Overview Tisch Library is a student-centered research library, dedicated to supporting teaching, learning, and scholarship in Tufts’ School of Arts & Sciences and School of Engineering. We provide collections, subject ex…
Learning Scientist III - Center for Engineering Education and Outreach
Medford, Massachusetts, United States · Hybrid
Senior
Overview The Center for Engineering Education and Outreach (CEEO) is a research, teaching and outreach unit within Tufts School of Engineering that advances K-College engineering education initiatives. What You'll Do Thi…
Skills: Engineering education, Research design, Data analysis, Grant proposal writing, Project management
Overview New hires are eligible for a $5,000 bonus* for this position!! This position has a schedule of Sunday - Thursday; 7:00 AM - 3:30 PM at one work location. The Department of Facilities Services is responsible for …
Skills: HVAC maintenance, Chiller systems, Building automation systems, Troubleshooting, Refrigeration
Overview The Office of the Vice Provost for Research (OVPR) supports and advances Tufts University's research enterprise by fostering collaboration, innovation, and operational excellence across the university. The Proje…
Administrative Coordinator - Large Animal Clinical Sciences
Grafton, Massachusetts, United States · On-site
Senior
Overview The Department of Large Animal Clinical Sciences includes faculty engaged in clinical service, teaching, and research across all aspects of large animal medicine and surgery. The department is home to the Tufts …
Senior Associate Dean for Academic Advising and Undergraduate Studies
Medford, Massachusetts, United States · Hybrid
Senior+
Overview The Office of Academic Advising supports undergraduate and graduate students in achieving their academic goals and enriching their educational experience. Through advising, academic support programs, and student…
Overview Tisch Library supports Tufts’ School of Arts & Sciences and the School of Engineering, providing services and resources to assist members of the Tufts community in their teaching, learning, and research. Tisch L…
Skills: Digital media technology, Project management, Adobe Creative Cloud, Visual design, Video editing
Overview The Department of Ambulatory Medicine and Theriogenology is home to Tufts Veterinary Field Service (TVFS), the largest mobile large animal practice in the Northeast providing primary care and emergency/after hou…
Skills: Large Animal Handling, Diagnostic Testing, Medical Record Entry, Client Communication, Equipment Maintenance
Overview Tufts Dining is a self-operated, mission-driven organization serving the Medford/Somerville and SMFA/Fenway campuses. We provide high-quality, contemporary, and inclusive dining and hospitality services to a div…
Senior Department Administrator - Chemical and Biological Engineering
Medford, Massachusetts, United States · On-site
Mid level
Overview The department of Chemical and Biological Engineering offers a rigorous education in the fundamentals of chemical and biological engineering in an environment that capitalizes on the technological resources of a…
Overview The faculty in MBM are united by a common interest in the biology of microbes (bacteria, fungi, viruses, and parasites) and the effects of microbes on human and animal hosts. The microbial pathogens program stud…
Administrative Coordinator - Division of Student Life
Medford, Massachusetts, United States · Hybrid
Mid level
Overview The Division of Student Life supports dynamic co-curricular learning and engagement for all undergraduate and graduate students within the School of Arts & Sciences, the School of Engineering, and the School of …
Skills: Administrative support, Case management, Data entry, Communication, Triage
Overview The Office of the Vice Provost for Research (OVPR) supports and advances research across Tufts University. This position is part of the Research Compliance team and partners closely with faculty, researchers, ad…
Skills: Research Compliance, Export Controls, Research Security, Conflict Of Interest, Data Use Agreements
Overview Tufts Dining is a self-operated food service provider managing a comprehensive collegiate dining program on the Tufts University Medford/Somerville and SMFA/Fenway campus, delivering high quality, contemporary a…
Overview Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leade…
Skills: Dental lab support, Microsoft Office, Word processing, Spreadsheet management, Database management
Somerville, Massachusetts, United States · On-site
Senior+
Overview Tufts Dining is a self-operated, mission-driven food service organization serving the Tufts Dining is a self-operated, mission-driven food service organization serving the Medford/Somerville and SMFA/Fenway camp…
Skills: Culinary leadership, Catering management, Menu development, Event execution, Staff development
Overview Postdoctoral Scholar in Machine Learning for Physical Systems The Department of Electrical and Computer Engineering at Tufts University invites applications for a Postdoctoral Scholar in the research group of Pr…
Assistant Director Tufts Global Education, External Programs
Medford, Massachusetts, United States · Hybrid
Senior
Overview Tufts Global Education (TGE) advances the university’s mission by providing and supporting international academic and experiential learning opportunities for students across the School of Arts and Sciences, Scho…
