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Jobs at Synergy Prototype Stamping, LLC (Now Hiring) — 2 open

Synergy Prototype Stamping, LLC logoSynergy Prototype Stamping, LLC

Executive Assistant

Clinton Township, Michigan, United States · On-site

$25/hr–$35/hr

Mid level$5K raised

Benefits: Sales Commissions Available Paid Lunch Hour Bonus based on performance Training & development Company Description Synergy Molding Technologies, LLC (SMT) is a growing, early-stage company operating in a fast-mo…

Skills: Calendar management, QuickBooks, CRM management, Administrative support, Operations coordination

Synergy Prototype Stamping, LLC logoSynergy Prototype Stamping, LLC

LASER OPERATOR

Clinton Township, Michigan, United States · On-site

$20/hr–$30/hr

Mid level$5K raised

Now Hiring: 3-Axis Laser Cutting OperatorSynergy Manufacturing Group Build Your Career with a Leader in Precision Manufacturing Synergy Manufacturing Group is looking for a motivated and dependable 3-Axis Laser Cutting O…

Skills: CNC Laser Cutting, Blueprint Reading, Quality Inspection, Calipers, Micrometers

Synergy Prototype Stamping, LLC logo

Executive Assistant

Synergy Prototype Stamping, LLC

Clinton Township, Michigan, United States • On-site

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Mid level

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  • $25/hr–$35/hr
  • Full-time
  • Sales commissions, Paid lunch hour, Performance bonus, Training and development
  • Posted 5d ago
  • ~40 hrs/week

Responsibilities

The Executive Assistant will manage the founder's calendar, priorities, and communications while coordinating operations, bookkeeping, and sales support. They are responsible for maintaining project trackers, ensuring task completion, and creating structure within the company's evolving processes.

Requirements

The role requires a highly organized, responsive, and resourceful individual capable of handling diverse administrative and operational tasks. Candidates should be comfortable working in a fast-paced, early-stage manufacturing environment and possess strong follow-through skills.

Full job description

Benefits:
  • Sales Commissions Available
  • Paid Lunch Hour
  • Bonus based on performance
  • Training & development
Company Description
Synergy Molding Technologies, LLC (SMT) is a growing, early-stage company operating in a fast-moving business environment. SMT is building the next generation of manufacturing by transforming ambitious engineering ideas into practical, scalable technologies that make production smarter, more efficient, and more capable. Our work combines advanced additive manufacturing with high-performance plastics to develop new production methods, solve complex manufacturing challenges, and bring innovative products from concept to reality.

Because the company is still in its early stages, many responsibilities currently run directly through the founder. We are hiring a highly responsive, organized, and resourceful person who can help create structure, maintain momentum, and ensure that important work does not fall through the cracks.

About the Role
This is not a conventional administrative position with a narrow or static list of duties.
You will work directly with the founder as a combination of executive assistant, operations coordinator, office administrator, bookkeeping support person, sales support coordinator, and project follow-up resource.

On any given day, you may:
  • Organize the founder’s calendar and priorities.
  • Follow up with a customer or vendor.
  • Update QuickBooks, the CRM, or a project tracker.
  • Prepare documents for a new project.
  • Schedule meetings and confirm commitments.
  • Organize files, supplies, or the physical office.
  • Research a problem and recommend a solution.
  • Make sure an overlooked but important task gets completed.
  • Deliver parts to or visit a customer/vendor.

Key Responsibilities
Executive and Schedule Support
  • Manage and maintain the founder’s calendar.
  • Schedule meetings, calls, appointments, and reminders.
  • Help protect time for the founder’s highest-value priorities.
  • Prepare agendas, documents, and relevant information before meetings.
  • Capture decisions, commitments, and follow-up items.
  • Maintain an accurate list of outstanding tasks and deadlines.
  • Remind the founder of upcoming obligations without needing to be prompted.
  • Help identify scheduling conflicts, missing information, and emerging priorities.
Follow-Through and Organization
  • Translate conversations, emails, and meetings into clear next actions.
  • Track commitments made to customers, vendors, employees, and business partners.
  • Follow up until tasks are completed—not merely until an email has been sent.
  • Provide concise status updates without requiring the founder to ask.
  • Identify stalled work and take the next reasonable step.
  • Escalate problems early, along with a proposed solution whenever possible.
  • Build and maintain checklists, templates, trackers, and standard operating procedures.
  • Create order in areas where processes are incomplete or still developing.
Financial and QuickBooks Administration
Depending on experience and training, responsibilities may include:
  • Maintain accurate day-to-day information in QuickBooks Online.
  • Prepare and send customer invoices.
  • Enter and organize vendor bills and expenses.
  • Support accounts payable and accounts receivable follow-up.
  • Maintain digital records, receipts, and supporting documents.
  • Help monitor overdue invoices and upcoming payments.
  • Coordinate with the company’s accountant, bookkeeper, or financial advisers.
  • Prepare routine reports and identify missing or inconsistent information.

