Bilbao, Autonomous Community of the Basque Country, Spain · Hybrid
Location Seville, Spain; Madrid, Spain; Bilbao, Spain Mission Supervise and coordinate the expediting and document control team activities, ensuring execution is aligned with project objectives, proactively identifying a…
Skills: Expediting Management, Document Control, Supplier Management, Aconex, Project Coordination
Bilbao, Autonomous Community of the Basque Country, Spain · On-site
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Bilbao, Autonomous Community of the Basque Country, Spain · On-site
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Bilbao, Autonomous Community of the Basque Country, Spain • Hybrid
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Supervise and coordinate the expediting and document control teams to ensure timely deliveries and documentation aligned with project objectives. Manage supplier kick-off meetings, monitor contractual milestones, and oversee document management platforms like Aconex.
Requires a university degree and 4-5 years of experience in a similar role, specifically within renewable energy projects. Must have advanced English proficiency and experience with document management systems.
Seville, Spain; Madrid, Spain; Bilbao, Spain
Supervise and coordinate the expediting and document control team activities, ensuring execution is aligned with project objectives, proactively identifying and mitigating critical deviations, and fostering cross-functional collaboration to achieve timely deliveries and documentation in accordance with contractual requirements.
a. Lead the organization and execution of supplier Kick-Off Meetings.
b. Monitor contractual milestones, ensuring the team effectively follows up on manufacturing progress, planning, quality, and deliveries.
c. Coordinate the early identification of deviations and ensure timely communication of schedule risks to Project Teams.
d. Identify and communicate contractual delays through delay notifications and coordination of recovery plans.
e. Issue and follow up on delay notifications and recovery plans, ensuring their implementation and effectiveness.
f. Ensure coordination between expediting, logistics, and finance teams to support proper delivery management and invoicing processes.
g. Review and approve periodic expediting reports (expediting status, deliveries, cash flow), providing strategic insight to project stakeholders.
a. Ensure that Document Controllers properly configure document management platforms (e.g., Aconex) according to project requirements.
b. Validate document deliverable structures and coding in accordance with established procedures.
c. Supervise document version control, access permissions, and workflow management, including transmittal issuance and document distribution to key stakeholders.
d. Ensure periodic monitoring of document status, supporting the resolution of critical bottlenecks and delays.
e. Promote continuous improvement of document control processes and provide training and support to new team members or project participants when required.
• University Degree.
• 4–5 years of previous experience in a similar role.
• Advanced English level (B2–C1).
• Experience working with document management systems, preferably Aconex.
• Previous experience in similar functions within renewable energy projects.
• Strong organizational skills, attention to detail, and ability to manage multiple stakeholders in a project environment.
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At Zelestra, we are on a mission to change the world by making decarbonization a reality for our partners. As a client-focused, multi-technology, global renewable energy company, we work tirelessly to do things right, to push ourselves and our clients further, and to get the results that matter. With a key emphasis on innovation and collaboration, Zelestra is committed to helping customers, communities, and stakeholders through tailored solutions, local employment, and strong sustainability. With more than two decades of experience, focused in key growth markets in the U.S. and Europe, Zelestra is a trusted partner with proven capabilities in providing efficient and competitive carbon-free solutions. Managing a global portfolio of more than 27.1 GW of carbon-free projects, 4.2 GW is contracted with customers and in operations, construction, or pre-construction stage. Zelestra is a vertically integrated company specializing in the development, commercialization, construction and operation of large-scale renewable energy projects. The company is backed by EQT, one of the world's largest funds, with €269 billion in total assets under management.
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There are currently 27 open energy positions in Bilbao, Spain listed on Clera. New openings are added daily as companies post roles.
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