New York, New York, United States · Hybrid
$70k–$75k/yr
Job Summary Reporting to the Executive Vice President, Legal, Regulatory, and Professional Affairs and Senior Vice President, Deputy General Counsel, and Compliance Officer (CCO), the Executive Assistant and Special Proj…
Skills: Administrative support, Project management, Legal compliance, Contract management, Microsoft 365
New York, New York, United States • Hybrid
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The role provides high-level administrative support to senior legal and compliance executives, including calendar management, travel logistics, and meeting coordination. Additionally, the coordinator manages compliance documentation, tracks training and contracts, and assists with insurance and lobbying reporting.
Candidates must hold a bachelor's degree and possess prior professional experience in an administrative, executive, or legal assistant capacity. Proficiency in Microsoft 365 and strong interpersonal, organizational, and communication skills are required.
Job Summary
Reporting to the Executive Vice President, Legal, Regulatory, and Professional Affairs and Senior Vice President, Deputy General Counsel, and Compliance Officer (CCO), the Executive Assistant and Special Project Coordinator will provide broad high-level administrative support to these senior executives, performing a variety of tasks supporting the in-house legal function and the administration of the company’s compliance program.
Responsibilities:
Provide comprehensive administrative support, including managing calendars, scheduling meetings, answering and directing telephone calls, coordinating internal and external meetings, and handling travel planning and logistics.
Assist the CCO in preparing department-specific compliance training materials and tracking staff attendance.
Assist in collecting and tracking annual compliance disclosure statement responses from board members and staff.
Create and maintain relevant charts and compliance logs and regularly test the outside compliance line.
Update the Contract Management System of active company contractual arrangements.
Input, track, and submit monthly internal lobbying reports for GNYHA staff; review and retrieve publicly filed lobbying reports as needed.
Support company Data Governance Committee meetings by assisting in preparing agendas, maintaining records, and tracking policy implementation.
Assist with business insurance applications, insurance policy management (e.g., track renewals, prepare materials for claims, issue Certificates of Insurance, other administrative aspects regarding claim filings); and
Assist in the designing of and maintenance of company tracking systems for trainings, contracts, and other departmental materials.
Required Qualifications:
Bachelor’s degree
Prior professional experience as an administrative, executive, or legal assistant to C-Suite level management, paralegal experience, project management, or similar experience.
Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel and meeting platforms such as Zoom and Teams
Excellent verbal and written communication skills, including the ability to independently draft and produce grammatically correct, accurate, and complete correspondence.
Demonstrated interest in and ability to learn subject matter areas, to proactively identify and address issues within the scope of duties, and to handle large administrative projects (including, for example, large briefings and other events).
Excellent interpersonal skills with an ability to interact with all levels of management, including external stakeholders.
Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues.
Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment.
A team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently.
Ability to handle sensitive information with discretion.
Salary Range: $70,000 - $75,000
The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining exact compensation, several factors may be considered as applicable (e.g., years of relevant experience, education, skills, budget, and internal equity).
Benefits and Perks: Comprehensive benefits package and perks including, but not limited to:
Defined contribution 401(k) plan with nonelective employer contributions and employer match of employee’s elective contributions
Paid parental leave
Health/vision insurance, including options with employer-subsidized health savings account
Generous paid time off that increases over time and holidays including one annual floating holiday
Dental insurance
Company-paid life insurance
Health advocacy and employee assistance program
Fully sponsored membership in healthcare professional society
Tuition reimbursement program
Employee discount programs
Commuter benefits program
Casual dress code
Work Schedule: A hybrid model with the expectation to work physically in our office Tuesdays, Wednesdays, and Thursdays as mandatory in-office days with a fourth in-office day at your discretion, in coordination with your supervisor and in accordance with the business needs of your department. This schedule may be subject to change in GNYHA’s sole discretion. This is a full-time position.
Work Authorization: This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States without employer sponsorship.
If you require reasonable accommodation to complete a job application, pre-employment testing, job interview or to otherwise participate in the hiring process, please contact GNYHA’s Recruitment team at [email protected].
Founded in 1904, Greater New York Hospital Association (GNYHA) GNYHA is a trade association comprising nearly 280 member hospitals, health systems, and continuing care facilities in the metropolitan New York area, throughout New York State, and in New Jersey, Connecticut, and Rhode Island. GNYHA uses its policy expertise, vast analytical tools, and uncommon resources to advocate for our members. GNYHA is a dynamic, constantly evolving center for health care advocacy and expertise, but our core mission—helping hospitals deliver the finest patient care in the most cost-effective way—never changes. GNYHA works to ensure that our member hospitals have the tools to succeed.
Offices: 555 West 57th Street, 15th Floor, New York, NY 10019, US
Founded in 1904, Greater New York Hospital Association (GNYHA) GNYHA is a trade association comprising nearly 280 member hospitals, health systems, and continuing care facilities in the metropolitan New York area, throughout New York State, and in New Jersey, Connecticut, and Rhode Island. GNYHA uses its policy expertise, vast analytical tools, and uncommon resources to advocate for our members. GNYHA is a dynamic, constantly evolving center for health care advocacy and expertise, but our core mission—helping hospitals deliver the finest patient care in the most cost-effective way—never changes. GNYHA works to ensure that our member hospitals have the tools to succeed.
Offices: 555 West 57th Street, 15th Floor, New York, NY 10019, US
