Administrator - Project

Project Administrator

Position Description

Kibali Gold Mine is seeking to recruit a Project Administrator to support the ARK Project mine expansion feasibility study.

The Project Administrator will provide administrative, document control, and invoice coordination support to the project team, while ensuring accurate records, efficient communication and timely support to internal and external stakeholders.

Duties & Responsibilities 

• Coordinate travel, accommodation, visas, transfers and logistics for the project team, visitors, workshops and meetings.

• Maintain project contracts and documentation for consultants, contractors and vendors.

• Coordinate data management and information transfer, including filing systems, document registers, version control, action item lists and SharePoint folders.

• Control and manage project and engineering documentation in line with project and procedural requirements, including procedures, specifications, reports and drawings through to final sign-off.

• Distribute documents, reports, drawings and project communications to relevant stakeholders as required.

• Interface with finance, procurement and accounts payable teams to support invoice preparation, purchase order setup, payment follow-up and compliance with invoicing requirements.

• Assist with expediting critical path items and tracking delivery of goods and services to site.

• Assist with loading purchase requisitions on SAP and maintaining supporting procurement records.

• Support the daily management of the project office, including office supplies, administration and general coordination.

• Assist the Project Manager with meeting minutes, project reports, presentations, diary coordination, meetings, workshops and other administrative or secretarial tasks as required.

Qualification Requirements

• High School Certificate.

• Diploma in Business Administration, Project Administration or a related field will be advantageous.

Experience and Skills Requirements

• At least 3 years’ experience in project administration, project secretarial support or document control, preferably within a mining, engineering, construction or EPCM environment.

• Basic understanding of project management and document control principles.

• Fully conversant with MS Office Suite, SharePoint and electronic filing or document management systems.

• SAP experience, particularly purchase requisitions and supporting procurement administration, will be advantageous.

• Excellent written and verbal communication skills, with the ability to engage effectively with internal teams, consultants, contractors and vendors.

• Strong attention to detail, planning and coordination skills, with the ability to prioritise tasks and maintain confidentiality in a busy project environment.

What We Can Offer You

• A comprehensive compensation package, including bonuses and site-specific benefits.

• The opportunity to make a meaningful and lasting impact.

• Work in a dynamic, collaborative, progressive and high-performing team.

• Ongoing opportunities to grow and learn alongside industry colleagues.

• Access to a variety of career opportunities across the organization.

We are committed to a safe work environment, sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.

Thank you for your application, however, only those selected for an interview will be contacted.