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Full-time
Posted 12h ago
~40 hrs/week
Responsibilities
The Administrative Assistant manages daily office operations including mail distribution, phone inquiries, and visitor reception. They are also responsible for financial tasks such as accounts payable, accounts receivable, payroll review, and maintaining accurate job files.
Requirements
Candidates must possess strong customer service skills and the ability to work under time constraints with high attention to detail. Proficiency in maintaining organized digital and physical filing systems is required to ensure compliance with company standards.
Full job description
This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.
Responsibilities
Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
Timely creation of new jobs in JD Edwards as required
Organizing and maintaining an up to date job file for Estimator/General Manager Review
Using JD Edwards and BCS to maintain vendor list
Ensure compliance with vendor requirements
Monthly Reconciliation of AP statements
Customer file maintenance; digital database and physical file system
Attend BELFOR sponsored operations and safety training courses as required
Requirements
Managing the front desk functions as they relate to phone calls, visitors and mail distribution
Accounts Payable: sorting, matching, and scanning invoices and check requests
Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
Comprehensive understanding of customer service, principles and practices
Work under time constraints to meet specific timelines
Attention to detail and keen sense of safeguarding other people's property and information
Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.
BELFOR Franchise Group stands at the forefront of the residential and commercial services franchising sphere. With a rich legacy spanning decades, we’ve been dedicated to empowering entrepreneurs through turnkey business solutions, comprehensive training, unparalleled support, and continuous coaching.
As the parent company of 14 robust service-based franchise opportunities, we excel at providing accessible franchise opportunities to motivated individuals eager to make a positive impact in their communities by offering essential services to homeowners and businesses.
Offices: 731 Fairfield Ct, Ann Arbor, Michigan 48108, US
BELFOR Franchise Group stands at the forefront of the residential and commercial services franchising sphere. With a rich legacy spanning decades, we’ve been dedicated to empowering entrepreneurs through turnkey business solutions, comprehensive training, unparalleled support, and continuous coaching.
As the parent company of 14 robust service-based franchise opportunities, we excel at providing accessible franchise opportunities to motivated individuals eager to make a positive impact in their communities by offering essential services to homeowners and businesses.
Offices: 731 Fairfield Ct, Ann Arbor, Michigan 48108, US