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Job Title: Accounts Receivable & Accounts Payable Specialist (AR/AP Specialist)

Vertical: Finace

Location: Remote - Philippines, Eastern Europe, and Latin America

USD Salary: Negotiable based on experience

Role Scope & Purpose:

The AR/AP Specialist is responsible for managing the full cycle of accounts receivable and accounts payable transactions, ensuring that the company collects revenue on time and pays its obligations accurately and promptly. This role is critical to maintaining healthy cash flow and strong vendor and client relationships. The AR/AP Specialist works closely with the finance team, internal departments, and external vendors or clients to ensure all transactions are processed efficiently and reconciled accurately.

• Process and manage all accounts payable transactions - including vendor invoices, purchase orders, and expense reports - ensuring timely and accurate payment.
• Manage accounts receivable - generate invoices, track outstanding payments, and follow up on overdue accounts.
• Reconcile vendor statements and resolve billing discrepancies promptly.
• Maintain accurate records of all AP/AR transactions in accounting software.
• Assist with cash flow forecasting by providing up-to-date AR aging reports and AP payment schedules.
• Process employee expense reimbursements in accordance with company policy.
• Manage vendor relationships and respond to payment inquiries professionally.
• Support month-end and year-end close processes by providing reconciled AP/AR data.
• Ensure all transactions comply with internal controls and company financial policies.
• Identify process improvements to enhance the efficiency and accuracy of the AP/AR function.

MUST-HAVE QUALIFICATIONS

• 2–4 years of experience in accounts payable and/or accounts receivable.
• Proficiency in accounting software (QuickBooks, Xero, NetSuite, or similar).
• Strong understanding of AP/AR processes, payment terms, and cash application.
• Experience with invoice processing, reconciliations, and collections.
• High attention to detail and accuracy in financial data entry.
• Strong organizational and time management skills.
• Proficiency in Excel or Google Sheets (VLOOKUP, pivot tables, or similar).

NICE TO HAVE

• Experience with ERP systems (NetSuite, SAP, or similar).
• Familiarity with three-way matching (PO, invoice, receipt) processes.
• Knowledge of multi-currency transactions and international payments.
• Experience in a high-volume AP/AR environment.
• Background in ecommerce or multi-entity financial operations.
• Associate's degree or certification in Accounting or Finance.

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