Pasadena, California, United States · On-site
$20/hr–$22/hr
Job DetailsJob Location: Mayfield Junior School - Pasadena, CA 91101Position Type: Full TimeEducation Level: High SchoolSalary Range: $20.00 - $22.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: EducationTEMP…
Skills: Administrative Support, Visitor Screening, Attendance Tracking, Microsoft Excel, Microsoft Word
Pasadena, California, United States • On-site
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Provide administrative support for the front office, including greeting visitors, managing phone calls, and ensuring campus security. Support academic administration by maintaining attendance records and assisting with transportation arrangements for school trips.
Requires a high school diploma, with an associate degree and experience in independent schools or non-profits preferred. Candidates must possess intermediate to advanced skills in Excel and Word and the ability to handle a fast-paced environment with frequent interruptions.
Job DetailsJob Location: Mayfield Junior School - Pasadena, CA 91101Position Type: Full TimeEducation Level: High SchoolSalary Range: $20.00 - $22.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: EducationTEMPORARY POSITION - EXPECTED DURATION: August 2026 - February 2027
Responsible for performing administrative support and assistance duties for the Front Office including meeting and greeting guests, answering phones, directing traffic and assisting with campus access and security monitoring, ensuring accurate attendance for students. Additionally, the Administrative Assistant is responsible for supporting the work of the Academic Administration.
Answers and directs all incoming calls
Greet visitors and assist in keeping the campus secure by screening visitors to campus Help visitors to sign in to campus through SchoolPass and use of visitor logs and badges
Assist students with periodic needs, for example, if they are leaving early, contacting their parents. Follow all procedures to make sure parents sign their students out correctly through SchoolPass
Administrative tasks as assigned for the Middle School Director, Lower School Director, and the Whole Child Leadership Team (WCLT)
Stay up-to-date on-campus events and activities to better direct visitors and students
Compiles and maintains daily attendance records
Assist in transportation arrangements for field trips and overnight trips
Maintain Lounge supplies (order coffee, milk, etc.)
Maintain front office and mail room supplies and organization
All other duties as assigned
Ability to prioritize and perform multiple tasks in a calm, friendly, and organized manner. Ability to successfully complete duties in an environment with constant interruptions and distractions. Ability to operate a computer and enter data accurately. Candidate should have intermediate to advanced Excel and Word skills and be a quick learner, able to learn new software/computer programs quickly.
Associates degree in related field preferred
Administrative assistant experience; or equivalent combination of education and experience
Experience in an independent school and/or not-for-profit environment preferred
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is
Mayfield Junior School, a Catholic independent school founded and sponsored by the Society of the Holy Child Jesus, implements the philosophy of the Holy Child Schools which is based on trust and reverence for the dignity of every person. We are committed to the religious and educational development of each child and to maintaining a sense of community and family spirit that welcomes people of diverse backgrounds. At Mayfield each child is challenged to reach his or her potential. We encourage our students to respond to the needs of our time with compassion, integrity and confidence in God and in their own gifts.
Offices: 405 South Euclid Avenue, Pasadena, California 91101, US
Mayfield Junior School, a Catholic independent school founded and sponsored by the Society of the Holy Child Jesus, implements the philosophy of the Holy Child Schools which is based on trust and reverence for the dignity of every person. We are committed to the religious and educational development of each child and to maintaining a sense of community and family spirit that welcomes people of diverse backgrounds. At Mayfield each child is challenged to reach his or her potential. We encourage our students to respond to the needs of our time with compassion, integrity and confidence in God and in their own gifts.
Offices: 405 South Euclid Avenue, Pasadena, California 91101, US
