Jobs at HotSchedules (Now Hiring) — 8 open

Fourth is the world’s largest and fastest-growing global leader of end-to-end restaurant and hospitality management technology solutions. We pride ourselves on delivering a world-class SaaS experience for our clients by building long-term partnerships starting from the first phone call. We know our recipe for success at Fourth is our amazing team... and that starts with hiring the right people! 

Interested in joining our smart, fun, and talented team?

Position Overview

The Executive Assistant will report to the Chief Human Resources Officer (CHRO) and provide administrative support to up to 4 executives across the business. This role is focused on delivering high-quality executive support through strong organization, communication, and coordination skills in a fast-paced SaaS environment.

The ideal candidate is highly organized, detail-oriented, collaborative, and able to manage multiple priorities while maintaining professionalism and discretion. This position requires strong calendar management, meeting coordination, travel planning, and communication support skills.

Primary Responsibilities

Executive Calendar Management

• Manage complex calendars for up to 4 executives, including scheduling meetings, resolving conflicts, coordinating priorities, and maintaining focus time where appropriate.

Travel Coordination & Expense Management

• Coordinate domestic and international travel arrangements including flights, hotels, transportation, itineraries, and related logistics. Prepare and submit expense reports using Concur or similar systems.

Meeting & Event Coordination

• Coordinate logistics for leadership meetings, team meetings, offsites, and internal events. Prepare meeting invitations, agendas, materials, and follow-up action items as needed.

Administrative Support

• Provide day-to-day administrative support including document preparation, correspondence, file organization, and support for presentations and reporting materials.

Communication Support

• Serve as a professional point of contact for internal and external stakeholders. Ensure timely communication and appropriate follow-up on behalf of supported executives.

Cross-Functional Coordination

• Partner effectively with other Executive Assistants and business teams to support scheduling alignment, meeting logistics, and company initiatives.

Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion and professionalism at all times

Key Skills and Competencies

• 3-6 years of Executive Assistant or Administrative Assistant experience supporting senior leaders

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to prioritize multiple tasks and adapt in a fast-paced environment

Proficiency with:

• Microsoft 365

• Slack

• Confluence

• Concur or similar expense management tools

Preferred Experience and/or Qualifications

• Experience supporting leaders in a SaaS or technology company

• Experience coordinating travel and meetings across multiple time zones

• Familiarity with basic financial or budget-related process

Fourth Benefits

🏖 Unlimited PTO!
🏥 Medical, Dental, Vision Insurance!

🏦 401k Match!

👥 Parental Leave

💻 Laptop and equipment.

Remote employment limited to: AZ, CA, CO, CT, DC, FL, GA, ID, IL, IN, LA, MA, MD, ME, MI, MN, MS, NC, NE, NJ, NM, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, & WA

Our Story

In July 2019, Fourth joined forces with HotSchedules to become the global leader in end-to-end restaurant and hospitality management technology solutions. Together, the merged company now represents the world’s largest and only provider of end-to-end restaurant and hospitality management solutions for customers across the globe and of all sizes—from a single location or franchisee restaurant to a global restaurant or hotel chain. The combined company’s complete software-as-service (SaaS) solution suite, including scheduling, time & attendance, applicant tracking, training, inventory management/procurement, HR/benefits, and payroll services, now serves customers in 120,000 locations worldwide and is supported by a dedicated, unified team across offices in the US, UK, Bulgaria, China, Australia, and UAE. 

Fourth is an Equal Opportunity Employer

All qualified applicants will receive consideration without discrimination because of sex, gender identity, gender expression, sexual orientation, marital status, race, color, age, national origin, military status, religion, or disability or any other legally protected status.