Leasing Administrative Assistant ACX is a vertically integrated private real estate investment firm with primary offices in Stamford, Connecticut and Denver, Colorado. The firm focuses on grocery-anchored and necessity r…
Skills: Lease Administration, Yardi, Adobe Creative Suite, Canva, Microsoft Office Suite
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$60k–$70k/yr
Full-time
bachelor degree
Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, AD&D Insurance, Short Term Disability Insurance
Posted 8d ago
~40 hrs/week
Responsibilities
The role is responsible for coordinating leasing administration, maintaining property marketing materials, and supporting tenant communications. It also involves providing general office administrative support and managing lease records within Yardi.
Requirements
Requires a Bachelor's degree or equivalent experience and at least 2 years of administrative experience, preferably in commercial real estate. Proficiency in Yardi, Adobe Creative Suite, and Microsoft Office is strongly preferred.
Full job description
Leasing Administrative Assistant
ACX is a vertically integrated private real estate investment firm with primary offices in Stamford, Connecticut and Denver, Colorado. The firm focuses on grocery-anchored and necessity retail shopping centers in the Top 25 MSAs across the United States. ACX’s growing nationwide portfolio includes 26 properties totaling approximately 4 million square feet, approaching $1 billion in assets under management. The firm is actively investing in value-add and core-plus transactions on behalf of its institutional investors.
Position Overview:
ACX is seeking to fill a Leasing Administrative Assistant role in our Denver, CO office. This position will be responsible for coordinating leasing administration, maintaining property marketing materials, supporting tenant communications, and providing general office administrative support. This position reports to the Director of Leasing.
Essential Functions:
Lease Administration
Enter new leases, amendments, renewals, and extensions into Yardi
Maintain accurate tenant contact information and lease records
Establish, organize, maintain, and archive electronic and physical lease files
Prepare, assemble, distribute, and track lease documents, notices, commission agreements, and related correspondence.
Track leasing activity, tenant sales reporting, property information, and market availability across the portfolio
Send property-wide communications through Commercial Café and assist tenants with account setup and ongoing support
Assist the Accounting team with invoice processing and annual budget preparation
Monitor lease commission payments and assist with commission tracking
Marketing Support
Create and maintain Leasing marketing materials such as property brochures, leasing flyers, site maps conference materials, etc.
Coordinate property photography and leasing signage updates as needed
Assist with the planning, coordination, and logistical support for industry conferences, trade shows, and other marketing initiatives
Assist with updates to the company website and other digital marketing materials
Office Support
Serve as the primary point of contact for incoming calls to the Denver office, directing callers to the appropriate team members
Coordinate the preparation and shipment of lease documents, notices, marketing materials, and other business correspondence via mail, courier, and overnight delivery
Process and distribute incoming mail and packages for the Denver office
Coordinate meetings, conference calls, and travel arrangements as needed
Assist in maintaining an organized, professional office environment
Other duties and special projects as assigned.
Qualifications:
Bachelor’s degree or equivalent practical experience
Minimum of 2 years of administrative experience, preferably within a commercial real estate leasing, property management, or marketing environment
Excellent written, verbal, and interpersonal communication skills
Strong organizational skills with exceptional attention to detail
Ability to prioritize multiple assignments, meet deadlines, and work independently in a fast-paced environment
Professional demeanor with strong customer service skills
Experience with Yardi, Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat) and/or Canva strongly preferred
Experience creating marketing collateral, presentations, and graphic materials
Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
Familiarity with Commercial Café, CoStar, LoopNet, or similar commercial real estate platforms is a plus.
Compensation and Benefits
Annual Salary Range: $60,000-70,000
Annual performance bonus
Benefits: Medical, Dental, Vision insurance; Life, AD&D, Short Term Disability and Long Term Disability insurance; 401(k); Paid Time Off; Paid Parental Leave, Fertility Reimbursement Program
AmCap is a private equity real estate firm that invests in grocery-anchored retail properties nationwide, managing over $1 billion of assets on behalf of leading institutional investors. AmCap is headquartered in Stamford, CT and operates a regional office in Denver, CO.
Our niche specialty in grocery-anchored retail real estate has allowed us to capitalize on core, core-plus, and value-add shopping centers across 24 states. Our expertise and industry experience boasts superior returns and efficient closings.
We strive to protect and enhance the value of our assets for our investors and tenants. On behalf of our investors, we meet this goal by adding value to our centers over time with an industry proven selection criteria and superior asset management. On behalf of our tenants, we meet this goal by catering to the dynamic needs of our national, regional, and local stores and developing mutually beneficial synergy within our shopping centers.
Driven by our track record of success, we plan to continue growing our investor base and expanding our operations to meet the increasing demands of the industry.
Find us at www.amcap.com to read more about our firm, investment portfolio, and properties.
Offices: 333 Ludlow St, South Tower, 8th Floor, Stamford, Connecticut 06902, US · 1539 Platte St, Suite 207, Denver, Colorado 80202, US
AmCap is a private equity real estate firm that invests in grocery-anchored retail properties nationwide, managing over $1 billion of assets on behalf of leading institutional investors. AmCap is headquartered in Stamford, CT and operates a regional office in Denver, CO.
Our niche specialty in grocery-anchored retail real estate has allowed us to capitalize on core, core-plus, and value-add shopping centers across 24 states. Our expertise and industry experience boasts superior returns and efficient closings.
We strive to protect and enhance the value of our assets for our investors and tenants. On behalf of our investors, we meet this goal by adding value to our centers over time with an industry proven selection criteria and superior asset management. On behalf of our tenants, we meet this goal by catering to the dynamic needs of our national, regional, and local stores and developing mutually beneficial synergy within our shopping centers.
Driven by our track record of success, we plan to continue growing our investor base and expanding our operations to meet the increasing demands of the industry.
Find us at www.amcap.com to read more about our firm, investment portfolio, and properties.
Offices: 333 Ludlow St, South Tower, 8th Floor, Stamford, Connecticut 06902, US · 1539 Platte St, Suite 207, Denver, Colorado 80202, US