Editorial Administrator - Journals

Job Title

• Title: Journal’s Editorial Administrator
  • Department: Journal’s Editorial (Academic Division)
  • Location: Sector - 62, Noida

About the Role

Introduction – the ‘why’

This is a great opportunity to join the Journals Editorial team within the Academic division, supporting a global publishing portfolio. The role offers exposure to a wide range of editorial operations, systems, and processes that are critical to ensuring the smooth running of journal publishing.

It is an ideal move for someone looking to build a career in academic publishing or editorial operations, with opportunities to work across multiple teams and functions, gaining experience in data management, indexing, editorial workflows, and stakeholder coordination.

The position is interesting due to its mix of operational, administrative, and project-based work, along with the opportunity to collaborate with global teams and contribute to important initiatives such as Impact Factor releases, corrections management, and system improvements.

Opportunity – the ‘what’

Day-to-day responsibilities

You will provide administrative and operational support across the journals editorial function, including:

• Supporting the effective management of the journals portfolio, including maintaining journal homepages, editorial board information, and adding new content or features
• Managing and maintaining gratis subscriptions, including processing related requests
• Completing indexing applications and supporting annual activities such as journal Impact Factor releases
• Requesting archive quotes to support bids and acquisitions
• Tracking and processing editorial payments, ensuring schedules are accurate and up to date
• Providing support to the Publishing Assistant team and covering the Editorial Central Inbox as required
• Maintaining journals contracts repository and ensuring best practice in data management
• Supporting coordination of internal briefings and external meetings
• Preparing first drafts of publishing and data reports
• Logging and following up on IT (GTSD) support tickets
• Working across systems such as JUPITER, S4 HANA, Tableau, Paperstack, and Oxford People to ensure accurate and timely data processing and record-keeping
• Managing system access for new starters and troubleshooting access issues
• Supporting post-publication corrections, including triaging correction queues and liaising with suppliers to provide confirmed correction text
• Supporting journal indexing efforts and working with data teams to resolve coverage gaps
• Participating in project work across the Journals Editorial team as required

Impact of the role

This role is essential to ensuring the efficient operation of journal publishing processes globally. It supports accurate data management, seamless editorial workflows, and timely delivery of key outputs such as indexing, payments, and corrections. The role also contributes to cross-functional collaboration and continuous improvement in systems and processes.

About You

Essential Criteria

• Good organizational skills with the ability to work independently
• Ability to quickly learn new systems, tasks, and processes
• Strong team player with collaborative mindset
• Self-discipline with the ability to manage multiple priorities under time pressure
• Strong attention to detail and numeracy skills
• Excellent written and spoken English
• Experience using Microsoft Office tools

Desirable Criteria

(Not explicitly specified in the JD)

Queries

• Please contact [email protected] with any queries relating to this role.

Salary

• Dependent on skills and experience

Please apply on Careers.oup.com.