Jobs at CORE Builders (Now Hiring) — 3 open

About CORE

CORE is a premier general contractor known for delivering high-quality construction projects with a commitment to excellence, safety, client satisfaction and our Vizion of Success. We specialize in a variety of construction projects, from Rehabilitation projects, Affordable to large-scale developments, and pride ourselves on our innovative approach and collaborative culture.

Our Culture

At CORE, our people are our greatest asset. We are a relationship-driven organization that believes exceptional projects are built by exceptional teams. We foster a culture of collaboration, accountability, integrity, continuous improvement, and service, where employees are empowered to take ownership of their work, support one another, and contribute to the success of the company.

We value professionalism, strong relationships, and a customer-service mindset—both internally and externally. Our employees are expected to lead by example, embrace challenges, communicate openly, and maintain a commitment to excellence in everything they do.

At CORE, we don't just build projects -- we build teams, careers, partnerships, and communities.

Position Summary

The Workplace Operations Coordinator is responsible for executing the day-to-day activities that support an organized, professional, welcoming, and highly functional workplace. This role serves as the operational backbone of the Workplace Operations function and is responsible for maintaining office readiness, supporting employee experience initiatives, coordinating onboarding and offboarding logistics, delivering exceptional visitor experience, and providing outstanding internal customer service.

Working closely with the Manager of Employee Experience & Workplace Operations, Human Resources, IT, and company leadership, this position plays a key role in creating a workplace environment that supports employee productivity, engagement, collaboration, and culture.

The ideal candidate is highly organized, proactive, service-oriented, and capable of balancing multiple priorities while maintaining a positive and professional attitude. This individual takes pride in creating a workplace that is consistently organized, well-maintained, welcoming, and reflective of CORE's culture and standards.

Key Responsibilities

Workplace Operations & Office Readiness

• Maintain the day-to-day readiness, organization, and appearance of the office.
• Conduct regular walkthroughs of common areas, conference rooms, kitchens, break rooms, and visitor-facing spaces.
• Ensure office supplies, workplace resources, and shared equipment are adequately stocked and maintained.
• Coordinate service requests with property management and workplace vendors.
• Monitor workplace conditions and proactively identify operational issues requiring attention.
• Support office moves, workstation relocations, and workplace improvement initiatives.
• Maintain office directories, seating charts, and workplace records.

Visitor Experience & Hospitality

• Serve as the primary workplace contact for visitors, candidates, clients, vendors, and guests.
• Create a welcoming, professional, and hospitality-focused arrival experience.
• Coordinate visitor logistics, parking information, building access instructions, and meeting preparation.
• Ensure visitors are greeted promptly and assisted appropriately upon arrival.
• Notify hosts of visitor arrivals and facilitate a seamless guest experience.
• Prepare conference rooms and meeting spaces, including room setup, materials, beverages, and hospitality requirements.
• Coordinate catering and refreshments for meetings and special events.
• Monitor reception, lobby, and visitor-facing areas to ensure they remain organized, professional, and visitor-ready.
• Support and reinforce CORE’s visitor experience standards.
• Partner with hosts, leadership, and Workplace Operations to continuously improve the visitor experience.
• Maintain visitor logs, meeting schedules, and hospitality-related records as needed.

Workplace Standards & Environment

• Help maintain a professional, organized, and welcoming office environment.
• Ensure conference rooms are clean, organized, stocked, and prepared for meetings.
• Monitor kitchens, break areas, and common spaces to ensure they meet workplace appearance standards.
• Coordinate replenishment of office supplies, beverages, snacks, and workplace resources.
• Proactively identify and address workplace appearance or organization issues.
• Support workplace standards through service, responsiveness, and leadership by example.
• Help ensure the workplace consistently reflects CORE’s culture and professional standards.

Onboarding & New Hire Experience

• Coordinate workplace logistics for all new hires.
• Prepare workstations, office supplies, welcome materials, and onboarding resources.
• Partner with HR and IT to ensure employees are ready for their first day.
• Conduct office tours and introduce new employees to workplace resources and amenities.
• Assist with onboarding events, ‘welcome’ activities, and employee introductions.
• Ensure onboarding logistics are completed accurately and on time.
• Collect onboarding feedback and share observations for continuous improvement.
• Support employee transfers, relocations, and workspace changes.

