Jobs at Land Title and Survey Authority of British Columbia (Now Hiring) — 2 open

Land Title and Survey Authority of British Columbia

Executive Assistant (1 year term)

Vancouver, British Columbia, Canada · On-site

$65k–$81k/yr

Senior

Do you want to work for one of BC’s Top Employers for 2026 and join an innovative, technology-driven and growth-focused organization? LandSure Systems Ltd. (LandSure) is looking to hire a temporary full-time Execut…

Skills: Administrative support, Calendar management, Project coordination, Meeting logistics, Confidentiality

Land Title and Survey Authority of British Columbia

Senior Software Developer

Vancouver, British Columbia, Canada · Hybrid

$106k–$132k/yr

Senior+

Skills: J2SE, J2EE, Software Architecture, Agile SCRUM, RESTful Webservices

Executive Assistant (1 year term)

Land Title and Survey Authority of British Columbia

Vancouver, British Columbia, Canada • On-site

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Senior

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$65k–$81k/yr
Full-time, Temporary
associate degree, bachelor degree
3 weeks vacation, Bonus program, Health spending account
Posted 14d ago
~40 hrs/week

Responsibilities

The Executive Assistant provides comprehensive project, operational, and administrative support to the Vice President and Chief Product Officer and the VP and Chief Information Officer. Key duties include managing complex calendars, coordinating meetings, preparing confidential documentation, and overseeing office administrative processes.

Requirements

Candidates must possess a post-secondary diploma or degree in a relevant field and 5-7 years of progressively responsible administrative experience. Strong proficiency in Microsoft Office 365, excellent communication skills, and the ability to handle sensitive information with discretion are required.

Full job description

Do you want to work for one of BC’s Top Employers for 2026 and join an innovative, technology-driven and growth-focused organization?

LandSure Systems Ltd. (LandSure) is looking to hire a temporary full-time Executive Assistant (1-year term) to join our Products division!

Who we are:

LandSure is a subsidiary of the Land Title and Survey Authority of BC (LTSA), a publicly accountable, statutory corporation that manages BC's land title and survey systems. Our team of nearly 100 employees supports the LTSA through information system consulting services, project management, customer support, and communications.

We offer meaningful work in the public interest. In support of the Province’s 30-point housing plan, LandSure has helped the LTSA build and launch the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, performance-driven culture. We have helped the LTSA become a leader in automated property registration and through technology, we are reducing turnaround time for customers and improving the consistency, accuracy and efficiency of the LTSA’s services. We also build and manage innovative products such as ParcelMap BC and AUTOPROP, which support access to information for the land and real estate sectors.

We offer balance. LandSure provides employees with the ability to work for a stable, independent, values-driven technology company. The environment is entrepreneurial, innovative, and fast-paced yet supportive. Our culture is of mutual respect, constantly improving our professional and personal skills, and celebrating our accomplishments.

Visit landsure.ca/careers to learn more about why it's great to work at LandSure, including 3 weeks vacation to start, a generous bonus program, and a $700 health spending account.

The Executive Assistant provides project, operational and administrative support to the Vice President and Chief Product Officer and VP and Chief Information Officer at LandSure.

This position handles matters that require a high degree of professionalism, judgment and discretion. The incumbent takes initiative for planning, organizing and executing a wide variety of duties to ensure the smooth and efficient management of the team and office resources.

What you'll do:

Maintains and updates Outlook calendars for the VPs by planning, monitoring, and coordinating daily/weekly schedules including changing or revising appointments as necessary
Anticipates the needs of the VPs several weeks/months in advance, takes action on routine or simple tasks, and for more complex tasks initiates discussions with VPs
Ensures VPs are prepared for each week/month with materials, documents, and presentations
Organizes team meetings including weekly/monthly meetings and special sessions by coordinating meeting logistics, developing agendas, distributing materials in advance, taking minutes, and preparing and tracking action items
Liaising with external vendors to set up quarterly business review meetings.
Tracks and follows up on the accountabilities of the VPs with respect to action items from meetings including Executive and Staff meetings
Ensures security of confidential documents and maintains the filing system for all documents in the offices of the VPs
Prepares a variety of confidential meeting materials and correspondence such as letters, briefing notes, Board materials, detailed reports, and slide presentations including graphs, diagrams etc.
Receives visitors to the office including contractors, stakeholders, and business partners
Conducts research and analysis on a wide range of often confidential and sensitive corporate and operational initiatives
Maintains office administration and financial management processes such as invoice management, contract administration, and asset management
Processes and tracks purchase requests and ensures all corporate procedures are followed; tracks contract dates and proactively manages renewals
Works collaboratively with other Executive Assistants and employees of the LTSA to ensure client and service delivery issues are handled in a timely and efficient manner
Manages travel arrangements including booking flights, hotels, cars etc. and processes expenses and assisting with visa paperwork.
Assisting Corporate IT with non-disclosure agreement and policy sign offs
Acts as backup for reception when required

