Orinda, California, United States · Remote Solely
Timeline: Hours will fluctuate throughout 2026, especially busy in April, May, September and October Reports to: Director of Creative Operations About TeamCivX TeamCivX is California’s leader in election strategy and com…
Skills: Design Coordination, Creative Operations, Project Setup, Design Feedback, Proofreading
Orinda, California, United States • Remote Solely
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Support design projects by setting up project files and reviewing work for content and design accuracy. Provide actionable feedback to designers and coordinate workflow between creative teams and Client Services Managers.
Requires 2+ years of experience in design coordination or creative operations with a strong eye for design and detail. Must be proficient in project tracking tools and familiar with Adobe design file types.
Timeline: Hours will fluctuate throughout 2026, especially busy in April, May, September and October
Reports to: Director of Creative Operations
About TeamCivX
TeamCivX is California’s leader in election strategy and communications for public agencies.
We are a fully remote company, with partners and staff throughout California. Applicants must reside in California.
Overview
We are seeking detail-oriented Design Coordinators to support design projects in short, focused intervals. This role is not responsible for managing projects end-to-end; instead, you will step in during key stages to set up project files, review work for content and design accuracy, and provide actionable design feedback based on the creative brief and oversee edits/changes as directed.
You will collaborate closely with Designers and Client Services Managers (CSMs) to keep creative moving through the workflow. This role requires strong organization, excellent communication, a good design eye, and confidence in giving constructive feedback, not just moving files from point A to point B.
Key Responsibilities
Project Setup and Intake:
Review creative briefs, gather required assets, and set up organized project folders for designers.
Design and Content Feedback:
Review in-progress design files to ensure they reflect the brief and required specifications.
Provide clear design direction and feedback to designers. No layout or production work required.
Asset and File Accuracy Checks:
Proofread copy, check versioning, verify naming conventions, and ensure all required elements are included.
Tracking and Documentation:
Input projects into Airtable, update status fields, and ensure records stay accurate.
Notify the Client Services Manager when a deliverable is ready for next steps.
Important:
This role supports specific moments in the workflow. It does not own the full lifecycle or lead communication with clients.
Qualifications
• 2+ years in design coordination or creative operations preferred
• Ability to evaluate design files and provide constructive, objective feedback
• Familiarity with design terminology, file types (AI, INDD, PDF), and basic print/digital specs
• Excellent organizational skills and ability to jump between multiple projects
• Strong proofreading skills and meticulous attention to detail
• Clear communicator, comfortable nudging designers or CSMs when something is missing or delayed
Preferred Tools
• Airtable or similar project tracking platform
• Google Drive (shared folder structures and versioning)
• Adobe Acrobat (markup and commenting)
• Zoom
• Basic familiarity with Adobe design tools (Illustrator and InDesign), no hands-on design work required
Ideal Profile
You love structure, design details, and moving creative work forward. You are not designing, but you know how to provide thorough feedback and help designers hit the mark quickly.
Democracy is a team sport. Let us team up with you to bring civics back to your community’s discussion of funding needs.
We get better outcomes when we work together. Let us team up with you to bring good old-fashioned civics back to your community’s discussion of funding needs.
Offices: Orinda, California , US
View all jobs at TeamCivXDemocracy is a team sport. Let us team up with you to bring civics back to your community’s discussion of funding needs.
We get better outcomes when we work together. Let us team up with you to bring good old-fashioned civics back to your community’s discussion of funding needs.
Offices: Orinda, California , US
View all jobs at TeamCivX