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LaVoie Strategic Communications Group, Inc. logoLaVoie Strategic Communications Group, Inc.

Administrative Assistant Internship - 2-year college/community college

Boston, Massachusetts, United States · Hybrid

Entry level

Benefits: Free food & snacks Opportunity for advancement Administrative Assistant Intern– Support CEO and Agency’s Operations Initiatives (3-month internship) Only open to candidates currently enrolled in a 2-year colleg…

Skills: Calendar Management, Office Management, Vendor Management, HR Support, Expense Tracking

LaVoie Strategic Communications Group, Inc. logo

Administrative Assistant Internship - 2-year college/community college

LaVoie Strategic Communications Group, Inc.

Boston, Massachusetts, United States • Hybrid

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Entry levelHybrid · 3 days in office

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  • Full-time
  • associate degree, professional certificate
  • Free food & snacks, Opportunity for advancement
  • Posted 51d ago
  • ~40 hrs/week

Responsibilities

Provide high-level administrative support to the CEO, including calendar and meeting management. Assist with agency operations, HR functions, and office management tasks.

Requirements

Candidates must be currently enrolled in a 2-year college, community college, certificate program, or a Minority Serving Institution. Proficiency in Office 365 and a strong attention to detail are required.

Full job description

Benefits:
  • Free food & snacks
  • Opportunity for advancement
Administrative Assistant Intern– Support CEO and Agency’s Operations Initiatives (3-month internship)

Only open to candidates currently enrolled in a 2-year college/community college/certificate program or a Minority Serving Institution (such as UMass Boston or an HBCU). Others do not apply since this is funded through a grant program and this is a requirement.

Introduction

The role of the Administrative Assistant Intern is a motivated and adaptable individual to support the CEO and operations/office management initiatives. LaVoie is a fast-moving strategic communications firm working in the health, science and government sectors.

This is a full-time internship position (40 hours/week for 1-3 months. This intern is required to be onsite (Boston Office) from Tuesdays through Thursdays (9am-5:30pm) and will work from home on Mondays and Fridays.

The responsibilities (includes, but not limited to the following):

Support CEO:
  • Calendar/Meeting Management: Managing the CEO’s calendar by booking meetings, conference calls, and travel. This responsibility includes meeting with the CEO at the end of every day to go over the calendar for the next day, reminding the CEO about upcoming deadlines, and consistently reviewing the CEO’s calendar to anticipate any issues or conflicts that may arise and work on resolving them before they become a crisis.
  • Be the eyes and ears of the CEO, staying ahead of the CEO’s schedule and anticipating her needs.
  • Act as a liaison between the CEO and her clients, prospects, and employees.
  • Promote the corporate image internally and externally.
  • Support CEO and new biz team in scheduling meetings with prospects.
  • Support agency’s AI and CRM initiatives.
  • Other activities as directed by CEO.

Support Agency’s Operations Initiatives:

  • Day-to-day management of vendors, including building management and IT vendor.
  • Oversight of the reception function, including greeting visitors.
  • Maintain employee vacation tracker.
  • Support HR functions:
    • Benefits facilitation between PEO and employees
    • Vacation and sick time tracker
    • Handbook updates
    • Onboarding/Offboarding following established procedure
  • Assist with credit card reconciliation process and expense tracking.
  • Deposit checks as needed.
  • Assist in the management of contractor, vendor, and client agreements.
  • Support office management functions:
    • Order supplies.
    • Review and distribute incoming mail.
    • Make sure office environment is clean and professional.
    • Organize internal client meetings.
  • Contact for IT provider including tracking computers, users, and associated IT matters.
  • Other operational responsibilities as needed.

QUALIFICATIONS & MINDSET

  • Strong interest in administration, operational management, and process improvement.
  • Strong attention to detail.
  • Ability to work effectively both independently and in collaboration with the LHS team.
  • Ability to handle a variety of constituencies, manage multiple tasks simultaneously, and thrive in a complex environment with multiple priorities.
  • Office 365 Experience including strong skills in PowerPoint, Word, Teams, etc.
  • Unflappable personality in fast-paced culture required.