Offboarding & Employee Transitions

• Coordinate workplace-related offboarding activities.
• Support collection and tracking of workplace assets, access cards, parking materials, badges, and keys.
• Coordinate workspace transitions and employee moves.
• Prepare workspaces for reassignment, transfers, and new hires.
• Update workplace records, seating charts, and office directories.

Employee Experience & Engagement Support

• Support employee recognition programs, service anniversaries, milestone celebrations, and workplace events.
• Assist with employee engagement initiatives and culture-building programs.
• Coordinate Workplace Operations aspects of employee meetings, gatherings, and appreciation events.
• Support volunteer activities, community involvement programs, and employee engagement opportunities.
• Assist with gathering employee feedback and identifying opportunities to improve workplace experience.
• Partner with HR and the Manager, Employee Experience & Workplace Operations on engagement and culture initiatives.

Events & Community Engagement Support

• Coordinate logistics for office events, celebrations, meetings, volunteer activities, and employee gatherings.
• Support company-sponsored volunteer events, charitable programs, and community outreach activities.
• Assist with planning, setup, materials, registrations, and event execution.
• Coordinate catering, room setup, supplies, and event logistics.
• Maintain event calendars and participation records.

Vendor Coordination & Administrative Support

• Coordinate vendor visits, service requests, deliveries, and maintenance appointments.
• Support vendor communications and scheduling.
• Assist with invoice processing, purchase tracking, and office expenditures.
• Maintain vendor records and operational documentation.
• Obtain quotes and information from vendors as requested.
• Support workplace budgeting and resource planning activities.

IT & Workplace Systems Coordination

• Support onboarding and offboarding technology logistics in partnership with IT.
• Coordinate workstation readiness and equipment distribution.
• Assist with equipment inventory tracking and workplace technology coordination.
• Escalate technical issues to IT appropriately.
• Serve as a liaison between employees and IT for workplace-related coordination needs.

Continuous Improvement

• Identify opportunities to improve workplace processes, organization, and service delivery.
• Recommend ideas that enhance efficiency, hospitality, and employee experience.
• Assist with implementation of operational improvements and workplace initiatives.
• Support process documentation and workflow standardization.
• Contribute to a culture of continuous improvement within Workplace Operations.

Interpersonal

• Build positive relationships with employees, visitors, clients, vendors, and business partners.
• Demonstrate a strong customer service and hospitality mindset in all interactions.
• Maintain professionalism, confidentiality, and sound judgment.
• Respond to workplace requests in a timely and solutions-oriented manner.
• Represent CORE positively and professionally.
• Promote collaboration, teamwork, accountability, and service excellence.

Qualifications

• Associate's degree or Bachelor's degree
  
• Experience in workplace operations, office administration, hospitality, employee experience, facilities coordination, customer service, event coordination, or related functions, is a plus.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and workplace collaboration tools.
• Demonstrated ability to anticipate needs, take initiative, and operate with a high level of ownership and accountability.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer-service orientation and hospitality mindset.

Working Conditions

• Primarily office-based environment.
• Regular walking throughout workplace and office areas.
• Occasional lifting of office supplies, materials, and event-related items up to 25 pounds.
• Frequent interaction with employees, candidates, clients, vendors, visitors, and community organizations.
• Occasionally early morning, evening, or weekend attendance related to company events, volunteer activities, networking events, recruiting events, or community functions.
• Local travel may be required to support recruiting, community engagement, employee experience, or company-sponsored events.

• This is an on-site position, SF Bay Area local candidates only. Relocation assistance is not available for this position.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Anticipated Starting Pay Range

The salary range for this full-time role is $50,000 - 65,000 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. CORE reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

Benefits

• Medical, Dental and Vision (100% paid for employee coverage)
• Flexible Spending Accounts
• Life and Long-term Disability Insurance
• Retirement Plan (discretionary employer match)
• Paid Time Off (PTO)
• Paid Holidays

Equal Opportunity Employer

CORE is an equal opportunity employer. CORE shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

CORE does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs unless directly requested by our Director of Human Resources. CORE’s employees and hiring managers are not authorized to review or accept resume referrals from any agencies. Any resumes submitted without a direct, specific and written request will be considered unsolicited and the property of CORE. The submittal will not be subject to any contract obligations, including fees.