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FE Controls Corporation logoFE Controls Corporation

Administrative Assistant

Fremont, California, United States · On-site

$23/hr–$27/hr

Entry level

Benefits: Health insurance Paid time off Vision insurance 401(k) matching Dental insurance Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide sup…

Skills: Phone Handling, Scheduling, Meeting Planning, Correspondence Writing, Organization

FE Controls Corporation logo

Administrative Assistant

FE Controls Corporation

Fremont, California, United States • On-site

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Entry level

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  • $23/hr–$27/hr
  • Full-time
  • Health Insurance, Paid Time Off, Vision Insurance, 401(k) Matching, Dental Insurance
  • Posted 6d ago
  • ~40 hrs/week

Responsibilities

The role involves providing administrative support through scheduling, phone handling, and correspondence. Additional duties include managing office files, processing invoices, and overseeing vendor documentation.

Requirements

Candidates must have proficient computer skills, excellent communication abilities, and strong organizational skills. A valid California Driver's License is required.

Full job description

Benefits:
  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k) matching
  • Dental insurance
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Write emails, memos, and letters and distribute them appropriately
  • Handle requests and queries appropriately.
  • Collate and distribute mail.
  • Organize and maintain office filing system, both electronic and physical.
  • Maintain documentation of Vendors and contractors.
  • Review and pay invoices/bills and ensure packaging slips are filed accordingly.
  • Assist with office personnel and oversee the operation.
  • Ordering and source office supplies and parts.
  • Maintain employees' files and their insurance benefits.
  • Maintain valid Contractor's certificate of Insurance, licenses, certificates, and business tax certificates.
Qualifications
  • Must possess proficient computer skills and be willing to adapt to learn new technology.
  • Must have proficiency in the English language.
  • Outstanding organizational and time management skills.
  • Up-to-date with the latest office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills.
  • Maintain discretion and confidentiality.
  • Possess a valid California Driver's License.

Related keywords

Administrative SupportCalendar ManagementOffice SuppliesInsurance BenefitsBusiness Tax CertificatesElectronic FilingInvoicingCalifornia Driver's LicenseOffice Gadgets

About FE Controls Corporation

LinkedInVisit site
Industry
Facilities Services
Company size
2-10 employees
Founded
2007
Headquarters
Fremont, CA
LinkedIn followers
116

Established in 2007, FE Controls Corporation is a San Francisco/East Bay Area based company specializing in Instrumentation and Controls implementation. Our focus is directed to Gas Life Safety Systems (Toxic Gas Ordinance), Facility design, Design Built, Operation & Maintenance, and Project & Construction Management. Our goal is to meet and exceed the client's needs based on exceptional designs and cost-effective solutions. From project conception to completion, the FE Controls team works closely with the client to meet demanding specifications and strict guidelines as required. We take all necessary measures to ensure a project's success in order to meet all project requirements accordingly. CA Contractor's Lic. No. 970362

Offices: 46560 Fremont Blvd, Suite 112, Fremont, CA 94538, US

Life SafetyCalibration & TestingProject and Construction ManagementAutoCAD ServicesConsultation & DesignProgrammingInstallationand Home Automation Services
View all jobs at FE Controls Corporation

About FE Controls Corporation

LinkedInVisit site
Industry
Facilities Services
Company size
2-10 employees
Founded
2007
Headquarters
Fremont, CA
LinkedIn followers
116

Established in 2007, FE Controls Corporation is a San Francisco/East Bay Area based company specializing in Instrumentation and Controls implementation. Our focus is directed to Gas Life Safety Systems (Toxic Gas Ordinance), Facility design, Design Built, Operation & Maintenance, and Project & Construction Management. Our goal is to meet and exceed the client's needs based on exceptional designs and cost-effective solutions. From project conception to completion, the FE Controls team works closely with the client to meet demanding specifications and strict guidelines as required. We take all necessary measures to ensure a project's success in order to meet all project requirements accordingly. CA Contractor's Lic. No. 970362

Offices: 46560 Fremont Blvd, Suite 112, Fremont, CA 94538, US

Life SafetyCalibration & TestingProject and Construction ManagementAutoCAD ServicesConsultation & DesignProgrammingInstallationand Home Automation Services
View all jobs at FE Controls Corporation

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