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Ohio Education Association logoOhio Education Association

Administrative Secretary - Field

Westerville, Ohio, United States · On-site

$44k–$50k/yr

Mid level

The Ohio Education Association (OEA) is seeking a person for a challenging and rewarding position as an Administrative Secretary. The Ohio Education Association represents 120,000 teachers, faculty members, and support p…

Skills: Database Management, Word Processing, Electronic Filing, Proofreading, Business Correspondence

Ohio Education Association logo

Administrative Secretary - Field

Ohio Education Association

Westerville, Ohio, United States • On-site

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Mid level

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  • $44k–$50k/yr
  • Full-time
  • high school, associate degree
  • Fica Pickup, Medical Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Holidays
  • Posted 12d ago
  • ~40 hrs/week

Responsibilities

Provides comprehensive clerical and administrative support, including managing files, coordinating meetings, and handling communications. Responsible for office operations such as processing invoices, managing supplies, and greeting visitors.

Requirements

Requires a high school diploma or equivalency, with an associate degree preferred. Candidates must have at least three years of administrative office experience and intermediate computer software skills.

Full job description

The Ohio Education Association (OEA) is seeking a person for a challenging and rewarding position as an Administrative Secretary. The Ohio Education Association represents 120,000 teachers, faculty members, and support professionals in Ohio's public schools, colleges, and universities. This position demands a variety of secretarial skills, and three (3) years of administrative office experience is required. Please see below for the additional required qualifications, knowledge, skills, and abilities.

Essential Functions:

  • Uses computers for various applications, such as database management or word processing.
  • Provides clerical and administrative support for organizing plans and practices for engaging members.
  • Sets up and maintains paper or electronic filing systems; recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files.
  • Composes, prepares, and distributes meeting notes, presentations and reports. 
  • Reviews and proofreads material for accuracy and completeness.
  • Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  • Operates electronic mail systems and coordinates the flow of information.
  • Opens, reads, routes, and distributes incoming and outgoing mail or other materials. 
  • Operates office equipment, such as fax machines, copiers, or phone systems.
  • Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
  • Prepares for and makes arrangements for meetings and conferences.
  • Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail. 
  • Opens and closes the office.

Significant Duties:

  • Processes invoices for payment.
  • Orders and maintains office supplies and acts as liaison with vendors.
  • Completes forms in accordance with OEA procedures.
  • Operates in a collaborative team environment.
  • Attends staff meetings and trainings.
  • Provides input into decision-making that impacts Associate Staff functions.
  • Performs duties related to job description.

Qualifications:

  • High school diploma or equivalency; Associate’s Degree preferred.
  • Three (3) years of administrative office experience required.
  • Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
  • Ability to effectively compose, proofread and revise business correspondence.
  • Ability to communicate effectively and professionally.
  • Intermediate skill in use of computer office software.
  • Internet research abilities.

Benefits:

  • FICA Pickup
  • Eligible for Medical, Dental and Vision FIRST DAY
  • PTO: 11 Holidays, Personal, Sick, Vacation and Parental Leave 
  • Retirement: 401K, Defined Contribution, HRA, FSA
  • Casual Work Attire & FREE Parking

 

Authority and Relationships

Responsible to the immediate supervisor; recommends policy and procedure changes to and through the immediate supervisor.

OEA is an Equal Employment Opportunity Employer.

Consideration is given to all applicants without regard to age, ancestry, sex, race, color, creed, religion, sexual orientation, gender identity or expression, marital status, national origin, residence, disability, socio-economic status, military status, political affiliation, genetic information; on the basis of pregnancy, childbirth, or related medical conditions; or, degree of association activity.

 

 

Related keywords

Administrative SecretaryOffice ManagementDatabase ManagementWord ProcessingSpreadsheetsBusiness CorrespondenceClerical SupportInvoice ProcessingVendor ManagementElectronic FilingMeeting PlanningOEAEducation Association

About Ohio Education Association

LinkedInVisit site

The Ohio Education Association represents more than 122,000 teachers, faculty members, and support professionals.

Industry
Public Policy
Company size
10,001+ employees
Founded
1847
Headquarters
Columbus, Ohio
LinkedIn followers
1,289

OEA represents more than 122,000 teachers, faculty members and support professionals who work in Ohio's schools, colleges and universities to help improve public education and the lives of Ohio's children. OEA members provide a wide range of professional education services in communities throughout the state. Our members teach in kindergarten classrooms, high school labs and university halls. They counsel adolescents and help students carve out career aspirations. We coach athletes and transport students to and from the schools and extra-curricular events. We provide professional services to benefit students, schools and the public in virtually every position needed to run Ohio's schools.

Offices: 225 E Broad St, Columbus, Ohio 43215, US

unioneducationand ohio schools
View all jobs at Ohio Education Association

About Ohio Education Association

LinkedInVisit site

The Ohio Education Association represents more than 122,000 teachers, faculty members, and support professionals.

Industry
Public Policy
Company size
10,001+ employees
Founded
1847
Headquarters
Columbus, Ohio
LinkedIn followers
1,289

OEA represents more than 122,000 teachers, faculty members and support professionals who work in Ohio's schools, colleges and universities to help improve public education and the lives of Ohio's children. OEA members provide a wide range of professional education services in communities throughout the state. Our members teach in kindergarten classrooms, high school labs and university halls. They counsel adolescents and help students carve out career aspirations. We coach athletes and transport students to and from the schools and extra-curricular events. We provide professional services to benefit students, schools and the public in virtually every position needed to run Ohio's schools.

Offices: 225 E Broad St, Columbus, Ohio 43215, US

unioneducationand ohio schools
View all jobs at Ohio Education Association

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