North American Rail Solutions (NARS) is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include …
Skills: Administrative support, Clerical tasks, Communication skills, Microsoft Office Suite, Organizational skills
North American Rail Solutions (NARS) is seeking motivated individuals to join our team as Trackman I. This entry-level role supports the construction, maintenance, and repair of railroad track systems. It requires physic…
Field Project Coordinator Join Our Team as a Field Project Coordinator! Type: Full-Time We’re looking for a Project Coordinator to ensure projects are delivered safely, on schedule, and to the highest standards. If…
Skills: Project Management, Railway Construction, Microsoft Office, Microsoft Project, Primavera
POSITION: FIELD HEAVY DUTY MACHANIC LOCATION: Edmonton (Willing to travel throughout Western Canada) WHO WE ARE: At Road & Rail Equipment Technologies (a Universal Rail Systems Company) our work is getting and keeping Ca…
Skills: Heavy duty mechanics, Equipment maintenance, Safety regulations, Problem solving, Time management
American Track recognizes that earthwork is a vital part of almost all railroad construction projects. With our equipment and expertise, we offer a broad range of earthwork services and our backhoe operators are at the h…
Full-time Seasonal Location: This position requires travel throughout Western Canada from 5-21 days at a time depending on the shift. Reporting to the Foreman, the Labourer maintains and repairs railway tracks. Duties ca…
Skills: Railway maintenance, Track repair, Hand tool operation, Heavy lifting, Safety compliance
Are you an experienced Hi-Rail Boom Truck Operator with at least one season of operating a boom truck on the railroad? Do you prioritize safety, enjoy working outdoors, and love to travel? If so, we have the perfect oppo…
Purchasing Manager (Hybrid Role) MAIN PURPOSE OF THE ROLE: Universal Rail, a proud member of North American Rail Solutions, is looking for a Purchasing Manager to assist with the company’s supply chain and sourcing…
Financial Systems and Analytics Advisor Location: Edmonton, Alberta; Bolton, Ontario; Calgary, Alberta About Universal Rail Systems: Universal Rail Systems is Canada’s largest provider of rail maintenance and const…
Skills: SQL, Oracle, ERP Systems, Power BI, Prophix
North American Rail Solutions (NARS) is seeking an experienced Track Specialist with expert-level knowledge of FRA Track Safety Standards. The Track Specialist is a senior level inspector that monitors railroad track fun…
Skills: FRA Track Safety Standards, Railroad track inspection, Roadway Worker Protection, Heavy machinery operation, Construction management
North American Rail Solutions (NARS) is seeking motivated individuals to join our team as Trackman I. This entry-level role supports the construction, maintenance, and repair of railroad track systems. It requires physic…
Build your career with an innovative and sustainable railroad maintenance and construction team at American Track! Our company is rapidly growing, and we have plenty of opportunities available for accelerated advancement…
Skills: Railroad maintenance, Construction, Hydraulic tools, Air power tools, Safety compliance
Build your career with an innovative and sustainable railroad maintenance and construction team at American Track! Our company is rapidly growing, and we have plenty of opportunities available for accelerated advancement…
Lexington, North Carolina, United States · On-site
Entry level$670M raised
North American Rail Solutions (NARS) is seeking motivated individuals to join our team as Trackman I. This entry-level role supports the construction, maintenance, and repair of railroad track systems. It requires physic…
North American Rail Solutions (NARS) is looking for a Foreman I to lead daily track maintenance and construction. This role oversees field crews, ensures safety and quality standards are met, and coordinates with project…
Skills: Leadership, Track maintenance, Heavy equipment operation, Blueprint reading, FRA regulations
Join Our Team as a Boom Truck Driver Location: Atlantic Canada (New Brunswick, Nova Scotia, Eastern Quebec); must be willing to travel. Company: Universal Rail Solutions Inc. Employment: Full-Time, Seasonal Ready to Help…
Join Our Team as a Project Coordinator (Co-op Placement) Location: Oakville, ON (Active Projects Across the GTHA) Company: Universal Rail Services Inc. Employment: Co-op Placement (4, 8, or 12 Month Term) Ready to Launch…
Full-time Seasonal Location: Based out of BC this position requires travel throughout Western Canada from 5-21 days at a time depending on the shift. What is a Trackman? Trackmen are labourers with railroad track constru…
CAN RTH - Processing Industrial Maintenance Technician (Millwright)
Edmonton, Alberta, Canada · On-site
$45/hr–$47/hr
Mid level$670M raised
Industrial Maintenance Tech Are you someone who thrives on solving mechanical puzzles and jumping into action whenever needed? Join our dynamic team as an Industrial Maintenance Technician! This role is perfect for those…
North American Rail Solutions (NARS) is seeking an experienced Track Specialist with expert-level knowledge of FRA Track Safety Standards. The Track Specialist is a senior level inspector that monitors railroad track fun…
Skills: FRA Track Safety Standards, Roadway Worker Protection, Track Inspection, Hi-rail Truck Operation, Railroad Construction
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Full-time
high school
Posted 22h ago
~40 hrs/week
Responsibilities
The Administrative Assistant will perform diverse clerical and administrative tasks across accounting, HR, sales, and operations departments. Responsibilities include managing office facilities, coordinating vendor relationships, processing payroll data, and handling internal and external communications.
