Milwaukee, Wisconsin, United States · On-site
Job DetailsJob Location: MILWAUKEE, WI 53206Position Type: Full-Time/Part-TimeEducation Level: 4 Year DegreeJob Shift: DayJob Category: AdvancementJob Title: Advancement Coordinator Application Closing Date: July 1, 2026…
Skills: Salesforce, Givesmart, Microsoft Office Suite, Google Workspace, Donor database management
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The Advancement Coordinator manages donor databases, processes philanthropic gifts, and generates financial reports to support fundraising goals. They also provide logistical support for fundraising events and maintain accurate donor records.
Candidates must hold a bachelor's degree in a relevant field and possess 1–3 years of experience in non-profit fundraising or administration. Proficiency in CRM software and the Microsoft Office Suite is required.
Job DetailsJob Location: MILWAUKEE, WI 53206Position Type: Full-Time/Part-TimeEducation Level: 4 Year DegreeJob Shift: DayJob Category: AdvancementJob Title: Advancement Coordinator
Application Closing Date: July 1, 2026
Terms/Schedule: Hourly; 12 month position
Messmer High School is a 9-12 grade Catholic high school that serves students and families on the northside of Milwaukee. Messmer High School currently enrolls over 500 students. 80% of our students attend college. African American students comprise 85% of the student body and over 80% of students qualify for free/reduced meals. Regardless of student background and external factors, MHS maintains high expectations for students.
The Advancement Coordinator plays an important role in supporting Messmer’s philanthropic goals. This position provides essential administrative, logistical, and donor-relations support to the Advancement team. The ideal candidate is a highly organized, detail-oriented professional who excels at managing donor databases, record keeping, report generations, and coordinating fundraising events.
Gift Processing & Database Management
Accurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce).
Generate timely and personalized donor acknowledgment letters, tax receipts, and tribute notifications.
Maintain data integrity by regularly updating donor records, contact information, and communication preferences.
Pull financial reports, donor lists, and mailing lists for appeals and stewardship campaigns.
Actively track obituaries of alumni and friends for the purposes of providing appropriate written acknowledgement to surviving family members, as well to keep alumni and friend records accurate.
Provide logistical support for fundraising events, donor cultivation gatherings, and committee meetings when necessary.
Manage event RSVP lists, check-in processes, and post-event follow-ups.
Attend meetings when appropriate with Advancement colleagues.
Attend key Messmer events including its annual gathering, graduation ceremony, and golf outing.
Standard office environment. Sitting and standing for an 8 hour workday.
Ability to work occasional evenings and weekends for major fundraising events.
We strive to attract and retain a highly skilled faculty and staff that can respond to the needs of our students and community. As a benefit-eligible Messmer employee, you will have access to a wide array of benefits, including:
Life, health, dental, and vision insurance
403b matching program
Flexible spending or health savings accounts
Annual tuition reimbursement program
QualificationsQUALIFICATIONS
Education: Bachelor’s degree in communications, Business, Non-Profit Management, or a related field (or equivalent work experience).
Experience: 1–3 years of experience in a non-profit fundraising, advancement, or administrative role.
o Proficiency with CRM/donor databases (Salesforce, Givesmart)
o Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
High level of discretion and integrity when handling confidential donor information.
Strong project management skills with the ability to juggle multiple deadlines.
Collaborative, positive, and enjoys contributing to team success.
Messmer High School is an education management company based out of 742 W Capitol Dr, Milwaukee, Wisconsin, United States.
Offices: 742 W Capitol Dr, Milwaukee, Wisconsin 53206-3327, US
View all jobs at Messmer High SchoolMessmer High School is an education management company based out of 742 W Capitol Dr, Milwaukee, Wisconsin, United States.
Offices: 742 W Capitol Dr, Milwaukee, Wisconsin 53206-3327, US
View all jobs at Messmer High School