Description
Job Summary
San Juan Diego Catholic High School is seeking a Director of Operations and CIP Logistics oversees and coordinates the operational functions that support the daily effectiveness, safety, and mission of the school. This position reports to the President and has decision-making responsibilities within the framework of school policies, diocesan policies, and the mission of Catholic education. Responsibilities include facilities oversight, transportation operations, fleet management, vendor coordination, and the operational logistics of the Corporate Internship Program (CIP), while ensuring efficient school operations and a safe learning environment
Ministerial Character
Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities. Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.
Essential Duties
Mission and Catholic Identity
- Supports and upholds the philosophy of Catholic education and the mission of San Juan Diego Catholic High School.
- Models professionalism, integrity, service, and respect consistent with the teachings of the Catholic Church.
- Supports and follows the Code of Conduct, employee handbook, school policies, diocesan policies, and applicable safety procedures.
- Maintains confidentiality regarding student, family, employee, sponsor, vendor, and school matters.
- Serves as a professional representative of the school when interacting with students, families, employees, sponsors, vendors, diocesan representatives, and community partners.
Operations, Facilities, and Maintenance Oversight
- Oversees the general operational condition of the school facilities to ensure that the campus is safe, functional, clean, and properly maintained.
- Coordinates facility inspections, safety checks, required certifications, licenses, permits, and preventive maintenance schedules.
- Identifies facility needs and recommends priorities for maintenance, repairs, safety improvements, curb appeal, and operational improvements.
- Coordinates with vendors, contractors, maintenance personnel, custodial staff, and school leadership to ensure approved work is completed in a timely and appropriate manner.
- Monitors and reports concerns involving HVAC, plumbing, electrical, security, access, fire/life safety, and other building systems.
- Maintains records of facility repairs, inspections, vendor work, maintenance requests, and operational follow-up.
- Supports planning related to facility use, space needs, safety needs, traffic flow, and operational readiness.
- Responds to urgent facilities concerns by coordinating appropriate resources and notifying school leadership.
- Provides regular updates to the President regarding facility needs, safety concerns, pending repairs, vendor issues, and operational priorities.
Transportation and Fleet Operations
- Coordinates school transportation operations, including CIP routes, athletic transportation, campus ministry events, academic competitions, field trips, and other approved school transportation needs.
- Develops, monitors, and adjusts transportation schedules to support efficient and reliable service.
- Coordinates driver schedules and communicates transportation expectations, route changes, and school transportation needs.
- Supports supervision of assigned drivers, including scheduling, performance feedback, training needs, and compliance with school and diocesan expectations.
- Ensures that school vehicles are properly maintained, inspected, registered, insured, and available for approved school use.
- Coordinates vehicle maintenance, repairs, inspections, registrations, fuel records, mileage logs, accident reports, driver documentation, and fleet records.
- Reviews transportation requests and works with school leadership to prioritize transportation based on student safety, program needs, vehicle availability, driver availability, and school operations.
- Makes recommendations regarding fleet size, vehicle replacement, route expansion, driver staffing, and transportation-related budget needs.
- Maintains accurate transportation records and provides reports as requested.
- Ensures transportation operations are conducted safely, professionally, and in accordance with applicable school and diocesan procedures.
Corporate Internship Program Logistics
- Coordinates the daily operational logistics of the Corporate Internship Program in collaboration with the CIP Director and school leadership.
- Maintains accurate records of student placements, work assignments, work agreements, sponsor information, attendance, evaluations, and related CIP documentation.
- Coordinates student transportation to and from assigned work sites.
- Tracks CIP-related absences, early dismissals, make-up days, fines, and related student accountability processes.
- Communicates with students, school staff, sponsor supervisors, and CIP leadership regarding student attendance, transportation, performance concerns, and operational needs.
- Assists with ensuring that student onboarding, pre-employment requirements, and work-site requirements are completed and documented.
- Supports the preparation and collection of student intern evaluations, sponsor feedback, and periodic CIP reports.
- Provides operational support for CIP training institutes, student preparation sessions, supervisor orientation, and workshops as directed by CIP leadership.
- Assists in coordinating CIP logistics with academic schedules, campus ministry, athletics, student activities, and other school programs.
- Provides accurate CIP operational data to support leadership reporting, board reporting, sponsor communication, and program review.
Vendor, Staff, and Resource Coordination
- Coordinates assigned vendors, drivers, maintenance support, contractors, and operational service providers.
- Provides input to school leadership regarding staffing needs, driver coverage, vendor performance, facility priorities, transportation needs, and operational risks.
- Reviews operational workflows and recommends improvements to increase safety, efficiency, communication, and accountability.
- Coordinates with the Business Office regarding approved invoices, purchase requests, transportation expenses, vehicle expenses, facility expenses, and department-level budget tracking.
- Provides supporting documentation to the Business Office but does not serve as the primary accounts payable, accounts receivable, billing, or reconciliation function.
- Prepares operational updates, reports, and other documentation as requested by the President or school leadership.