Requirements
Candidates must possess a High School Diploma or GED and at least 3 years of administrative experience. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Full job description
North American Rail Solutions (NARS) is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include Accounting, Human Resources, Sales, and Operations. The ideal candidate should have excellent communications skills, both written and verbal, and be able to handle multiple tasks efficiently, and maintain the highest level of confidentiality.
Major Responsibilities
Performs all administrative functions, including scheduling, reception, mail distribution, and office supplies procurement.
Welcomes and directs visitors and clients.
Ensures the office space is organized, clean, and well-maintained.
Coordinates with vendors for repairs and maintenance as needed.
Coordinates team events and activities to foster a positive work culture.
Serves as a point of contact for internal and external communication. Answer phone calls, respond to emails, and direct inquiries to the appropriate team members.
Maintains accurate records, documents, and files, ensuring compliance with company policies and legal requirements.
Manages relationships with vendors, service providers, and suppliers. Obtain quotes and negotiate contracts to secure cost-effective services.
Gathers and prepares payroll data based on current payroll policies and procedures, and reports to the corporate team on processing and verifying accuracy.
Assists in onboarding new employees, including setting up workstations and ensuring necessary equipment and supplies are available.
Perform essential accounting functions such as creating purchase orders, Account Payables (A/P), and equipment inventories for the assigned office.
Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
Manage accounts and perform bookkeeping.
Performs other duties as assigned.
Job Requirements
Education Required:
High School Diploma or GED
Work Experience Required:
3 + years of experience in an administrative role.
Skills & Knowledge Required:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Ability to multitask effectively.
Paylocity and/or CMiC experience, a plus.
Thank you for your interest in this position and for taking the time to apply. We appreciate your patience as we review all applications. While we will provide updates as soon as they are available, please note that we may not be able to respond to all applicants individually.
Turnkey provider of rail design engineering, maintenance, construction, and terminal operating services.
Industry
Construction
Company size
1,001-5,000 employees
Founded
1978
Headquarters
Fort Worth, Texas
LinkedIn followers
9,099
Total funding
$670M
American Track is America's largest and most trusted rail solutions provider of turnkey rail solutions, offering railroad design engineering, maintenance, construction, and terminal operating services.
At American Track, we pride ourselves on keeping up with the latest construction technology, and we adhere to each facility’s strict safety and security standards. Our team works closely with customers to ensure they always get superior results.
Financial stability, exceptional service/response times, superior quality, and a strong commitment to safety are must-haves for all rail construction, maintenance, and general service providers. American Track is committed to these baseline principles, while constantly seeking new ways to exceed client expectations and deliver exceptional results.
*Corporate Champion of the Wounded Warrior Project*
Offices: 3950 Fossil Creek Blvd, Suite 106, Fort Worth, Texas 76137, US · 2488 Golden Triangle Blvd, Fort Worth , Texas 76177 , US · 11721 C E King Pkwy, Houston, Texas 77044, US · 415 N Prairie Industrial Pkwy, Mulberry, Florida 33860, US · 3105 N Davis Hwy, Pensacola, Florida 32503, US
Turnkey provider of rail design engineering, maintenance, construction, and terminal operating services.
Industry
Construction
Company size
1,001-5,000 employees
Founded
1978
Headquarters
Fort Worth, Texas
LinkedIn followers
9,099
Total funding
$670M
American Track is America's largest and most trusted rail solutions provider of turnkey rail solutions, offering railroad design engineering, maintenance, construction, and terminal operating services.
At American Track, we pride ourselves on keeping up with the latest construction technology, and we adhere to each facility’s strict safety and security standards. Our team works closely with customers to ensure they always get superior results.
Financial stability, exceptional service/response times, superior quality, and a strong commitment to safety are must-haves for all rail construction, maintenance, and general service providers. American Track is committed to these baseline principles, while constantly seeking new ways to exceed client expectations and deliver exceptional results.
*Corporate Champion of the Wounded Warrior Project*
Offices: 3950 Fossil Creek Blvd, Suite 106, Fort Worth, Texas 76137, US · 2488 Golden Triangle Blvd, Fort Worth , Texas 76177 , US · 11721 C E King Pkwy, Houston, Texas 77044, US · 415 N Prairie Industrial Pkwy, Mulberry, Florida 33860, US · 3105 N Davis Hwy, Pensacola, Florida 32503, US