Proposal Coordinator Location: Tarpon Springs, FL Reports To: Vice President of Marketing Position Type: Full-Time Kokolakis is seeking a creative, outgoing, and strategic thinker to join our growing marketing team! As a…
Skills: Proposal Writing, Project Management, Adobe InDesign, Microsoft Office Suite, Visual Communication
Location: Tarpon Springs, FL Reports To: Vice President of Marketing Position Type: Full-Time Kokolakis is seeking an experienced, highly organized, and strategic Senior Proposal Coordinator to join our growing marketing…
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Full-time
bachelor degree
Employee-owned company (ESOP), 100% Employer-paid Medical Insurance, 100% Employer-paid Dental Insurance, 100% Employer-paid Vision Insurance, 401(k) With Company Match, Paid Time Off
Posted 34d ago
~40 hrs/week
Responsibilities
The Proposal Coordinator is responsible for crafting high-quality, compliant responses to SOQs, RFPs, and other bid documents to drive business growth. They will collaborate with internal stakeholders to develop customized strategies, visual aids, and marketing collateral.
Requirements
Requires a degree in marketing, communications, or a related field with 2-4 years of professional experience in the AEC industry. Proficiency in Adobe Creative Suite (specifically InDesign) and Microsoft Office is essential.
Full job description
Proposal Coordinator
Location: Tarpon Springs, FL
Reports To: Vice President of Marketing
Position Type: Full-Time
Kokolakis is seeking a creative, outgoing, and strategic thinker to join our growing marketing team! As a Proposal Coordinator, you’ll play a key role in driving our business development efforts by crafting compelling, compliant responses to SOQs, ITBs, RFQs and RFPs. You’ll collaborate closely with internal and external stakeholders, including Executives, Project Managers, and Preconstruction teams, to support initiatives that fuel our firm’s growth.
Key Responsibilities
Develop high-quality Statements of Qualifications (SOQs), Invitations to Bid (ITBs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), presentations, and interview materials that align with client requirements and company standards.
Coordinate proposal efforts by scheduling kickoff meetings, establishing timelines, gathering team input, and maintaining proposal and client information within the CRM database.
Collaborate with multiple departments to collect, organize, and develop content needed to support business development and secure new projects.
Tailor proposal strategies, value propositions, and key differentiators to meet the unique needs of each pursuit.
Support interview preparation through the creation of presentation materials, graphics, visual aids, and supporting collateral.
Attend pre-proposal meetings, client presentations, and debriefings as needed.
Maintain and update marketing materials, including project descriptions, resumes, photographs, references, licenses, certifications, and other qualification documents.
Assist with additional marketing, communications, and business development initiatives as needed.
Qualifications, Experience and Education:
A degree in marketing, communications, public relations, journalism, architecture/design, or a related combination of education and experience with 2-4 years of relevant professional experience in the architecture/engineering/construction (AEC) industry
A collaborative mindset and ability to manage multiple deadlines
Skilled editor and persuasive writer with exceptional attention to detail
Strong project management, communications and organizational abilities with the capacity to meet tight deadlines
Competence in the use of AI tools to increase efficiency and accuracy
Advanced proficiency in Microsoft Office Suite, including PowerPoint and Word
Advanced proficiency in Adobe Creative Suite, particularly InDesign with strong visual communication instincts
Why Join Kokolakis?
Employee-owned company (ESOP) where employees directly benefit from long-term success
100% employer-paid medical, dental, and vision coverage for employees
Competitive salary and 401(k) with company match
Generous paid time off, including 3 weeks PTO, holidays, volunteer time off, and Summer Fridays
Paid parental leave to support growing families
Investment in your growth with paid CPE, licenses, and tuition reimbursement
Additional perks including cell phone allowance, mileage reimbursement, and wellness program reimbursement
Collaborative, team-oriented culture with company events and opportunities to stay connected
Kokolakis is an equal opportunity employer and considers all qualified applicants without regard to protected status.
Attention All Third-Party Agencies, Headhunters, and Recruiters
Kokolakis does not accept unsolicited resumes from third-party agencies. Any unsolicited submissions will be considered property of Kokolakis, and no fees will be paid
Kokolakis Contracting has been in business for over forty years and has developed into a major force in the commercial construction industry. With offices in Bohemia, New York and Tarpon Springs, Florida, we have successfully completed projects throughout the Country. Projects include international airports, health care facilities, military projects, transfer stations, retail facilities, corporate offices, government buildings, educational institutions, athletic arenas, dormitories and multi-unit housing. Our services include Preconstruction Consulting, Construction Management, Design-Build, and General Construction.
Since our firm’s inception in 1972, Kokolakis Contracting has been committed to exceeding our clients’ expectations in Quality, Integrity and Accountability. Having successfully completed high profile projects for such notable clients as the United States Military Academy at West Point, the Department of the Army, the University of South Florida, Florida A&M University, the State University of New York, and the Federal Aviation Authority, Kokolakis brings a collaborative approach to success. Through an unwavering commitment to these core company values, we have built a solid reputation for providing excellent client service and delivering high caliber projects, safely, within budget, and on schedule.
Offices: 202 E. Center Street, Tarpon Springs, Florida 34689, US · 1500 Ocean Ave., Suite A, Bohemia, NY 11716, US · 112 W. 34th Street, Suite 18036, New York, New York 10120, US
Preconstruction ConsultingConstruction ManagementDesign-Buildand General ConstructionReal Estate
Kokolakis Contracting has been in business for over forty years and has developed into a major force in the commercial construction industry. With offices in Bohemia, New York and Tarpon Springs, Florida, we have successfully completed projects throughout the Country. Projects include international airports, health care facilities, military projects, transfer stations, retail facilities, corporate offices, government buildings, educational institutions, athletic arenas, dormitories and multi-unit housing. Our services include Preconstruction Consulting, Construction Management, Design-Build, and General Construction.
Since our firm’s inception in 1972, Kokolakis Contracting has been committed to exceeding our clients’ expectations in Quality, Integrity and Accountability. Having successfully completed high profile projects for such notable clients as the United States Military Academy at West Point, the Department of the Army, the University of South Florida, Florida A&M University, the State University of New York, and the Federal Aviation Authority, Kokolakis brings a collaborative approach to success. Through an unwavering commitment to these core company values, we have built a solid reputation for providing excellent client service and delivering high caliber projects, safely, within budget, and on schedule.
Offices: 202 E. Center Street, Tarpon Springs, Florida 34689, US · 1500 Ocean Ave., Suite A, Bohemia, NY 11716, US · 112 W. 34th Street, Suite 18036, New York, New York 10120, US
Preconstruction ConsultingConstruction ManagementDesign-Buildand General ConstructionReal Estate