We encourage you to apply if you have:

Education and Experience

Completion of a post secondary diploma or degree in administrative management, human resources, legal assistance, public policy or commerce or the equivalent combination of education and experience
Minimum of 5-7 years’ experience in progressively more responsible administrative support positions
Experience in handling confidential matters and managing sensitive issues with tact, diplomacy and good judgment on the telephone, email and in person
Experience developing and setting office administrative standards and procedures
Experience in supporting executive management

Knowledge, Skills, and Abilities

Demonstrates a personal management style that builds and fosters a productive and healthy corporate culture
Ability to undertake both routine and special confidential projects on behalf of the Executive and other management positions
Excellent verbal and written communication skills with the ability to produce business documents.
Strong attention to detail with the ability to research, analyze and compile complex information and prepare reports and other documentation
Possesses strong business acumen with the ability to make decisions, manage time effectively, and keep organized with conflicting priorities.
Proficient in Microsoft Office 365 (Outlook, Word, Excel, Power Point, Teams and SharePoint) and understanding of other computer applications such as mail tracking systems and project management software such as Confluence
Knowledge of basic accounting procedures, including budget tracking and contract administration.
Highly-motivated individual who takes initiative and works effectively and independently with minimal direction.
Establish and maintain effective working relationships with a wide variety of individuals or groups both internal and external to the organization

We are dedicated to transparency in our hiring process. $64,900 - $81,100 annually, reflects a reasonable expectation for pay for the position depending on qualifications and experience. This compensation is specific to the role within our organization and takes into account a wide range of factors that are considered in making compensation decisions including but not limited to job-related skills, experience and relevant training or education, business and organizational needs. We are committed to fostering a safe, respectful, and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

If you require accommodations during the application or interview process, please let us know. Applicants must be legally authorized to work in Canada.

Related keywords

Executive AssistantAdministrative ManagementOutlookMicrosoft Office 365ConfluenceProject ManagementContract AdministrationBudget TrackingStakeholder RelationsCorporate GovernanceConfidentialityBusiness AcumenRecord KeepingOffice AdministrationSchedulingTravel Coordination

About Land Title and Survey Authority of British Columbia

LinkedIn Visit site

Selected as one of BC's Top Employers in 2019-2024

Industry: Real Estate
Company size: 51-200 employees
Founded: 2005
Headquarters: Victoria, British Columbia
LinkedIn followers: 3,172

The Land Title and Survey Authority of British Columbia (LTSA) is a publicly accountable, statutory corporation formed in 2005 responsible for administering the land title and survey systems of BC. LTSA delivers secure land titles through timely, efficient registration of land title interests and survey records -- these services are an essential underpinning to BC’s private property market and the civil justice system, and to BC’s civic governance, taxation and Crown land management frameworks. We have been named one of BC’s Top Employers for 2024. Interested in joining our team? Visit: ltsa.ca to see current opportunities.

Offices: Suite 200 - 1321 Blanshard Street, Victoria, British Columbia V8W9J3, CA · Suite 900, 175 2nd Ave, Kamloops, British Columbia V2C 5W1, CA · Suite 500 - 11 Eighth St, New Westminster, British Columbia V3M 3N7, CA

Land title registrationMaintain integrity of BC's cadastral survey systemDistribute land title and survey recordsand Prepare Crown grant documentsService IndustryNon ProfitReal Estate

View all jobs at Land Title and Survey Authority of British Columbia

About Land Title and Survey Authority of British Columbia

LinkedIn Visit site

Selected as one of BC's Top Employers in 2019-2024

Industry: Real Estate
Company size: 51-200 employees
Founded: 2005
Headquarters: Victoria, British Columbia
LinkedIn followers: 3,172

Land title registrationMaintain integrity of BC's cadastral survey systemDistribute land title and survey recordsand Prepare Crown grant documentsService IndustryNon ProfitReal Estate

View all jobs at Land Title and Survey Authority of British Columbia

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Jobs at Land Title and Survey Authority of British Columbia (Now Hiring) — 2 open

Executive Assistant (1 year term)

Senior Software Developer

Executive Assistant (1 year term)

Tired of cold applications?

Responsibilities

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About Land Title and Survey Authority of British Columbia

About Land Title and Survey Authority of British Columbia

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