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Jobs at The New York Public Library (Now Hiring) — 16 open

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Associate Registrar, Loans

New York, New York, United States · On-site

$68k–$75k/yr

Mid level$235K raised

Associate Registrar, Loans Department: Collections Employment Type: Full Time Location: Library Services Center Reporting To: Deborah Straussman Compensation: $68,000 - $75,000 / year Description Overview The New York Pu…

Skills: Registrarial Expertise, Loan Management, Risk Management, Project Management, Budgeting

The New York Public Library logoThe New York Public Library

Junior Library Custodian - Central Bronx Network

United States · On-site

Entry level$235K raised

Junior Library Custodian - Central Bronx Network Department: Facilities Employment Type: Full Time Location: Various Locations Reporting To: Leandro Garcia Compensation: $44,904 / year Description Overview: The New York …

Skills: Commercial Cleaning, Floor Buffing, Floor Stripping, Floor Waxing, Carpet Shampooing

The New York Public Library logoThe New York Public Library

Junior Library Custodian - Manhattan

United States · On-site

Entry level$235K raised

Junior Library Custodian - Manhattan Department: Facilities Employment Type: Full Time Location: Various Locations Reporting To: David Santiago Compensation: $44,904 / year Description Overview: The New York Public Libra…

Skills: Commercial Cleaning, Floor Buffing, Floor Stripping, Floor Waxing, Carpet Shampooing

The New York Public Library logoThe New York Public Library

Library Information Assistant - Epiphany Library

New York, New York, United States · On-site

Entry level$235K raised

Library Information Assistant - Epiphany Library Department: Branch Libraries Employment Type: Full Time Location: Epiphany Library Reporting To: Omisha Covington Compensation: $50,427 / year Description Overview The New…

Skills: Customer Service, Public Service, Interpersonal Communication, Oral Communication, Written Communication

The New York Public Library logoThe New York Public Library

Neighborhood Tech Helpers Outreach Associate - Part Time

United States · On-site

Entry level$235K raised

Neighborhood Tech Helpers Outreach Associate - Part Time Department: Branch Services & Programs Employment Type: Temporary Location: Various Locations Reporting To: Misha Savage Compensation: $25.00 / hour Description Ov…

Skills: Digital Literacy Coaching, Community Outreach, Spanish Fluency, Customer Service, Interpersonal Communication

The New York Public Library logoThe New York Public Library

ESOL Instructor (Part Time) - St. George Library Center

New York, New York, United States · On-site

Mid level$235K raised

ESOL Instructor (Part Time) - St. George Library Center Department: Branch Libraries Employment Type: Seasonal - Part Time Location: St. George Library Center Reporting To: Steven Mahoney Compensation: $45.00 / hour Desc…

Skills: ESOL Instruction, Adult Literacy, Lesson Planning, Backward Design, Standardized Assessments

The New York Public Library logoThe New York Public Library

ESOL Instructor (Part Time) - Hunts Point Library

New York, New York, United States · On-site

Entry level$235K raised

ESOL Instructor (Part Time) - Hunts Point Library Department: Branch Libraries Employment Type: Seasonal - Part Time Location: Hunt's Point Library Reporting To: Steven Mahoney Compensation: $45.00 / hour Description Ove…

Skills: ESOL Instruction, Adult Literacy, Lesson Planning, Backward Design, Standardized Assessments

The New York Public Library logoThe New York Public Library

Library Page - Todt Hill Westerleigh Library

New York, New York, United States · On-site

Entry level$235K raised

Library Page - Todt Hill Westerleigh Library Department: Branch Libraries Employment Type: Part Time Location: Todt Hill-Westerleigh Library Reporting To: Colin Vautrinot Compensation: $17.00 / hour Description Overview …

Skills: Alphanumeric Sorting, Customer Service, Organizational Skills, Interpersonal Communication, Problem-Solving

The New York Public Library logoThe New York Public Library

Collections Processing Assistant II - Shared Services Processing

New York, New York, United States · On-site

Entry level$235K raised

Collections Processing Assistant II - Shared Services Processing Department: BookOps Employment Type: Full Time Location: Library Services Center Reporting To: Joel Felix Velazquez Compensation: $46,040 / year Descriptio…

Skills: Sorting, Data Entry, Inventory Management, Customer Service, Collaboration

The New York Public Library logoThe New York Public Library

Associate Director, Security

New York, New York, United States · On-site

$110k–$130k/yr

Senior+$235K raised

Associate Director, Security Department: Security Employment Type: Full Time Location: Stephen A. Schwarzman Building Reporting To: Donald Campbell Compensation: $110,000 - $130,000 / year Description Overview The New Yo…

Skills: Strategic Planning, Emergency Management, Staff Supervision, Crisis Management, Investigation Leadership

The New York Public Library logoThe New York Public Library

Senior Manager, Audio Visual, SNFL

New York, New York, United States · On-site

$95k–$110k/yr

Senior+$235K raised

Senior Manager, Audio Visual, SNFL Department: Branch Libraries Employment Type: Full Time Location: Stavros Niarchos Foundation Library Reporting To: Zena George Compensation: $95,000 - $110,000 / year Description Overv…

