Job Description Summary

The Academic Coordinator is a key member of the Academy's leadership team, responsible for the day-to-day administration and continuous improvement of the Academy's academic program. Reporting directly to the Executive Director, the Academic Coordinator ensures that every student-athlete receives a rigorous, personalized, and NCAA-compliant college-preparatory education that is fully integrated with demanding training and competition schedules. The coordinator serves as the central point of contact among faculty, coaches, residential life staff, families, and Saint Leo University academic partners.

Job Description

ESSENTIAL DUTIES & RESPONSIBILITIES

Academic Program Management

• Coordinate daily academic operations, including master scheduling, course sequencing, classroom assignments, and academic calendars aligned with training and travel schedules.
• Oversee curriculum implementation across all grade levels, ensuring alignment with Florida standards, college-preparatory benchmarks, and NCAA Eligibility Center core-course requirements.
• Monitor student progress through regular grade audits, progress reports, and academic performance reviews; design and supervise intervention and tutoring plans for students requiring support.
• Administer standardized testing programs (SAT, ACT, TOEFL) and coordinate testing logistics for traveling student-athletes.

Student-Athlete Support & Compliance

• Serve as the Academy's liaison to the NCAA Eligibility Center; maintain accurate core-course lists, transcripts, and initial-eligibility documentation for all student-athletes.
• Support international students with credential evaluation, English-language support coordination, and compliance with SEVIS/F-1 visa academic requirements.
• Collaborate with the college placement team on transcript preparation, recommendation processes, and university admissions support, including pathways to Saint Leo University.

Faculty & Partnership Coordination

• Support the recruitment, onboarding, mentoring, and evaluation of teaching faculty and tutors.
• Facilitate collaboration with Saint Leo University for dual-enrollment opportunities, shared academic resources, and faculty development.
• Communicate proactively with parents and guardians regarding academic expectations, progress, and concerns, including families in international time zones.

Administration & Reporting

• Maintain accurate academic records, enrollment data, and reporting in the Academy's student information system.
• Assist the Executive Director with accreditation processes, program evaluation, budgeting for academic resources, and strategic planning.
• Uphold and model the Benedictine core values of Saint Leo University in all aspects of Academy life.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Education, Educational Leadership, Curriculum & Instruction, or a related field from a regionally accredited institution.
• Experience in teaching, academic advising, or academic administration at the secondary or postsecondary level.
• Working knowledge of NCAA initial-eligibility requirements and college-preparatory curriculum standards.
• Excellent organizational, interpersonal, and written/verbal communication skills. ▪ Proficiency with student information systems, learning management systems, and Microsoft Office.
• Successful completion of Level 2 background screening as required by Florida law for personnel working with minors.
• Experience with Florida Department of Education (FLDOE) graduation requirements

PREFERRED QUALIFICATIONS

• Master's degree in Education, Educational Leadership, or a related discipline.
• Experience in a boarding school, sports academy, or residential student-athlete environment.
• Experience supporting international students, including English-language learners and F-1 visa holders.
• Florida professional educator certification and/or school leadership credential.
• Familiarity with the mission and values of Catholic Benedictine education.
• Experience with online curriculums and Student Information Systems

WORK ENVIRONMENT & EXPECTATIONS

This is an on-site position. The Academic Coordinator should expect occasional evening and weekend responsibilities associated with boarding school life, athletic competition schedules, testing administration, and family engagement events.

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents
• Tuition Exchange Opportunity - Dependent of Employees
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo