Group Project Information Manager

The Company

Echelon Data Centres was established in 2017 by the main principal of Aldgate Developments, a leading commercial property developer and owner of major commercial office buildings in Central London and Dublin. The objective was developing, operating, and owning a network of large-scale, responsibly designed, sustainably powered data centre campuses across the world to meet the rapidly expanding global demand for hyperscale data processing and storage solutions.

Echelon currently has seven data centre facilities either operational or in development across Ireland, the United Kingdom, and Spain with a combined capacity of approximately 1.25GW. The recent acquisition of a prime 37-acre site in Italy, marks the next step of Echelon’s expansion into Continental Europe.

We are now seeking to strengthen and grow our function in our Dublin office by recruiting an experienced Group Project Information Manager. This is a team lead opportunity for a document control subject matter expert who can set consistent standards, lead the project information management team, and strengthen information governance across our portfolio of mission-critical developments.

The Role

The Group Project Information Manager is responsible for leading the project information management and document control function across the Group’s portfolio of mission-critical developments, including data centres, energy centres, substations, and associated infrastructure.

The role provides functional leadership to project information management and document control personnel, establishes Group-wide standards, and assures consistent implementation across projects. As the subject matter expert for document control, the Group Project Information Manager works closely and collaboratively with Echelon’s BIM Lead to ensure that information management requirements, processes, systems, and deliverables operate effectively across all phases of the project lifecycle. The role ensures that information is systematically created, reviewed, approved, controlled, distributed, stored, retained, and handed over in line with contractual, regulatory, and organisational requirements.

Responsibilities

Digital Delivery Strategy

• Work closely and collaboratively with Echelon’s BIM Lead to define and deliver a coordinated digital delivery and information management strategy across all phases of the project lifecycle.

• Champion digital transformation, standardisation, automation, lessons learned, and continuous improvement across the information management function.

• Ensure information management requirements align with BIM processes, project delivery needs, operational requirements, and the wider digital delivery strategy.

• Lead the adoption, configuration, governance, and ongoing management of new Common Data Environments and digital applications across the project portfolio.

• Oversee the administration and consistent use of platforms including Procore, Autodesk Forma, SharePoint, EDMS, and Aconex.

• Define implementation requirements, workflows, permissions, controls, user guidance, and adoption measures for new information management systems and applications.

• Act as the Group subject matter expert for document control, providing authoritative guidance on document lifecycles, metadata, naming conventions, numbering, revision control, review, approval, issue, distribution, and superseded information.

• Define, implement, maintain, and continuously improve Group-wide information management and document control policies, procedures, templates, workflows, and minimum requirements.

• Provide assurance that project information complies with contractual requirements, regulatory obligations, company policies, and applicable ISO-based management systems.

• Plan and conduct risk-based audits and health checks, record non-conformances, and oversee corrective actions through to closure.

• Develop, maintain, and control portfolio-level information management documentation, including standards, procedures, templates, guidance, responsibility matrices, workflows, and assurance tools.

• Develop and report portfolio-level metrics covering information status, workflow performance, compliance, audit findings, outstanding deliverables, and handover readiness.

• Capture and incorporate lessons learned and project feedback into portfolio documentation and standard ways of working.

• Provide functional input to project mobilisation, information requirements, execution plans, delivery strategies, and project close-out arrangements.

• Govern project information throughout the full lifecycle, from development and design through construction, commissioning, completion, and operational handover.

• Define and assure handover requirements, including as-built information, O&M manuals, commissioning records, asset data, training records, warranties, and final archives.

• Identify information management risks, capacity constraints, process gaps, and recurring issues, escalating material concerns and recommending practical solutions.

• Ensure project teams, consultants, contractors, vendors, and supply chain partners receive timely access to current, approved, accurate, and appropriately controlled information.

• Provide information management input to consultant and contractor appointments, scopes of service, tender requirements, onboarding, and mobilisation plans.

• Work with Project Management, Design, BIM, Project Controls, Commercial, Risk, Change, Quality, IT, Commissioning, and Operations teams to maintain aligned information structures and deliverables.

• Engage with vendors and consultants to monitor performance, resolve information management issues, and drive compliance with Echelon requirements.

• Lead, support, and coordinate the project information management and document control team, setting priorities, allocating work, and maintaining consistent service standards across projects.

• Establish clear roles, responsibilities, competency expectations, and ways of working for project information management and document control resources.

• Coach, mentor, and develop team members through regular guidance, knowledge sharing, training, and performance support.

• Develop and deliver training and guidance for employees, consultants, contractors, and supply chain partners on document control procedures, systems, and best practice.

New CDE and Digital Applications Adoption & Management

Information Management & Project Governance

Develop and Maintain Portfolio-Level Documentation

Project & Portfolio Support

Stakeholder, Vendor & Consultant Management

Leadership, Training & Capability Building

Accordingly, the successful candidate will demonstrate the following skills and competencies:

Essential

• Proven experience leading an information management or document control function, team, or multi-project service within complex construction, engineering, infrastructure, or mission-critical environments.

• Demonstrable subject matter expertise in document control, including document lifecycles, metadata, naming and numbering, revision control, review and approval workflows, transmittals, distribution, status control, archiving, and handover.

• Experience managing, mentoring, and developing information management or document control personnel, with the ability to set priorities and coordinate resources across competing project demands.

• Strong working knowledge of information governance, records management, quality assurance, audit, compliance, and controlled information exchange.

• Proficiency in Common Data Environments and document management systems such as Procore, Autodesk Forma, SharePoint, EDMS, and Aconex.

• Experience developing and implementing procedures, standards, templates, workflows, reporting, and assurance processes across multiple projects.

• Excellent leadership, stakeholder management, communication, and influencing skills, with the confidence to challenge non-compliance and drive consistent behaviours.

• High level of attention to detail, accuracy, integrity, confidentiality, and commitment to quality.

• Strong organisational and analytical skills, with the ability to manage priorities, identify information risks, and provide clear, practical direction in a fast-paced environment.

Desirable

• Experience in data centre, energy, construction, engineering, infrastructure, or oil and gas environments.

• Familiarity with ISO 19650, or comparable information, quality, and records management standards.

• Experience establishing or improving a Group-wide or portfolio-level information management operating model.

• Experience supporting digital transformation, systems implementation, platform integration, automation, or electronic document management initiatives.

• Experience working across large-scale, multi-project, multi-contractor, and geographically dispersed portfolios.

• Knowledge of project delivery and handover requirements, including as-built records, O&M documentation, commissioning records, asset information, and operational readiness.

• Ability to use data and reporting to monitor service performance, compliance, workflow efficiency, and handover readiness.

• Commercial awareness and experience contributing to consultant or contractor scopes, appointments, tender requirements, and mobilisation plans.

• A proactive, collaborative, and customer-focused approach, with the resilience and judgement to lead change and resolve complex information management issues.

Echelon-DC is an inclusive organisation, and we actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. If you require reasonable accommodations to participate in the employee selection process, please contact People and Culture Team ([email protected]) directly.