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The Administrative Assistant II manages daily departmental operations, including office systems, budget tracking, and payroll authorization for faculty and staff. They also supervise student workers, coordinate special events, and support accreditation processes for the Department of Athletic Training.
Candidates must possess a Bachelor's degree in business administration or a related field and have 2-4 years of progressively responsible support experience. Proficiency in Microsoft Office and strong interpersonal, organizational, and supervisory skills are required.
Administrative Assistant II - Department of Athletic Training Salary: $
27.00- $28.72 per hour based on a 35 hour work week Supervise departmental student workers and part-time clerical
staff; includes graduate assistants, part-time student workers, and part-time
clerical employee. Includes recruiting, selecting, orienting, and training
employees as well as coaching, counseling, and disciplining employees;
planning, monitoring, and appraising job results. Oversee the accuracy and
timely submission of time sheets by support staff, student workers. Attend School and
University events on behalf of the Department. Coordinate
special events including NATA Month, Freshmen Fundamentals, program mentoring
meetings, orientation for new students. Assist department faculty with alumni
events and continuing education events. Assist
the clinical education coordinator with scheduling and coordinating the
clinical education experiences and required clinical education evaluations. Order office
supplies and laboratory supplies as requested for faculty and staff. Oversee
the inventory of laboratory supplies and Departmental equipment. Plan and
develop a written record of Department meetings. Update the
course offerings for each semester. Manage
laboratory by our Department and other Departments’ faculty. Develop new
computer skills as dictated by standard practice.
Communicate book orders with the bookstore. Completes other duties as assigned.
Benefits: The
University offers generous benefits including paid time off (holidays, holy
days and vacation), employer matching contributions to the retirement plan, and
tuition benefits for employees and their eligible dependents. Learn more and
explore benefits at www.duq.edu/benefits
Location: Department of Athletic Training
Position Status: Full-time
Hours: Generally 8:00 a.m. – 4:00 p.m., may vary per operational need
Position Number: 001618 /30-508
FLSA Status: Non-exempt
POSITION SUMMARY:
This is a complex and responsible paraprofessional position which
involves the performance of high-level secretarial work and requires
considerable exercise of initiative and independent judgment. This position
requires extensive contact with staff, faculty, students and the public. Work
is done with considerable independence within established policies and
guidelines and reviewed by superiors through reports, conferences, and
observation of results. The position reports to the Department Chair. Work
schedule may vary.
DUTIES AND RESPONSIBILITIES:
(This list is neither absolute nor
restrictive, but indicates approximate duties and responsibilities which may be
redefined pursuant to operational needs.)
Overall management of the department and office systems- ensures
that things run smoothly and all needs are being met. Maintains office
efficiency by planning and implementing office systems, layouts, and equipment
procurement.
Responsibilities with budget planning and record keeping; budget
status reports & tracking, expenditures and income, as well as regular
monitoring.
Holds departmental procurement card and maintain records for all
departmental procurement cards.
Coordinate adjunct faculty and clinical teaching professionals in
order to ensure adequate coverage for lectures, labs, competencies, and
evaluations of students. Assists department chair with securing adjunct faculty
and clinical teaching professionals for coverage of department coursework.
Prepare scheduled and non-scheduled payroll authorization for
adjunct faculty, clinical teaching professionals, lab assistants, and
lecturers. Ensure that all required HR paperwork is complete and contracts are
issued.
Maintain Departmental records for the ongoing accreditation thru
CAATE. Assists in preparing accreditation materials as needed.
Communicate
with the Office of the Dean regarding student and faculty issues. Communicate
Departmental needs to the Registrar’s Office.
Serve as the Department liaison to
University Administration, Payroll, Public Relations and Purchasing.
Represent the Department in communication with the general public
and entities external to the University.
Represent the Department in communication with prospective
students, and students and alumni affiliated with our department programs.
Communicate
with the BOC on behalf of enrolled students and graduates.
Maintain student records to indicate
academic progress and program completion. Prepare credentialing paperwork for
graduates for completion by the Department Chair. Secure classroom and laboratory
space for course and lab offerings each semester.
Assist the department chair with
maintaining Department website, social media, and advertising media.
Make travel
arrangements for faculty traveling on behalf of the University.
Greet
students and visitors into the Department.
Maintain and update the Department calendar.
REQUIREMENTS: Work requires a minimum of Bachelor’s degree
in business administration or a related field from an accredited educational
institution and 2-4 years of progressively responsible and related support
experience. Preferred
qualifications: Prior supervisory experience and the ability to lead, manage, and
motivate support staff; Knowledge of accounting and budgetary theory,
principles, and practices; Knowledge of state and
federal laws and regulations pertaining to departmental budgets and accounting
practices; Ability to
work both independently and as part of a team; Excellent
interpersonal skills with a customer service orientation; Ability to
communicate effectively, both orally and in writing; Excellent
organizational skills with the ability to be attentive to the details; Ability to establish
and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. Duquesne
University was founded in 1878 by its sponsoring religious community, the
Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
Minimum qualifications:
Alternatively, the successful candidate may possess any equivalent combination
of experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:
Skill in
applying accounting and financial management principles;
Ability to work a flexible schedule as needed in order to attend
Department, School and University events;
Thorough knowledge of and proficiency in using the current
Microsoft Office Suite: Word, Excel, PowerPoint and Access; willingness to
learn new technologies relevant to the position;
Knowledge
of Human Resources, Purchasing, and Payroll systems, preferably Banner;
Ability and willingness to assist with other tasks in the Office
as needed; enthusiastically seeks out work and new assignments; shows interest
and initiative in taking on new and challenging assignments;
Good
problem-solving skills with a can-do approach;
Ability to work independently on complex and confidential issues
related to the day-to- day operations of the Department;
Effective
organizational and administrative skills required;
Ability to initiate and follow through with work responsibilities
and to meet deadlines;
APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Students in the John G. Rangos, Sr. School of Health Sciences (RSHS) are exposed to a broad liberal arts education with emphasis on understanding the scientific, theoretical and theologic constructs of the world. The academic programs focus on the scientific theories, which support the skilled ethical practice of the various professions, coupled with a strong appreciation and understanding of spiritual values. All aspects of the students' education are coupled with an awareness and sensitivity of the human response to the functional limitations in various social and health care delivery contexts. The ultimate goal of the educational programs within the RSHS at Duquesne University is to educate truly outstanding health care professionals and citizens capable of explaining, investigating, and delivering the highest level of quality care with kindness, dignity, responsibility, and respect.
Offices: 600 Forbes Ave, Pittsburgh, Pennsylvania, US
Students in the John G. Rangos, Sr. School of Health Sciences (RSHS) are exposed to a broad liberal arts education with emphasis on understanding the scientific, theoretical and theologic constructs of the world. The academic programs focus on the scientific theories, which support the skilled ethical practice of the various professions, coupled with a strong appreciation and understanding of spiritual values. All aspects of the students' education are coupled with an awareness and sensitivity of the human response to the functional limitations in various social and health care delivery contexts. The ultimate goal of the educational programs within the RSHS at Duquesne University is to educate truly outstanding health care professionals and citizens capable of explaining, investigating, and delivering the highest level of quality care with kindness, dignity, responsibility, and respect.
Offices: 600 Forbes Ave, Pittsburgh, Pennsylvania, US
