Doha, Qatar · On-site
Role Overview The Data and Systems Administrator is responsible for leading the school's data management, quality assurance and governance processes, ensuring that information across all school systems is accurate, consi…
Skills: Data management, Quality assurance, Data governance, Systems administration, Timetabling
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
The Data and Systems Administrator leads the school's data management, quality assurance, and governance processes to ensure information accuracy and security. They are responsible for managing academic and operational data, overseeing system rollovers, and supporting informed decision-making through reliable reporting.
Candidates must hold a bachelor's degree in a relevant field and possess 3–5 years of experience in data management or management information systems, preferably in an educational setting. Strong technical proficiency in Microsoft 365 tools and a deep understanding of data governance principles are essential.
Role Overview
The Data and Systems Administrator is responsible for leading the school's data management, quality assurance and governance processes, ensuring that information across all school systems is accurate, consistent, secure and fit for purpose. The role oversees the establishment and maintenance of data standards, manages academic and operational data, and supports the integrity of key systems including
Working collaboratively with academic and operational teams, the Data and Systems Administrator ensure the effective collection, validation, analysis and submission of data, supports the annual system rollover process, and promotes best practice in data management across the school. The role plays a key part in enabling informed decision-making, operational efficiency and regulatory compliance through the delivery of high-quality, reliable and timely information.
Key Roles and Responsibilities
Data Quality Assurance and Standards
Act as the custodian of school data by establishing, implementing and monitoring agreed data standards across all school systems. Provide guidance and support to staff on data entry requirements, ensuring consistent and accurate practices across the organisation. Ensure information is accurate, complete, consistent and fit for purpose through regular validation, quality assurance reviews and data audits. Develop, maintain and enforce naming conventions, coding standards (including set codes, subject codes and staff codes), and data entry protocols. Work proactively with stakeholders to identify, investigate and resolve data discrepancies, cleanse and update data where required, and maintain the integrity of information across systems. Coordinate and support data migration, reconciliation and quality assurance activities during transitions between platforms and systems, ensuring continuity, accuracy and minimal disruption to operations.
Data Management and Governance
Oversee the management of data across school systems, ensuring compliance with agreed standards, processes and governance practices. Manage data imports, exports and synchronisation between systems, ensuring information remains accurate, consistent and accessible. Support data integrity through regular validation processes and oversight of backup procedures and related system maintenance activities.
Timetable and Academic Data Administration
Manage and validate all timetable-related data within the timetabling system, including staff records, course names, subject codes, teaching groups, rooms, departments and other scheduling information. Ensure all timetable data complies with agreed standards and supports the accurate production and maintenance of the school's master timetable. Maintain the integrity of the data throughout the year by regularly updating all systems.
School Systems Data Standards
Establish, maintain and monitor data standards across key school platforms, including Toddle, Learning Analytics Collaborative (LAC), the Timetabler and other school information systems. Ensure consistent application of agreed conventions, naming structures and coding standards across all platforms.
Data Collection, Submission and Compliance
Coordinate school-wide data collection, validation and submission processes. Develop and manage submission schedules, monitor progress against deadlines and ensure all operational, statutory and reporting requirements are completed accurately and on time.
End-of-Year Rollover
Plan and execute the annual rollover of core school systems and databases. Prepare student, staff, curriculum and timetable data for the new academic year, validate data integrity, coordinate required imports and updates, implement system configurations, and ensure all rollover activities are completed accurately and on schedule.
Vendor and Partner Management
Develop productive relationships with software vendors, service providers and implementation partners. Ensure the school maximises the value of support agreements, subscriptions and professional services. Coordinate external support for reporting, analytics, training, system improvements and best-practice guidance where appropriate.
Training, Support and Collaboration
Provide guidance and training on data standards, systems and administrative processes. Work collaboratively with administrators, department leaders and system owners to promote consistent data management practices, improve user capability and support continuous improvement across the organisation.
Documentation and Continuous Improvement
Maintain comprehensive documentation for data standards, procedures, workflows and critical operational processes. Regularly review and improve systems, processes and data management practices to enhance efficiency, consistency, compliance and data quality across the school.
Report Generation and Management
Supports the report card and transcript process and evaluates administrative data requests, creates data collection and reports (not academic) in
response to business user and school needs and provides analysis and insight to identify trends, risks, and opportunities.
Knowledge and Skills
Qualifications and Experience
Students’ cultural and linguistic identities are nurtured through our 12 Mother Tongue Language Programmes.
ISL Qatar has an outstanding reputation for high academic standards, prestigious International Baccalaureate (IB) programmes and an impressive record of admission to the best universities worldwide. The student body of over 1140 are aged from 3 to 18. ISL Qatar offers 12 integrated Mother Tongue Language Programmes. For further information about ISL Qatar, please consult the school’s website www.islqatar.org.
Offices: North Duhail, Doha, QA
Students’ cultural and linguistic identities are nurtured through our 12 Mother Tongue Language Programmes.
ISL Qatar has an outstanding reputation for high academic standards, prestigious International Baccalaureate (IB) programmes and an impressive record of admission to the best universities worldwide. The student body of over 1140 are aged from 3 to 18. ISL Qatar offers 12 integrated Mother Tongue Language Programmes. For further information about ISL Qatar, please consult the school’s website www.islqatar.org.
Offices: North Duhail, Doha, QA
