHR OperationsOffice Maintenance

About OptiSigns Inc.

LinkedInVisit site

Elevate your Business with Digital Signage Software

Industry
Software Development
Company size
51-200 employees
Founded
2016
Headquarters
Houston, TX
LinkedIn followers
8,126

OptiSigns is the leading digital signage company in North America, with over 30,500 customers in 121 countries using their hardware and software to display signage across a variety of industries. Try it out at https://www.optisigns.com/

Offices: 7676 Hillmont St, Houston, TX 77040, US · Einsteinstraße 174, Munich, Bavaria 81677, DE · DC Tower, 111D Ly Chinh Thang, Vo Thi Sau Ward, District 3, Ho Chi Minh City, Ho Chi Minh City, VN

digital signagecontent management softwareSaasWayfinding & Interactive DisplaysCloudDigital Menu BoardsDigital Signage Content CreationOffice CommunicationRemote Display ManagementApp Integration for Screens
View all jobs at OptiSigns Inc.

About OptiSigns Inc.

LinkedInVisit site

Elevate your Business with Digital Signage Software

Industry
Software Development
Company size
51-200 employees
Founded
2016
Headquarters
Houston, TX
LinkedIn followers
8,126

OptiSigns is the leading digital signage company in North America, with over 30,500 customers in 121 countries using their hardware and software to display signage across a variety of industries. Try it out at https://www.optisigns.com/

Offices: 7676 Hillmont St, Houston, TX 77040, US · Einsteinstraße 174, Munich, Bavaria 81677, DE · DC Tower, 111D Ly Chinh Thang, Vo Thi Sau Ward, District 3, Ho Chi Minh City, Ho Chi Minh City, VN

digital signagecontent management softwareSaasWayfinding & Interactive DisplaysCloudDigital Menu BoardsDigital Signage Content CreationOffice CommunicationRemote Display ManagementApp Integration for Screens
View all jobs at OptiSigns Inc.

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