Customer, Vendor, and Sales Support
  • Make and receive routine calls with customers and vendors.
  • Follow up on requests for information, quotations, purchase orders, deliveries, and project requirements.
  • Maintain accurate customer, opportunity, and project information in the CRM.
  • Help ensure that sales opportunities and customer requests receive timely attention.
  • Prepare routine documents, forms, correspondence, and project information.
  • Coordinate meetings and communications among the founder, customers, vendors, and other stakeholders.
  • Maintain professional, clear, and responsive communication.
  • Escalate technical, commercial, or relationship-sensitive issues to the founder when appropriate.
Project and Operational Coordination
  • Maintain project trackers, deadlines, action lists, and documentation.
  • Follow up with the people responsible for outstanding deliverables.
  • Help prepare standard project-management and quality documents.
  • Organize information required for new sales opportunities and ongoing projects.
  • Identify missing information before it becomes a delay.
  • Support purchasing, shipping, scheduling, and vendor coordination when needed.
  • Ensure records are complete, accessible, and current.
  • Assist with one-time operational projects as the business evolves.
Office and General Administration
  • Maintain an organized, professional, and functional office.
  • Order supplies and resolve routine administrative issues.
  • Organize physical and digital files.
  • Coordinate service providers, deliveries, and office requirements.
  • Assist with travel, errands, event preparation, or other reasonable business needs.
  • Step into unassigned areas when something needs attention.

Related keywords

Executive AssistantOperations CoordinatorQuickBooks OnlineCRMManufacturingAdditive ManufacturingProject TrackingAccounts PayableAccounts ReceivableStandard Operating ProceduresAdministrative SupportSales SupportVendor ManagementCustomer RelationsOffice AdministrationScheduling

About Synergy Prototype Stamping, LLC

LinkedInVisit site

Offering you a full spectrum of metal working solutions with fair pricing, quick turnaround times, and great quality.

Industry
Industrial Machinery Manufacturing
Company size
11-50 employees
Founded
2011
Headquarters
Clinton Township, Michigan
LinkedIn followers
677
Total funding
$5K

Offering a full spectrum of metalworking solutions. Using our extensive network of great Employees and vendors, we can produce and manage any type of metalworking project you may need at a fair price, on time, and with great quality. Stamping volumes from 1-100,000 C.N.C. Milling and Turning 3-axis laser cutting in house 5-axis laser cutting in house Welding Assembly Design and Engineering

Offices: 22778 Macomb Industrial Dr, Clinton Township, Michigan 48036, US

Metal StampingMetal FormingLaser CuttingCNC Milling and TurningWeldingDesign and EngineeringBlank DevelopmentAssemblyand Robotic MIG weldingIndustrial Engineering
View all jobs at Synergy Prototype Stamping, LLC

About Synergy Prototype Stamping, LLC

LinkedInVisit site

Offering you a full spectrum of metal working solutions with fair pricing, quick turnaround times, and great quality.

Industry
Industrial Machinery Manufacturing
Company size
11-50 employees
Founded
2011
Headquarters
Clinton Township, Michigan
LinkedIn followers
677
Total funding
$5K

Offering a full spectrum of metalworking solutions. Using our extensive network of great Employees and vendors, we can produce and manage any type of metalworking project you may need at a fair price, on time, and with great quality. Stamping volumes from 1-100,000 C.N.C. Milling and Turning 3-axis laser cutting in house 5-axis laser cutting in house Welding Assembly Design and Engineering

Offices: 22778 Macomb Industrial Dr, Clinton Township, Michigan 48036, US

Metal StampingMetal FormingLaser CuttingCNC Milling and TurningWeldingDesign and EngineeringBlank DevelopmentAssemblyand Robotic MIG weldingIndustrial Engineering
View all jobs at Synergy Prototype Stamping, LLC

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