Skills: Audio Engineering, Live Event Production, Video Production, Stage Lighting, Adobe Creative Cloud

The New York Public Library logoThe New York Public Library

Librarian II - Business Center (SNFL)

New York, New York, United States · On-site

Mid level$235K raised

Librarian II - Business Center (SNFL) Application Deadline: 18 June 2026 Department: Research Libraries Employment Type: Full Time Location: Stavros Niarchos Foundation Library Reporting To: Emerenciana Bravo Compensatio…

Skills: Business Research, Reference Services, Market Research, Instructional Design, Public Speaking

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Director, Individual Giving, Major Gifts & Special Projects

New York, New York, United States · On-site

$165k–$175k/yr

Senior$235K raised

Director, Individual Giving, Major Gifts & Special Projects Department: Development Employment Type: Full Time Location: 270 Madison Avenue Reporting To: Jadrien Steele Compensation: $165,000 - $175,000 / year Descriptio…

Skills: Fundraising, Major Gifts, Donor Cultivation, Stewardship, Moves Management

The New York Public Library logoThe New York Public Library

Director, Institutional Giving & Government Grants

New York, New York, United States · On-site

$165k–$175k/yr

Senior$235K raised

Director, Institutional Giving & Government Grants Department: Development Employment Type: Full Time Location: 270 Madison Avenue Reporting To: Jadrien Steele Compensation: $165,000 - $175,000 / year Description Overvie…

Skills: Fundraising, Institutional Giving, Grant Writing, Donor Stewardship, Moves Management

The New York Public Library logoThe New York Public Library

Chief Engineer

New York, New York, United States · On-site

$100k–$110k/yr

Senior$235K raised

Chief Engineer Department: Facilities Employment Type: Full Time Location: Stavros Niarchos Foundation Library Reporting To: Stephen Vellon Compensation: $100,000 - $110,000 / year Description Job Summary The Stavros Nia…

Skills: Hvac Management, Plumbing Systems, Electrical Systems, Team Leadership, Building Automation Systems

The New York Public Library logoThe New York Public Library

Manager, Development Events

New York, New York, United States · Hybrid

$76k–$85k/yr

Senior$235K raised

Manager, Development Events Application Deadline: 23 June 2026 Department: Development Employment Type: Full Time Location: 270 Madison Avenue Reporting To: Jennifer Balkin Compensation: $76,000 - $85,000 / year Descript…

Skills: Project Management, Fundraising, Event Planning, Donor Stewardship, Raiser's Edge

The New York Public Library logo

Associate Registrar, Loans

The New York Public Library

New York, New York, United States • On-site

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Mid level

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  • $68k–$75k/yr
  • Full-time
  • postgraduate degree
  • Posted 4d ago
  • ~40 hrs/week

Responsibilities

Oversee the outgoing loan program for NYPL's research centers, managing all administrative, logistical, and risk management activities. Coordinate with curators, conservators, and external partners to ensure the safe transport and exhibition of special collections.

Requirements

Requires a Master's degree in Museum Studies, Art History, or a related field and at least 3 years of registration experience in a cultural heritage setting. Must possess comprehensive knowledge of loan practices, fine arts insurance, and international shipping regulations.

Full job description

Associate Registrar, Loans

Department: Collections

Employment Type: Full Time

Location: Library Services Center

Reporting To: Deborah Straussman

Compensation: $68,000 - $75,000 / year



Description

Overview
The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. The Collections and Research Services division encompasses several departments focused on managing the ongoing development and processing of our exceptional research collections, advancing unified discovery and expanded access, both in-person and online, and ensuring stewardship of the collections at every stage of the collections lifecycle.

As a key member of the Registrar Office, the Associate Registrar for Loans deploys registrarial expertise to oversee the Outgoing Loan Program from NYPL’s research centers, including the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center. Reporting to the Senior Registrar, the Associate Registrar for Loans will fulfill loan requests from local, national, and international borrowers. The Associate Registrar for Loans will work in collaboration with Curatorial, Conservation, Exhibitions and other staff, as well as a broad portfolio of external institutional partners and vendors.

We are looking for someone we can count on to:

Own:
  • Administrative, logistical, and risk management activities for outgoing loans from NYPL’s special collections to local, national and international institutions
  • Maintain excellent relationships with Library stakeholders, domestic and international peer institutions, art logistics vendors, insurance providers, and fabricators to advance NYPL outgoing loan projects
Teach:
  • Collaborative solutions to fulfilling loan requests and borrower preferences whenever possible, maintaining NYPL requirements while supporting borrowers
  • Advise internal and external partners about timelines required in order to meet borrowing institution’s exhibition deadlines for loan approvals, loan agreements, preparation and shipments
Learn:
  • Deep familiarization with NYPL Procurement, Legal, and Risk Management processes to contract vendors, execute loan agreements, and arrange insurance
  • Current best practices in the exhibitions, registrar, and collection management fields including applicable laws and regulations
Improve:
  • Efficiencies with internal NYPL partners as needed
  • Alignment with current practices by peer organizations
Some expectations for this role are that within:

