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Le Grand-Saconnex, Geneva, Switzerland • Hybrid
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Provide operational and administrative support to the Director General and Deputy Director General's offices, including calendar and travel management. Coordinate institutional meetings, events, and procurement tasks while acting as a liaison with internal support services.
Requires a high school diploma or professional qualification with proficiency in English and advanced French. Candidates must be skilled in Microsoft Office and capable of working in a fast-paced, multicultural environment.
The European Broadcasting Union (EBU) is looking for a Junior Administrative Assistant.
ABOUT THE EBU DG's OFFICE
The DG/DDG Office provides high-level executive, administrative and operational support to the Director General, Deputy Director General and senior management.
It ensures smooth coordination of confidential meetings, decision workflows, institutional documentation, communications and stakeholder interactions.
The service acts as a key interface with Members, Directors, senior stakeholders and internal support functions, and also supports the planning and delivery of institutional meetings, strategic events and Member-facing activities.
As Junior Administrative Assistant, you will provide operational and administrative support to the DG and DDG offices under the guidance of the Office Manager. You will handle routine administrative matters and escalate confidential, sensitive or strategic issues as appropriate.
Your responsibilities will include:
• Providing day-to-day administrative support, including calendar management, meeting coordination and document preparation and filing.
• Supporting the organisation of meetings and institutional events, including logistics, documentation and on-site assistance.
• Coordinating travel arrangements and handling related logistical requests for the DG/DDG offices and their visitors.
• Supporting finance and procurement administration, including invoices, purchase orders and supplier follow-up.
• Acting as a liaison with internal support services such as HR, IT, Facilities, Travel and Procurement.
• Providing additional support as needed, including during peak institutional periods.
YOUR SKILLS AND EXPERIENCES
• Strong skills in Microsoft Suite, with a focus on PowerPoint, Word and Excel.
• Strong oral and written communication skills.
• Strong attention to detail.
• Ability to perform under tight timelines, in a fast-paced, changing environment.
• Ability to maintain and develop good long-term relationships with hotels, venues and suppliers.
• Proactive, autonomous and organised.
• Energetic, resilient and rigorous.
• Creative, solution-oriented and agile.
LANGUAGE
Fluent English (proficient) and French (advanced) are required.
EDUCATION
Professional qualification or high school diploma.
ADDED VALUE
Additional experience in the following areas would be a bonus:
• Previous experience in an international, multicultural or governance-related environment.
• Experience with event management tools such as Idloom or XRM.
• Experience supporting senior management or executive offices.
Be part of an outstanding diverse and inclusive multicultural and international team.
Work with accomplished and engaging professionals coming from a wide variety of backgrounds and covering an impressive range of professions both in and outside of the broadcasting realm.
Discover more about the EBU at www.ebu.ch.
More info in the job in the following link: 2026_Junior_Administrative_Assistant final.pdf
We will not accept any applications after the closing date and we will contact only the candidates who correspond to the requirements.
The EBU is an equal opportunities employer committed to building an inclusive workplace where everyone feels heard, safe and valued through a culture free of discrimination, we welcome applications from all communities.
Promoting Public Service Media in Europe | We operate Eurovision 📺 and Euroradio 📻
The European Broadcasting Union (EBU) is the world’s largest alliance of public service media, representing over 100 organizations across Europe and beyond. Our mission: to strengthen public service media, encourage collaboration, and shape a trusted media landscape. Through diverse programming and events - including the iconic Eurovision Song Contest, the Eurovision Sport streaming platform, and our AI Summit - we connect millions, celebrate cultural diversity, and drive media innovation. Guided by our commitment to public service values, we empower audiences, inspire creativity, and keep information accessible to all. Follow us as we work to make a difference.
Offices: L'Ancienne-Route 17A, Grand-Saconnex, GE 1218, CH · ., Brussels, 1050, BE · ., Beijing, 100200, CN · ., Washington, DC 20036, US · ., London, EC2M 1NH, GB
Promoting Public Service Media in Europe | We operate Eurovision 📺 and Euroradio 📻
The European Broadcasting Union (EBU) is the world’s largest alliance of public service media, representing over 100 organizations across Europe and beyond. Our mission: to strengthen public service media, encourage collaboration, and shape a trusted media landscape. Through diverse programming and events - including the iconic Eurovision Song Contest, the Eurovision Sport streaming platform, and our AI Summit - we connect millions, celebrate cultural diversity, and drive media innovation. Guided by our commitment to public service values, we empower audiences, inspire creativity, and keep information accessible to all. Follow us as we work to make a difference.
Offices: L'Ancienne-Route 17A, Grand-Saconnex, GE 1218, CH · ., Brussels, 1050, BE · ., Beijing, 100200, CN · ., Washington, DC 20036, US · ., London, EC2M 1NH, GB
