Property and Business Coordinator

Department: Property Services

Employment Type: Permanent - Full Time

Location: Downtown Boston - Tremont Street

Compensation: $52,088 / year

Description

Key Responsibilities

• Provide general office support, including phone coverage, correspondence, scheduling, filing, and document preparation
• Organize and maintain Property Services work orders within internal systems
• Route work orders to appropriate staff/vendors and track progress through completion
• Respond to requests from internal departments and field locations for repairs and services
• Maintain site profiles, including leases, agreements, licenses, and repair histories
• Support departmental coordination and special projects as needed

• Manage and track purchase orders (POs), including creation, updates, and closeout
• Coordinate vendor invoicing, ensuring accuracy, proper coding, and timely submission
• Oversee utility accounts and payments, including tracking usage, resolving discrepancies, and ensuring timely payment
• Assist with check disbursements and payment processing in accordance with organizational procedures
• Maintain records related to property operations, including service contracts and vendor agreements
• Support budget tracking by monitoring expenses and providing reports as needed
• Coordinate with Finance to ensure proper documentation and compliance with internal controls

• Assist with vendor coordination, including service requests, scheduling, and follow-up
• Maintain records of contracts, service agreements, and vendor documentation
• Support procurement processes in alignment with organizational policies

Skills, Knowledge and Expertise

• A minimum of a high school diploma or equivalent
• Three to five years of relevant administrative and/or business operations experience. Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Experience in property management, facilities, or related field preferred.
• Strong working knowledge of office systems and business operations
• Experience with property management and/or financial systems (e.g., Yardi Voyager
• preferred)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Ability to handle sensitive information with discretion
• Flexibility, initiative, and ability to work in a team required.
• Ability to deal sensitively and effectively with individuals of diverse economic and cultural backgrounds.

Why Work Here

• Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change.
• Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration.
• Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies.
• Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans.
• A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable.
• Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.