Overall purpose of the position The Proposal Coordinator supports ECO's marketing, operations, and business development efforts. The role involves creating, coordinating, and submitting responses to RFPs and RFQs, and en…
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Full-time
bachelor degree
Full benefits package
Posted 19h ago
~40 hrs/week
Responsibilities
The Proposal Coordinator supports marketing and business development by creating, coordinating, and submitting responses to RFPs and RFQs. This role also involves maintaining marketing databases and ensuring high-quality production of materials while adhering to company style guides.
Requirements
Candidates must have a bachelor's degree in a relevant field and at least one year of experience in proposal coordination or a related professional-services environment. Strong written communication, organizational skills, and the ability to manage multiple deadlines are essential.
Full job description
Overall purpose of the position
The Proposal Coordinator supports ECO's marketing, operations, and business development efforts. The role involves creating, coordinating, and submitting responses to RFPs and RFQs, and ensuring the production of high-quality marketing materials that adhere to our style guide. The position works under the direct supervision of the Marketing Manager to contribute to ECO's strategic priorities.
Essential functions of the position
Analyze and interpret RFPs/RFQs and other solicitation documents to understand client needs and response requirements.
Assist in the coordination and preparation of responses, including, but not limited to
Develop proposal schedules and compliance matrices.
Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.
Collaborate with teaming partners and other external entities as part of the proposal process.
Help tailor content to client priorities and solicitation requirements.
Conduct quality assurance checks on proposals, including proofreading for grammar, punctuation, and style consistency, as well as verifying the accuracy of the content.
Manage final production and on-time submission.
Close out and archive completed pursuits.
Support the maintenance of ECO’s internal marketing databases; maintain resumes, project descriptions, references, and other reusable qualifications content.
Monitor procurement portals and other sources for relevant opportunities.
Responsibly use emerging technologies, including AI-assisted tools, where appropriate and consistent with firm policy.
Required Qualifications
Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or a related field, or an equivalent combination of education and relevant experience.
Excellent written, verbal, and facilitation skills.
Ability to communicate clearly with staff at different levels.
High level of organization and attention to detail.
Ability to work effectively under tight deadlines and manage multiple priorities.
At least one year of experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.
Preferred Qualifications
Proficiency with Microsoft Office, Google Workspace, and Adobe Acrobat; Preferred: Experience with Adobe InDesign and Deltek Vantagepoint, project-management, or content-management systems.
Experience in consulting, architecture, engineering, construction, or another deadline-driven professional-services environment is preferred.
Location
Portland, OR
ECOnorthwest offers a hybrid work schedule. To ensure opportunities for collaboration and teamwork, employees located near our offices are expected to prioritize in-office work Tuesday through Thursday.
The position will initially be scheduled for 32 hours per week, with the potential to increase to up to 40 hours per week based on business needs, workload, and the employee’s success in the role. Any increase in hours is not guaranteed and will depend on both the organization’s needs and the employee’s performance and interest in taking on additional hours. This role is eligible for ECO’s full benefits package.
Almost 50 years of public policy research for better human outcomes.
ECOnorthwest’s interdisciplinary research insights help communities across the United States make informed decisions about housing, land use, natural resources, education, and the social safety net.
Policymakers and business leaders trust ECOnorthwest to inform the complex issues that shape communities today. We craft our research through an independent and interdisciplinary approach that integrates economics with other fields of insight. We recognize that to be responsible, rigorous, and trustworthy, public policy research must consider equity.
Delivered with clarity, our guidance creates the path to a better world.
ECO has offices in Portland, Seattle, Bend, Boise, and Los Angeles.
Offices: The KOIN Tower, 222 SW Columbia St. Suite 1600, Portland, Oregon 97201, US · The Seattle Tower, 1218 Third Avenue, Suite 1709, Seattle, Washington 97201, US · The Banner Bank Building, 950 W Bannock Street, 11th Floor, Boise, Idaho 83702, US · 9415 Culver Blvd, #248, Culver City, California 90232, US · 2863 NW Crossing Dr, Suite 100, Bend, Oregon 97703, US
Almost 50 years of public policy research for better human outcomes.
ECOnorthwest’s interdisciplinary research insights help communities across the United States make informed decisions about housing, land use, natural resources, education, and the social safety net.
Policymakers and business leaders trust ECOnorthwest to inform the complex issues that shape communities today. We craft our research through an independent and interdisciplinary approach that integrates economics with other fields of insight. We recognize that to be responsible, rigorous, and trustworthy, public policy research must consider equity.
Delivered with clarity, our guidance creates the path to a better world.
ECO has offices in Portland, Seattle, Bend, Boise, and Los Angeles.
Offices: The KOIN Tower, 222 SW Columbia St. Suite 1600, Portland, Oregon 97201, US · The Seattle Tower, 1218 Third Avenue, Suite 1709, Seattle, Washington 97201, US · The Banner Bank Building, 950 W Bannock Street, 11th Floor, Boise, Idaho 83702, US · 9415 Culver Blvd, #248, Culver City, California 90232, US · 2863 NW Crossing Dr, Suite 100, Bend, Oregon 97703, US