Officer - Document Control

Document Control Officer

Position Description

Kibali Gold Mine is seeking to recruit a Document Control Officer to support the ARK Project mine expansion feasibility study.

The Document Control Officer will manage, track, and maintain all project documentation for the ARK mine expansion feasibility study, ensuring accurate version control, timely distribution, secure recordkeeping, and effective document flow between the project team, engineering disciplines, consultants, and other key stakeholders.

Duties & Responsibilities 

• Establish and maintain a structured document control system for all feasibility study documentation, including technical reports, drawings, registers, correspondence, approvals, and study deliverables.

• Manage document numbering, revision control, version history, distribution, filing, and archiving in line with project and company requirements.

• Coordinate the receipt, review, issue, and tracking of documents from internal teams, engineering consultants, contractors, and other project stakeholders.

• Maintain accurate document registers and ensure documentation is complete, current, controlled, and readily retrievable.

• Monitor document workflows to support timely review, comment resolution, approval, and issue of feasibility study deliverables.

• Liaise with project managers, study leads, discipline engineers, and external consultants to ensure timely submission and approval of documentation.

• Ensure document control practices support data integrity, confidentiality, audit readiness, and compliance with internal standards, procedures, and external requirements.

• Prepare regular documentation status reports, highlighting outstanding submissions, overdue reviews, approval bottlenecks, and readiness of key study deliverables.

• Administer and maintain project document management systems, including SharePoint, Aconex, or equivalent EDMS platforms, in accordance with project protocols.

Qualification Requirements

• Bachelor’s degree or Diploma in Information Management, Records & Archives Management, Library and Information Systems, Engineering Administration, or a related field.

Experience and Skills Requirements

• Minimum 2 years’ experience in document control, preferably within mining, engineering, construction, studies, or project environments.

• Exposure to feasibility studies, project studies, engineering documentation, or technical project deliverables will be advantageous.

• Proficiency in Microsoft Excel, Microsoft Office, and document management systems.

• Experience using document control systems such as Aconex, SharePoint, or similar EDMS platforms.

• Knowledge of ISO standards, records management principles, and document control best practices in project environments.

• High attention to detail with strong planning, organizational, coordination, and follow-up skills.

• Strong written and verbal communication skills, with the ability to engage effectively with internal and external stakeholders.

What We Can Offer You

• A comprehensive compensation package, including bonuses and site-specific benefits.

• The opportunity to contribute to a significant mine expansion feasibility study and support the delivery of high-quality project documentation.

• Work in a dynamic, collaborative, progressive and high-performing team.

• Ongoing opportunities to grow and learn alongside industry colleagues.

• Access to a variety of career opportunities across the organization.

We are committed to a safe work environment, sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.

Thank you for your application, however, only those selected for an interview will be contacted.