Jobs at CoolIT Systems (Now Hiring) — 9 open

• Partner closely with Talent Acquisition Specialists to support end-to-end recruitment activities
• Assist with requisition setup, job postings, and candidate tracking
• Coordinate hiring workflows to ensure timelines and process steps are met
• Provide administrative and logistical support across multiple open roles

Recruitment Coordination & Administration

• Schedule interviews across multiple stakeholders, managing calendars and logistics
• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS)
• Prepare offer letters and support pre-employment and onboarding documentation
• Ensure a positive, timely, and professional candidate experience throughout the process

Sourcing & Pipeline Support

• Support Talent Acquisition Specialists with candidate sourcing (LinkedIn, job boards, talent pools)
• Conduct resume screening and present qualified candidates to TAS's & Hiring Managers
• Build and maintain talent pipelines for frequently hired roles

Reporting & Process Improvement

• Track and report on recruitment metrics (interview activity, pipeline status, time-to-fill)
• Support data entry, reporting, and recruitment analytics
• Identify opportunities to improve coordination, efficiency, and candidate experience

Stakeholder & Candidate Engagement 

• Act as a key point of contact for candidates throughout the interview process
• Communicate updates, feedback timelines, and next steps clearly and professionally
• Support employer branding initiatives, including job postings and early talent events

WHO YOU ARE: 

Basic Qualifications:  

• Bachelor’s degree or diploma in HR, Business, or a related field (or equivalent experience)
• 1–2 years of experience in recruitment coordination, HR, or administrative support
• Strong organizational and multitasking abilities in a fast-paced environment
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint 
• Excellent communication and interpersonal skills
• High attention to detail and a proactive, service-oriented mindset
• Legally authorized to work in Canada without company sponsorship. 

Preferred Qualifications: 

• Experience working with Workday ATS
• Experience coordinating interviews, meetings or onboarding activities
• Experience supporting recruiters or Talent Acquisition Specialists/Partners or Hiring Managers
• Experience in a corporate office, manufacturing, or technology environment 

Skills:  

• Strong organizational and multitasking skills with the ability to manage competing priorities
• Ability to thrive in a fast-paced, high-volume environment
• Exceptional and effective communication and interpersonal skills
• Strong attention to detail and accuracy
• Time management and prioritization skills
• Customer-service mindset with a focus on candidate experience
• Proactive and team-oriented approach

WHY COOLIT?  

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.  

We follow a “dress for your day” approach. This means your attire can vary depending on your role and daily tasks—you’re encouraged to dress in a way that’s appropriate, comfortable, and safe for the work you’ll be doing that day.

We thank every candidate in advance, however, only those selected for an interview will be contacted.  

Successful candidates for this position will be required to undergo background checks including criminal records check and education.