Rhinebeck, New York, United States · On-site
$74k–$82k/yr
Description Astor Services is seeking an experienced and detail-oriented Contracts and Grants Manager to oversee the financial administration of county, state and federal contracts and grants. This position is responsibl…
Skills: Contract Administration, Grant Management, Financial Reporting, Revenue Recognition, Budgeting
City of Beacon, New York, United States · On-site
$17/hr–$19/hr
Description Astor Services is hiring Preschool Teacher Assistants today! Enjoy working Monday through Friday from 8-3pm with summers off. Head Start is a federally funded preschool program delivering services to 3 and 4-…
Skills: Classroom Management, Play-Based Learning, Child Supervision, Educational Support, Teamwork
New York, New York, United States · On-site
Description Astor Services is hiring Preschool Teacher Assistants today! Enjoy working Monday through Friday from 8-3pm with summers off. Head Start is a federally funded preschool program delivering services to 3 and 4-…
Skills: Classroom Management, Play-based Learning, Child Supervision, Educational Support, Child Assessment
City of Poughkeepsie, New York, United States · On-site
Description Under the supervision of the AED, the Health & Nutrition Coordinator provides leadership, oversight, and consultation to ensure comprehensive health and nutrition services across Early Childhood Programs. The…
Skills: Health Coordination, Nutrition Oversight, Regulatory Compliance, Pediatric Care, Staff Supervision
City of Poughkeepsie, New York, United States · On-site
$28/hr–$33/hr
Description Be the clinician who transforms access to care in a rural Hudson Valley community. High impact, strong clinical support, and meaningful work! Astor Services, a leading provider of behavioral and mental health…
Skills: Clinical Interventions, Psychoeducation, Mental Health Diagnosis, DSM Proficiency, Mental Status Exam
New York, New York, United States · On-site
$37k–$41k/yr
Description Serves as receptionist for the program to receive phone calls, clients, and visitors. Will prepare intake packets for prospective clients, collect client co-pays, enter data into billing software program, sch…
Skills: Word Processing, Filing, Record Keeping, Data Entry, Scheduling
City of Kingston, New York, United States · Hybrid
$59k–$64k/yr
Description NEW GRADS, Ask us about our Pathway to Licensure program. We are here to support you in gaining your license! The Home-Based Crisis Intervention Program (HBCI) is an intensive, short-term family therapy progr…
Skills: Family Therapy, Crisis Intervention, Clinical Assessment, Treatment Planning, Dialectical Behavior Therapy (DBT)
New York, New York, United States · On-site
$43/hr–$50/hr
Description The Clinic Supervisor is responsible for the administrative functions of the clinic team. They will be responsible for completing intake assessments, scheduling treatment team meetings, weekly supervisions, a…
Skills: Administrative Management, Clinical Supervision, Intake Assessments, Case Assignment, Quality Assurance
New York, New York, United States · On-site
$62k–$74k/yr
Description NEW GRADS, Ask us about our Pathway to Licensure program. We are here to support you in gaining your license! Astor Services, a leading provider of behavioral and mental health services in the Hudson Valley a…
Skills: Bilingual English/Spanish, Clinical Interventions, Psychoeducation, Mental Health Diagnosis, DSM Proficiency
New York, New York, United States · On-site
$37/hr–$43/hr
Description The Assistant Clinic Supervisor is responsible for overseeing the administrative and clinical functions of the clinic team while serving as a key leader within the program. This role champions agency-wide ini…
Skills: Clinical Supervision, Administrative Oversight, Intake Assessments, Case Management, Evidence-Based Treatment
Town of Cairo, New York, United States · On-site
Description Astor Services is hiring Preschool Teacher Assistants Substitutes today! Head Start is a federally funded preschool program delivering services to 3 and 4-year old children and their families in core areas of…
Skills: Classroom Management, Play-Based Learning, Child Supervision, Educational Support, Teamwork
City of Poughkeepsie, New York, United States · On-site
Description Astor Services is hiring Infant and Toddler Teachers today! Enjoy working Monday through Friday from 7:30-3:00 in a fun and nurturing learning environment. Early Head Start is a federally funded program deliv…
Skills: Classroom management, Lesson planning, Child development assessment, Play-based learning, Creative Curriculum
Village of Ellenville, New York, United States · On-site
$55k–$62k/yr
Description This position is split between Liberty and Ellenville. Be the clinician who transforms access to care in a rural Hudson Valley community. High impact, strong clinical support, and meaningful work! Astor Servi…
