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Reservation Specialist

Knoxville, Tennessee, United States · On-site

Mid level

Position SummaryThe Reservation Specialist is responsible for managing the reservation process from inquiry through move-out while delivering exceptional customer service. This role serves as the primary point of contact…

Skills: Customer Service, Sales, Communication, Organization, Problem Solving

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Reservation Specialist

Lyons HR

Knoxville, Tennessee, United States • On-site

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Mid level

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  • Full-time
  • Posted 11d ago
  • Apply by Oct 14
  • ~40 hrs/week

Responsibilities

Manage the full reservation process for furnished housing from initial inquiry through move-out. Coordinate with operations teams to ensure guest satisfaction and achieve occupancy goals.

Requirements

Requires strong communication and organizational skills with a professional, solution-oriented attitude. Previous experience in hospitality, corporate housing, or sales is preferred.

Full job description

Position Summary

The Reservation Specialist is responsible for managing the reservation process from inquiry through move-out while delivering exceptional customer service. This role serves as the primary point of contact for all clients seeking furnished housing. The position requires strong communication, organization, problem-solving, sales, and customer service skills while collaborating closely with the Account Services Manager and Operations Team.

Essential Responsibilities

  • Respond promptly to phone, email, and online/portal housing inquiries.
  • Prepare housing quotes, proposals, and lease agreements.
  • Convert inquiries into confirmed reservations while achieving occupancy goals.
  • Perform daily follow-ups with leads to convert to reservations.
  • Coordinate move-ins, extensions, transfers, and move-outs.
  • Show apartments to prospective guests/walk-ins
  • Maintain accurate reservation information in company software.
  • Communicate with guests before, during, and after their stay to ensure satisfaction.
  • Coordinate with Field Team/Operations for any special requests, quick turns, bed requests, Housekeeping requests.
  • Build and maintain relationships with corporate clients and other partners.
  • Resolve guest concerns professionally and efficiently.
  • Monitor apartment availability, pricing, and occupancy.
  • Assist with renewals and inventory planning.
  • Maintain detailed notes and documentation on each reservation.
  • Work collaboratively with other departments to ensure seamless guest experiences.
  • Represent Corporate Quarters professionally in all interactions.
  • Perform other duties as assigned.

Qualifications

  • Excellent written and verbal communication skills.
  • Strong customer service and relationship-building abilities.
  • Highly organized with exceptional attention to detail.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Professional, positive, and solution-oriented attitude.
  • Proficient with Microsoft Office and the ability to learn company software.
  • Previous experience in multi-family, hospitality, corporate housing, relocation, sales, or customer service preferred.

Core Competencies

  • Customer Service Excellence
  • Sales & Closing Skills
  • Communication
  • Organization
  • Problem Solving
  • Teamwork
  • Time Management
  • Professionalism
  • Adaptability

Work Schedule & Expectations

• Full-time, Monday through Friday, in office, 8am to 5pm
 

Related keywords

Furnished HousingCorporate HousingMulti-familyHospitalityRelocationLease AgreementsOccupancy GoalsCustomer Relationship ManagementReservation SoftwareHousing Quotes

About Lyons HR

LinkedInVisit site

PEO: Payroll, Benefits, Risk Management and HR Compliance

Industry
Human Resources Services
Company size
51-200 employees
Founded
1995
Headquarters
Florence, AL
LinkedIn followers
8,592

Lyons HR is a “Full Service” human resource company. We can handle one Human Resource service for you or serve as your comprehensive Human Resource Department. Our staff of professionals can help your business achieve bottom line results, freeing you to focus on the strategic issues that drive productivity, employee loyalty, and customer satisfaction.

Offices: 210 S. Court Street, Suite 700, Florence, AL 35630, US · 112 Court Street, Gadsden, AL 35901, US · 490 Wildwood North Circle, Suite 150, Birmingham, AL 35209, US · 1541 Sparkman Drive, Huntsville, AL 35816, US · 2022 C Sixth Avenue SE, Decatur, AL 35601, US

PEO and Human Resource OutsourcingHuman ResourcesStaffing Agency
View all jobs at Lyons HR

About Lyons HR

LinkedInVisit site

PEO: Payroll, Benefits, Risk Management and HR Compliance

Industry
Human Resources Services
Company size
51-200 employees
Founded
1995
Headquarters
Florence, AL
LinkedIn followers
8,592

Lyons HR is a “Full Service” human resource company. We can handle one Human Resource service for you or serve as your comprehensive Human Resource Department. Our staff of professionals can help your business achieve bottom line results, freeing you to focus on the strategic issues that drive productivity, employee loyalty, and customer satisfaction.

Offices: 210 S. Court Street, Suite 700, Florence, AL 35630, US · 112 Court Street, Gadsden, AL 35901, US · 490 Wildwood North Circle, Suite 150, Birmingham, AL 35209, US · 1541 Sparkman Drive, Huntsville, AL 35816, US · 2022 C Sixth Avenue SE, Decatur, AL 35601, US

PEO and Human Resource OutsourcingHuman ResourcesStaffing Agency
View all jobs at Lyons HR

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