Celebright is a fast growing, Ottawa based company. We design permanent holiday lighting systems, which combine custom lighting controller hardware with industry leading cloud based control. We’re a tight knit group of nice people, with a focus on creating quality products and delivering an excellent customer experience.
About the Role
We are seeking a detail-oriented and proactive HR Generalist to support the day-to-day administration of our HR programs and processes. This role is ideal for someone who enjoys variety, thrives on organization, and wants to contribute to a growing, collaborative company. Working closely with the CEO and VP of People & Culture, you will help keep our HR operations running smoothly while contributing to employee engagement and culture initiatives.
Vacancy Type: New position
Responsibilities
- HR Administration & HRIS: Maintain and update employee records within the HRIS, ensuring data accuracy and compliance. Process employee changes (new hires, terminations, status changes, promotions) and generate basic HR reports as needed.
- Benefits Administration: Support enrolment, changes, and terminations for employee benefits programs. Act as a first point of contact for employee benefits questions and liaise with providers as needed.
- Payroll Coordination: Coordinate with payroll to ensure timely and accurate submission of relevant employee data, including new hires, terminations, leaves, and status changes.
- Performance Management: Support the administration of the performance review cycle, including scheduling, tracking completion, maintaining documentation, and assisting managers with process questions.
- Employee Relations: Serve as a first point of contact for routine employee questions and concerns, escalating more complex matters to the VP, People & Culture as appropriate. Maintain confidentiality and professionalism in all interactions.
- Recruitment Support: Assist with recruitment activities including posting roles, screening resumes, scheduling and supporting interviews, coordinating candidate communication, and assisting with offer letter preparation.
- Onboarding & Offboarding: Manage the onboarding process for new and seasonal staff, including preparing materials, scheduling orientation, setting up accounts/access, and coordinating with relevant departments. Manage offboarding processes including documentation, exit logistics, and system deactivation.
- Health & Safety Administration: Support administration of the health and safety program, including maintaining records, tracking required training/certifications, supporting incident reporting and documentation, and assisting with compliance requirements.
- Training & Development: Support employee training requests, identify and source appropriate external training resources, coordinate scheduling, and maintain tracking records of training completed and outstanding requirements.
- Policy & Documentation Management: Maintain HR policy documents and the employee handbook. Support circulation of policy updates and communications to staff. Prepare and manage employment contracts, letters, and other employee documentation as required.
- Internal Communications: Draft and distribute internal communications related to HR programs, policy updates, events, and announcements.
- Employee Engagement: Administer the quarterly employee pulse survey, including distribution, tracking response rates, and compiling results for review.
- Special Projects: Assist with special projects related to employee programs, culture initiatives, planning staff events and engagement activities.
- General HR Support: Provide general administrative support to the People & Culture function, including filing, scheduling, maintaining HR calendars, and other duties as assigned.
Qualifications
- Diploma or degree in Human Resources, Business Administration, or related field
- 2+ years of HR administration or generalist experience (experience in small to medium sized business environment considered an asset)
- Familiarity with HRIS systems and payroll coordination processes
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- High level of discretion and ability to handle confidential information
- Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new systems
- Knowledge of Ontario employment standards and health and safety regulations is an asset
- CHRP or working toward CHRP designation considered an asset
- High Level of emotional intelligence, and an ability to problem-solve interpersonal challenges as they arise within the team
Pay: $65,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Work Location: Hybrid remote in Kanata, ON K2L 1V8