Skills: Clinical Interventions, Psychoeducation, Mental Health Diagnosis, DSM Proficiency, Mental Status Exam
City of Kingston, New York, United States · On-site
$54k–$60k/yr
Description Be the clinician who transforms access to care in a rural Hudson Valley community. High impact, strong clinical support, and meaningful work! Astor Services, a leading provider of behavioral and mental health…
Skills: Clinical Interventions, Psychoeducation, Mental Health Diagnosis, DSM Proficiency, Mental Status Exam
New York, New York, United States · On-site
$27/hr–$40/hr
Description This is a per diem position. Join one of the largest providers of children's mental health services in NYC! Astor Services is expanding and we are actively searching for permit-eligible MSW's, LMSW, LMHC and …
Skills: Evidence-Based Treatment, Behavioral Health Stabilization, Case Management, Clinical Counseling, Spanish Bilingualism
New York, New York, United States · On-site
Description We are seeking an energetic and compassionate Behavioral Coach for our Bronx Day Treatment program. In this role, you will be responsible for modeling and supporting elementary and middle school students, age…
Skills: Behavioral Coaching, Crisis Intervention, Emotional Regulation, Social Skills Development, Classroom Observation
New York, New York, United States · On-site
$31/hr–$34/hr
Description Astor Services, a leading provider of behavioral and mental health services in the Hudson Valley and The Bronx, is dedicated to nurturing the emotional and mental well-being of children, adolescents, and fami…
Skills: Individual Therapy, Group Therapy, Family Therapy, Clinical Assessment, Treatment Planning
Village of Rhinebeck, New York, United States · On-site
Description If you're passionate about working with children and making a difference in their lives, we want to hear from you! The Astor Learning Center (ALC) is hiring Teacher Assistants to join our supportive and colla…
Skills: Classroom Management, Lesson Support, Student Documentation, Parent Communication, Special Education Support
Village of Wappingers Falls, New York, United States · On-site
$17/hr–$18/hr
Description Astor Services is hiring Preschool Teacher Assistants today! Head Start is a federally funded preschool program delivering services to 3 and 4-year old children and their families in core areas of early learn…
Skills: Classroom Management, Play-Based Learning, Child Supervision, Educational Support, Child Development
Village of Rhinebeck, New York, United States · On-site
Description We are looking for Substitute Teachers! If you're passionate about working with children and making a difference in their lives, we want to hear from you! The Astor Learning Center (ALC) is hiring Special Edu…
Skills: Classroom Management, Lesson Planning, Special Education, Student Progress Documentation, Parent Communication
Rhinebeck, New York, United States • On-site
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Oversee the financial administration, compliance, and billing for county, state, and federal contracts and grants. Maintain the contract management system and partner with leadership to optimize funding and ensure long-term financial stability.
Requires a Bachelor's degree in Accounting or Finance and at least 5 years of relevant experience, preferably in nonprofit or healthcare. Must possess strong analytical skills and advanced proficiency in Excel.
Description
Astor Services is seeking an experienced and detail-oriented Contracts and Grants Manager to oversee the financial administration of county, state and federal contracts and grants. This position is responsible for contract administration and compliance, billing and claims submission, revenue recognition, financial reporting, reimbursement optimization and maintaining the agency’s contract management system to ensure accurate reporting, maximize funding, and support organizational goals. Reporting to the Director of Accounting, the Contracts and Grants Manager serves as a key financial partner to program and finance leadership, ensuring compliance with funder requirements,
strengthening contract oversight, improving financial performance, and supporting the long-term financial stability of Astor’s programs.
· Maintain a centralized contract and grant management system, ensuring all contracts, amendments, budgets, and supporting documentation are current, accurate, and readily accessible.
· Administer county, state, and federal contracts and grants throughout the contract lifecycle, including implementation, renewals, amendments, and closeout.
· Prepare and submit claims and financial reports to funding agencies in accordance with contractual requirements.
