Jobs at Nox Group (Now Hiring) — 24 open

The Accounts Payable Administrator provides administrative and transactional support to the Accounts Payable team. This role is responsible for invoice entry, vendor maintenance, compliance tracking, document management, and other departmental support functions that help ensure the accurate and efficient processing of accounts payable transactions.

Responsibilities 

• Provide invoice entry support and other transactional assistance to support Accounts Payable operations.
• Assist with preparation of vendor statement reconciliations by identifying missing invoices, unapplied credits, and discrepancies for further review.
• Process and distribute department mail, including vendor invoices, certificates of insurance, tax forms, and other accounting documentation
• Monitor vendor compliance requirements, including collection, review, and tracking of certificates of insurance (COIs), W-9 forms, and other required vendor documentation.
• Maintain vendor master data by updating information, resolving record discrepancies, and deactivating inactive vendors as appropriate.
• Generate and distribute administrative job cost, purchasing, and vendor reports to support Accounts Payable operations and project-related invoice processing.
• Maintain electronic and physical accounting records in accordance with company record retention policies.
• Assist with month-end close activities, reporting requests, and special projects as assigned.
• Provide administrative support to the accounting department and serve as a backup for other accounting functions as needed.
• Identify opportunities to improve organization, efficiency, and consistency within departmental processes.

Qualifications

• High school diploma or G.E.D. equivalent
• General knowledge of basic accounting concepts, general ledger accounts and account reconciliation preferred
• 1-3 years relevant job experience
• Speed and accuracy in 10 key data input
• Proficiency in Microsoft software (Word, Excel, and Outlook)
• Professional verbal and written communication and presentation skills
• Ability to work in fast paced environment, flexible and adaptable to changes to planned tasks or schedule

Safety Level
This is a safety sensitive position and all applicable policies including drug test and background check will apply.