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Develop and maintain university class timetables and manage room bookings in collaboration with academic colleges and TAFE. Provide space planning analysis, conduct physical audits of teaching spaces, and support the Timetable Helpdesk.
Requires familiarity with Student Services & Administration systems such as Student One and Allocate Plus, along with an understanding of academic program structures. Candidates must possess strong organizational skills and a valid Working with Children Check.
The Central Timetable Unit is looking for a staff member to assist with operations. We are looking for a creative problem solver with strong critical thinking skills, exceptional communication and organizational skills, and a proven ability to deal with complex issues and information with sensitivity and confidentiality. A commitment to impartiality and attention to detail are also essential
About VU:
At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference.
About the Team:
The Central Timetable Unit is responsible for the creation and maintenance of all teaching timetables across the university in partnership with the Colleges and TAFE. The team also manages the booking of teaching spaces for ad-hoc activities and supports the University's Space Planning area in coordinating the impact of building works and room utilisation reporting.
About the Role:
As a Timetable Officer, you will play a key role in developing and maintaining the University’s class timetables and managing room bookings. Working closely with academic colleges, TAFE, and other stakeholders, you’ll help deliver effective scheduling solutions that maximise space usage and support positive learning environments.
You will also contribute to space planning analysis, resolve timetable-related issues, and provide support via the University’s Timetable Helpdesk.
Position Key Duties
Position Details
For a detailed overview of the role’s duties and responsibilities, please refer to the Timetable Officer Position Description:
https://webresources.vu.edu.au/hr/employment/pdf/2026/494_18151.pdf
About You:
You will be a solutions-focused professional with a strong ability to manage competing priorities and communicate effectively with a range of stakeholders. You enjoy working in a data-rich environment and thrive on applying systems knowledge to solve complex scheduling challenges.
To be successful in this role, you will have:
Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.
Who to Contact?
For further information relating to the position, please contact:
Name: Mifra Fakhri
Position Title: Scheduling Services Coordinator
Email: [email protected]
How to Apply
To submit your application please click on the Apply button.
Applications must be submitted as a single document comprising:
Applications will close Friday 10 July 2026 at 11.59pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.
Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia.
Why Join VU:
VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage
Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at [email protected] or (03) 9919 5999.
Create your success story at VU Online, via our award-winning, 100% online postgraduate courses.
Ranked in the top 2% of universities worldwide, VU is revolutionising education in Australia with our new way to do uni. VU Online courses enable you to study whenever and wherever you wish, focused on just one unit at a time with our revolutionary 'block' model approach. At Victoria University Online, we take a personalised - one to one - approach to online learning, making studying with us both highly interactive and supportive. We pride ourselves on the award-winning level of support we provide our students through phone, email and chat - 7 days a week, in the evenings and on weekends. From day one, you'll have the support of your designated Student Success Advisor, as well as other faculty members and, of course, your classmates and the wider VU student community, all of whom you'll be able to connect with seamlessly. Plus incredibly responsive academic support seven days a week from Facilitators who are experts in each unit and contactable by phone and email. Put your next qualification and career leap within reach. Choose VU Online.
Offices: Ballarat Rd, Footscray, Victoria 3011, AU · 295 Queen St, Melbourne, Victoria 3000, AU
View all jobs at Victoria University OnlineCreate your success story at VU Online, via our award-winning, 100% online postgraduate courses.
Ranked in the top 2% of universities worldwide, VU is revolutionising education in Australia with our new way to do uni. VU Online courses enable you to study whenever and wherever you wish, focused on just one unit at a time with our revolutionary 'block' model approach. At Victoria University Online, we take a personalised - one to one - approach to online learning, making studying with us both highly interactive and supportive. We pride ourselves on the award-winning level of support we provide our students through phone, email and chat - 7 days a week, in the evenings and on weekends. From day one, you'll have the support of your designated Student Success Advisor, as well as other faculty members and, of course, your classmates and the wider VU student community, all of whom you'll be able to connect with seamlessly. Plus incredibly responsive academic support seven days a week from Facilitators who are experts in each unit and contactable by phone and email. Put your next qualification and career leap within reach. Choose VU Online.
Offices: Ballarat Rd, Footscray, Victoria 3011, AU · 295 Queen St, Melbourne, Victoria 3000, AU
View all jobs at Victoria University Online