· Monitor contract compliance, reporting deadlines, reimbursement requirements, and contract deliverables.
· Monitor contract budgets, expenditures, spend-down, and reimbursement opportunities to maximize revenue and identify financial risks.
· Prepare and post monthly journal entries to record government contract revenue and receivable.
· Ensure revenue is recognized in compliance with applicable accounting standards (e.g., accrual basis, grant/contract rules)
· Partner with program and Finance staff to validate revenue, resolve discrepancies, and support accurate financial reporting.
· Perform monthly reconciliations of general ledger accounts to expense claims, contract budgets, and supporting documentation.
· Investigate and resolve discrepancies between billed, earned, and received revenue.
· Analyze contract performance and provide recommendations to improve financial outcomes.
· Prepare monthly contract financial reports and variance analyses.
· Develop and maintain contract and grant dashboards, and other management reports to support leadership decision-making and monitor contract performance.
· Prepare annual contract budgets and budget modifications.
· Monitor accounts receivable related to government contracts and coordinate efforts as needed.
· Maintain organized documentation to support audits and funding reviews.
· Assist in preparation for Single Audit and other regulatory reporting.
· Review contracts prior to execution to identify financial reporting, billing, and compliance requirements.
· Ensure ongoing compliance with federal, state, county, and funder-specific regulations.
· Coordinate agency responses to funder monitoring visits, financial reviews, and audits.
· Develop and maintain documentation supporting regulatory compliance and audit readiness.
· Coordinate responses to funder monitoring visits and financial reviews.
· Identify opportunities to improve contract management, reporting, and internal processes.
· Perform other tasks and special projects as requested by the CFO, Director of Accounting, and Director of Budgets and Financial Reporting, contributing to process improvements and system efficiencies.
· 4 weeks paid vacation annually.
· 13 paid holidays.
· 4 personal days.
· 1 sick day per month, accruable to 150 days.
· Fully paid individual LTD and life insurance.
· Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.
· New longevity incentives.
· Opportunities to make a difference in the lives of children and families in need.
· Collaboration with a team of dedicated professionals in a supportive and dynamic environment.
· Room for growth and advancement within the organization.
Do you meet the qualifications above? Are you ready to take the next step in your career and join a mission-driven organization dedicated to improving the lives of children and families? We want to hear from you! Your credentials and compassion can bring about positive change for a child in need. Apply now to become a part of the Astor Services team.
Astor Services, a leading provider of behavioral and mental health services in the Hudson Valley and The Bronx, is dedicated to nurturing the emotional and mental well-being of children, adolescents, and families. With a history spanning over seven decades, we are committed to providing comprehensive care and support to help our clients thrive.
Want to know why our team loves working at Astor? Check out our website for our employee testimonials and discover their stories!
Astor Services does not discriminate against individuals on the basis of race, color, religion, national origin, sex, disability, genetic information, sexual orientation, or age in its programs, activities, or employment.
Requirements
· Bachelor’s degree in accounting, Finance, or related field.
· Minimum 5 years of relevant experience (nonprofit, healthcare, or government funding preferred).
· Strong analytical, organizational, and problem-solving skills.
· Excellent written and verbal communication skills.
· Ability to interpret contract language and government regulations.
· Ability to manage multiple competing priorities while meeting strict deadlines.
· Strong understanding of general ledger accounting and reconciliations
· Experience with billing, claims, or contract-based revenue.
· Advanced Excel skills (pivot tables, lookups, data analysis).
· Experience with government funding streams (e.g., Head Start, OMH, OCFS, SED).
· Knowledge of Uniform Guidance (2 CFR Part 200), grant accounting, and Single Audit requirements.
· Experience with financial systems (e.g., Microsoft Dynamics GP, Acumatica, Intacct).
· Current New York State Notary Public commission, or the ability to obtain a commission within six (6) months of hire (Astor will reimburse the cost of obtaining and maintaining the commission).
Offices: 79 FARR LN, Queensbury, New York 12804, us
View all jobs at ASTOR SERVICES FOR CHILD AND FAMILIESOffices: 79 FARR LN, Queensbury, New York 12804, us
View all jobs at ASTOR SERVICES FOR CHILD AND FAMILIES