1 month, this person will:
  • Become familiar with registrar work within a public research library context
  • Become familiar with the Library’s current outgoing loans and requests
  • Establish working partnerships with relevant Research Libraries colleagues, prioritizing conservation and exhibition preparation partners and curatorial contacts with active outgoing loan requests
3 months, this person will:
  • Assume responsibility for outgoing loan projects in progress and process new requests
  • Learn how to manage contracts and purchase orders using NYPL’s systems
  • Prepare materials for Board approval of select outgoing loans
  • Build a working knowledge of the Library’s curatorial divisions, collections, and goals for lending
6 months and beyond, this person will:
  • Begin to recommend improvements to workflows as needed
  • Fully manage the outgoing loan process from initial request to completion

Responsibilities
  • Lead the loan review and approval process, convening a collaborative group of curators and conservators to assess and recommend loans based on proposed venue, object condition, project schedule, shipping, curatorial goals, and other related criteria
  • Review potential borrowing institutions’ facility reports and ensure compliance with NYPL requirements. Manage all loan negotiations and correspondence, serving as NYPL’s primary point of contact with borrowing institutions
  • Organize materials for review and approval by the Director and NYPL Board’s Research Acquisitions and Loan Committee
  • Issue outgoing loan agreements and exhibition contracts. Arrange for appropriate insurance coverage for each outgoing loan in coordination with the Senior Registrar and fine arts insurance broker
  • Prepare loan cost estimates for borrowers, issue invoices, and track revenue
  • Make recommendations about object preparation based on venue, shipping method, and borrower preferences. Coordinate all conservation treatment, matting, framing, mount measuring, and mount fabrication for works with staff and vendors prior to loan through collaboration with NYPL conservators and exhibition preparators
  • Create condition reports for all materials and manage all loan-related documentation
  • Arrange for transport for works from research centers to the Library Services Center to meet critical preparation deadlines, as well as to return works to research centers after loan
  • Make all shipping, crating, and courier arrangements, deciding on most suitable packing, shipping routes, transportation methods and vendors. Provide courier training for Library staff. Serve as courier, for both domestic and international loans, when needed
  • Perform other related duties as necessary


Required Education, Experience & Skills

Required Education & Certifications
Master’s degree in Museum Studies, Art History, Arts Administration, or a related field
Required Experience
  • 3+ years of experience in registration at a museum, archive, library, or gallery setting
  • Experience with managing exhibitions or outgoing loans in a cultural heritage setting
Required Skills
  • Comprehensive knowledge of current cultural heritage registration and accepted loan practices and procedures, object documentation, packing and crating, international and domestic shipping and related legal and ethical issues, condition reporting, and fine arts insurance.
  • Project management skills involving juggling multiple projects at various stages with a variety of stakeholders
  • Demonstrated experience assembling project budgets
  • Attention to detail and excellent customer service
  • Excellent interpersonal, verbal and written communications
Managerial/Supervisory Responsibilities
N/A


More...

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems
  • Be Curious in all aspects of your work
  • Be Welcoming and Inclusive
Work Environment
This role works most often in a specialized office environment which accommodates desk work and collections and crate handling, with some work taking place in exhibition galleries, storerooms, reading rooms, and loading docks
Physical Duties
  • Requires accompanying materials on trucks for varied distances and lengths of time
  • Can visually observe & inspect a variety of materials for change and damage
  • Must be able to work onsite in Manhattan research center locations and Registrar’s Office location in Long Island City to meet program objectives
  • May involve occasional travel
Pre-Placement Physical Required?
No

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule
M-F, 9-5, fully onsite

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

Related keywords

Museum StudiesArt HistoryArts AdministrationRegistrarOutgoing LoansCultural HeritageCollection ManagementFacility ReportsLoan AgreementsExhibition ContractsFine Arts InsuranceCondition ReportsCratingCourier TrainingProcurementLegal Compliance

About The New York Public Library

LinkedInVisit site

The mission of NYPL is to inspire lifelong learning, advance knowledge, and strengthen our communities.

Industry
Libraries
Company size
1,001-5,000 employees
Founded
1895
Headquarters
New York, NY
LinkedIn followers
151,262
Total funding
$235K

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org. To offer this wide array of free programming, The New York Public Library relies on both public and private funding. Learn more about how to support the Library at nypl.org/support. Learn more about career opportunities at nypl.pinpointhq.com.

Offices: 476 5th Ave, New York, NY 10018, US

E-CommerceEducationNon Profit
View all jobs at The New York Public Library

About The New York Public Library

LinkedInVisit site

The mission of NYPL is to inspire lifelong learning, advance knowledge, and strengthen our communities.

Industry
Libraries
Company size
1,001-5,000 employees
Founded
1895
Headquarters
New York, NY
LinkedIn followers
151,262
Total funding
$235K

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org. To offer this wide array of free programming, The New York Public Library relies on both public and private funding. Learn more about how to support the Library at nypl.org/support. Learn more about career opportunities at nypl.pinpointhq.com.

Offices: 476 5th Ave, New York, NY 10018, US

E-CommerceEducationNon Profit
View all jobs at The New York Public Library

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