Who We Are

With roots in one of the world’s leading health and innovation markets, LaVoie is a strategic, integrated communications firm with a keen focus on solving complex communications challenges. The firm is staffed with specialized thinkers in health, science and government sectors. The firm provides strategy consulting, investor relations and corporate communications, public relations.

Flexible work from home options available.

Related keywords

Administrative AssistantCRMAI InitiativesStrategic CommunicationsOnboardingOffboardingCredit Card ReconciliationVendor ManagementOffice 365Health SectorScience SectorGovernment SectorPublic RelationsCorporate Communications

About LaVoie Strategic Communications Group, Inc.

LinkedInVisit site
Industry
Public Relations and Communications Services
Company size
11-50 employees
Headquarters
Boston, Massachusetts
LinkedIn followers
3,732

LaVoieHealthScience provides strategic communications programs that integrate public and investor relations, marketing and communications to engage target stakeholders to create behavioral change. Our focus is on building value for health science innovations. Through our alliance with Omnicom Public Relations Group, we bring high-touch service with the global scale of 2,000 health expert consults across 100 countries. We help our clients create awareness, gain recognition and optimal value for their initiatives, technologies, products and businesses. Our expert team of investor relations and public relations professionals design and execute communications programs that allow a client, product or initiative to reach its goals. We deliver a proven track record of designing and executing creative programs that effectively position and engage key stakeholders, with measurable return on investment. Specializing in public health & wellness, biotech & pharma, medical technology and device markets, LaVoieHealthScience has a keen focus on strategic communications for the C-suite. We create and execute investor and public relations programs with a targeted market focus and/or a global point of view. LaVoieHealthScience bring 18 years of industry-tested counsel, over 300 proven strategies for our clients, and differentiated communications programs to engage key stakeholders. LaVoieHealthScience is honored to have won over 30 awards across multiple communications disciplines over the last nine years and is rated among the Top 30 Independent Healthcare PR Agencies and one of Inc. 5000’s Fastest Growing Private Companies.

Offices: 10 Post Office Sq, Suite 800, Boston, Massachusetts 02109, US

life sciencespharmaceuticalsbiotechmedical devicecommunications programsemerging growthclinicalhealthcarehealthcare ITdiagnostics
View all jobs at LaVoie Strategic Communications Group, Inc.

About LaVoie Strategic Communications Group, Inc.

LinkedInVisit site
Industry
Public Relations and Communications Services
Company size
11-50 employees
Headquarters
Boston, Massachusetts
LinkedIn followers
3,732

LaVoieHealthScience provides strategic communications programs that integrate public and investor relations, marketing and communications to engage target stakeholders to create behavioral change. Our focus is on building value for health science innovations. Through our alliance with Omnicom Public Relations Group, we bring high-touch service with the global scale of 2,000 health expert consults across 100 countries. We help our clients create awareness, gain recognition and optimal value for their initiatives, technologies, products and businesses. Our expert team of investor relations and public relations professionals design and execute communications programs that allow a client, product or initiative to reach its goals. We deliver a proven track record of designing and executing creative programs that effectively position and engage key stakeholders, with measurable return on investment. Specializing in public health & wellness, biotech & pharma, medical technology and device markets, LaVoieHealthScience has a keen focus on strategic communications for the C-suite. We create and execute investor and public relations programs with a targeted market focus and/or a global point of view. LaVoieHealthScience bring 18 years of industry-tested counsel, over 300 proven strategies for our clients, and differentiated communications programs to engage key stakeholders. LaVoieHealthScience is honored to have won over 30 awards across multiple communications disciplines over the last nine years and is rated among the Top 30 Independent Healthcare PR Agencies and one of Inc. 5000’s Fastest Growing Private Companies.

Offices: 10 Post Office Sq, Suite 800, Boston, Massachusetts 02109, US

life sciencespharmaceuticalsbiotechmedical devicecommunications programsemerging growthclinicalhealthcarehealthcare ITdiagnostics
View all jobs at LaVoie Strategic Communications Group, Inc.

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