Jobs at New Zealand Ministry of Foreign Affairs & Trade (Now Hiring) — 2 open

Executive Assistant to MILAD and Team Administrator

The New Zealand Permanent Mission in New York (Mission) represents the New Zealand Government at the United Nations (UN). By building and enhancing relationships with UN member states, the UN Secretariat and Agencies, and other key stakeholders, the Mission is responsible for fulfilling the government’s multilateral priorities and international obligations. The Mission takes a distinctly New Zealand approach that reflects our interests and values, including our country’s culture, diversity and heritage.

The Mission is seeking an Executive Assistant to MILAD and Team Administrator to work as part of the Mission’s Administration team.

About the role - Kōrero mō te tūranga

Working to the Mission’s Military Adviser and Administration Manager, this role is responsible for:

• Provide administrative services to the Military Adviser, including managing invitations, scheduling appointments, liaison of guests, drafting of correspondence, managing budgets and finance, and other duties, as required for 50% of the time.
• Provide ad-hoc administrative support to the wider policy team, as required including managing visitors, events, accreditation and other front-line support as required.
• Contribute to the support and planning for official visits, including preparation of programmes, making appointments, and arranging transportation and logistics.
  
  

The appointment range for this role is USD$55,250 – $74,750 total remuneration. In addition to remuneration, full health insurance, including vision and dental, is offered.

View the position description here

Who are we looking for? - Mā‎ wai te mahi nei?

• At least three years’ experience as an Executive Assistant, Team Administrator, or similar administrative role.
• Experience in management of budgets and finances for a busy executive.
• Demonstrated experience in time management and prioritization is a must.
• Experience with organizing visits or events.

Why the New Zealand Permanent Mission? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Please note: This is not a diplomatic staff role.  This is a ‘Staff Employed at Post’ (locally engaged) role based in New York.  

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a New Zealand Government Embassy or High Commission (in this case the Permanent Mission), they may, subject to individual circumstances, have New Zealand Tax Residency obligations. Applicants who may be in this situation are strongly encouraged to discuss their tax residency status with the New Zealand Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter combined into a single PDF attachment with “Application – Executive Assistant MILAD and Team Administrator” in the subject line to [email protected]. You may also direct questions about the role to this email address also. Due to the volume of applications, please follow these instructions carefully.

You must be a New Zealand Citizen and able to obtain and maintain an appropriate New Zealand Government Security clearance. Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

If required, the successful applicant can be supported with a G visa to undertake this position.

Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Applications close at 6pm on Sunday 12 July New York time.