Safety, Compliance, and Risk Management
- Promotes a safe and secure school environment for students, employees, families, visitors, vendors, and sponsors.
- Maintains documentation related to inspections, incidents, vehicle accidents, transportation records, maintenance concerns, and student work-site logistics.
- Reports safety concerns, incidents, vehicle accidents, facility issues, and operational risks to appropriate school leadership in a timely manner.
- Recommends preventive measures and corrective action to reduce facilities, transportation, safety, and operational risks.
- Supports compliance with school and diocesan safety expectations, transportation procedures, student supervision expectations, and operational policies.
Football Program Leadership
- Serves as Head Football Coach for San Juan Diego Catholic High School and provides leadership for all aspects of the football program.
- Plans, organizes, and supervises football practices, competitions, off-season conditioning, and team activities.
- Develops and implements practice plans and coaching strategies that promote student-athlete development, sportsmanship, and competitive excellence.
- Ensures compliance with all school, diocesan, league, and governing athletic association policies and procedures.
- Supervises, mentors, and evaluates assistant coaches while promoting a positive and collaborative coaching environment.
- Monitors student-athlete eligibility, academic progress, attendance, and conduct in collaboration with school administration and faculty.
- Coordinates scheduling, transportation, equipment, uniforms, facilities, and game-day logistics in collaboration with the Athletic Department and school administration.
- Promotes student recruitment and retention within the football program while supporting the mission and values of Catholic education.
- Maintains positive communication with student-athletes, parents, officials, and the school community.
- Oversees the care, inventory, maintenance, and security of football equipment and program resources.
- Supports fundraising efforts, community engagement, and program development as approved by school leadership.
- Models Christian values, good sportsmanship, and professional conduct while serving as a mentor to student-athletes.
Knowledge, Skills, and Abilities
- Commitment to Catholic education and the mission of the school.
- Knowledge of the basic teachings of the Catholic Church.
- Strong written and verbal communication skills.
- Ability to work effectively with students, families, employees, vendors, sponsors, and community partners.
- Ability to serve as a professional ambassador of the school.
- Strong organizational, planning, and time-management skills.
- Ability to manage multiple priorities in a dynamic school environment.
- Ability to exercise discretion, independent judgment, and sound decision-making.
- Strong attention to detail and accuracy in records, schedules, reports, and documentation.
- Ability to maintain confidentiality and professionalism.
- Ability to coordinate staff, vendors, drivers, and operational resources.
- Working knowledge of school operations, transportation coordination, fleet management, basic facility systems, and safety procedures.
- Ability to identify problems, recommend solutions, and follow through on operational matters.
- Proficiency with Microsoft Office, databases, student information systems, CRM systems, and other job-appropriate technology.
- Ability to remain calm, responsive, and professional during urgent operational situations.
Required Knowledge, Skills, and Abilities
- Commitment to Catholic education and the mission of the school.
- Knowledge of the basic teachings of the Catholic Church.
- Strong written and verbal communication skills.
- Ability to work effectively with students, families, employees, vendors, sponsors, and community partners.
- Ability to serve as a professional ambassador of the school.
- Strong organizational, planning, and time-management skills.
- Ability to manage multiple priorities in a dynamic school environment.
- Strong attention to detail and accuracy in records, schedules, reports, and documentation.
- Ability to maintain confidentiality and professionalism.
- Ability to coordinate staff, vendors, drivers, and operational resources.
- Working knowledge of school operations, transportation coordination, fleet management, basic facility systems, and safety procedures.
- Ability to identify problems, recommend solutions, and follow through on operational matters.
- Proficiency with Microsoft Office, databases, student information systems, CRM systems, and other job-appropriate technology.
Requirements
Education
- Bachelor's degree preferred; equivalent experience in school operations, facilities, transportation, logistics, business operations, or program coordination may be considered.
Experience
- Minimum of three to five years of experience in operations, transportation, facilities coordination, school administration, logistics, or a related field.
- Prior experience coordinating vendors, staff, drivers, programs, or operational services preferred.
- Experience in a Catholic school, private school, nonprofit organization, internship program, transportation program, or facilities environment preferred.
Certifications and Training
- Valid driver's license required.
- CDL or ability to obtain a CDL may be preferred if operationally necessary; however, regular driving should not be the primary duty of this position.
- Must be able to complete all required background, safe environment, diocesan, and school employment requirements.
- Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
- Must meet staff development guidelines as set forth by the Diocese of Austin and school administration.
- Must complete Religion Certification Part I within two years of the date of hire, completing a minimum of 25 hours each year.
Physical Requirements
- Ability to move throughout campus and inspect facilities, vehicles, and operational areas.
- Ability to sit, stand, walk, bend, reach, and climb stairs as needed.
- Ability to occasionally lift or move items up to 25 pounds.
- Ability to use a computer and office equipment for extended periods.
- Ability to respond to facilities, transportation, and safety concerns across campus.
- Ability to work in both office and school operational environments.