Skills: Education Abroad Advising, Program Management, Student Outreach, Enrollment Management, Transfer of Credit Evaluation
Overview The Department of Molecular Biology and Microbiology at Tufts University School of Medicine works to improve global health by using molecular genetics and innovation to address fundamental and medically related …
Skills: Clinical research operations, Project management, Regulatory compliance, IRB oversight, Multi-site study management
Program Manager - Department of Physical Therapy Phoenix
United States · Hybrid
Senior
Overview The Department of Rehabilitation Sciences is dedicated to advancing the field of physical therapy through excellence in education, research, and clinical innovation. Home to Tufts University's four Doctor of Phy…
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Full-time
bachelor degree
Posted 9d ago
Apply by Aug 7
~40 hrs/week
Responsibilities
The Assistant Manager supports the administrative, financial, and operational functions of the Director's Office, including payroll, budget monitoring, and facility coordination. They also supervise staff and student employees while developing and improving administrative procedures to ensure efficient library operations.
Requirements
Candidates must possess a Bachelor's degree and at least 3 years of relevant experience in payroll, budgeting, or administrative operations. Strong organizational, analytical, and communication skills are required, along with the ability to manage multiple priorities in a collaborative environment.
Full job description
Overview
Tisch Library is a student-centered research library, dedicated to supporting teaching, learning, and scholarship in Tufts’ School of Arts & Sciences and School of Engineering. We provide collections, subject expertise, and technology-rich research and learning environments with services and programs to meet the information needs of our students, faculty, and staff.
What You'll Do
The Assistant Manager supports the administrative, financial, and operational functions of the Director's Office. This position contributes to the effective day-to-day operation of the library through payroll administration, budget support, facility coordination, staff supervision, and a range of administrative responsibilities that ensure efficient and responsive operations.
Working closely with library leadership and campus partners, the Assistant Manager, Director's Office coordinates activities across financial, facilities, and personnel functions and serves as a resource for administrative processes and operational workflows. The position supervises administrative and student employees, supports library-wide initiatives and communications, and contributes to the continuous improvement of operations.
Supervise staff, including assigning work, supporting employee development, monitoring performance, and fostering a collaborative, service-oriented workplace.
Manage payroll for staff and student employees, ensuring accuracy, compliance, and timely resolution of issues.
Monitor budgets, expenditures, and financial transactions; assist with planning, forecasting, reporting, and invoice processing. Maintain confidential personnel, payroll, and financial records in accordance with university policies.
Serve as the primary liaison with Facilities Management to coordinate routine and emergency building maintenance, repairs, and projects. Monitor conditions, track work orders, maintain documentation, and share updates to library leadership.
Develop, document, and improve administrative procedures and operational workflows to increase efficiency and support organizational goals. Contribute to continuous assessment and improvement of processes, communication, and customer service.
Recruit, train, schedule, and supervise student employees, including oversight of payroll, scheduling, coaching, and performance feedback.
Support library projects, events, and operational initiatives.
Participate in committees and contribute meeting minutes and documentation as assigned.
What We're Looking For
Basic Requirements: Knowledge and experience typically acquired by:
Bachelor's Degree
3+ years experience
Demonstrated experience supporting payroll, budgeting, financial transactions, or accounting processes
Experience coordinating administrative operations and managing multiple priorities simultaneously
Excellent organizational, analytical, and problem-solving skills
Strong written, verbal, and interpersonal communication skills
Ability to build productive relationships with colleagues and partners from diverse backgrounds
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion
Competence using office productivity software and administrative systems
Ability to work independently while contributing effectively within a collaborative team environment
Strong attention to detail with commitment to continuous process improvement
Preferred Qualifications:
Supervisory experience
Experience in higher education or a comparable complex organization
Experience supporting facilities or building operations
Experience developing operational documentation and administrative procedures
Familiarity with library operations or academic support environments
Pay Range
Minimum $55,600.00, Midpoint $69,500.00, Maximum $83,400.00
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.