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LevelUp English logoLevelUp English

Freelance Bookkeeper & Finance Coordinator (m/f/d)

Berlin, Germany · Hybrid

Mid level

<p>LevelUp English is a Berlin-based education company delivering English project weeks, holiday camps, and educational experiences for schools and families across Germany. </p> <p>As we continue to grow, we are looking …

Skills: Bookkeeping, Finance Administration, Accounting Support, Process Automation, Financial Reporting

LevelUp English logo

Freelance Bookkeeper & Finance Coordinator (m/f/d)

LevelUp English

Berlin, Germany • Hybrid

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Mid level

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  • Contract
  • Flexible hybrid working, Direct collaboration with the founder and leadership team, Opportunity to shape financial management, Modern, entrepreneurial work environment, Freedom to improve systems and introduce new ideas, Long-term growth opportunity
  • Posted 13d ago
  • ~40 hrs/week

Responsibilities

Manage day-to-day financial administration, including receipt reconciliation and bookkeeping handovers for the tax advisor. Focus on streamlining financial workflows through automation and AI tools to build a scalable finance function.

Requirements

Requires experience in bookkeeping or finance administration with a strong understanding of German bookkeeping processes. Candidates should be proactive, detail-oriented, and comfortable working independently in a startup environment.

Full job description

LevelUp English is a Berlin-based education company delivering English project weeks, holiday camps, and educational experiences for schools and families across Germany.


As we continue to grow, we are looking for a reliable and detail-oriented Freelance Bookkeeper & Finance Coordinator to help maintain the financial organisation and operational health of the company.


This role combines traditional bookkeeping responsibilities with a modern, process-driven approach. We are particularly interested in finding someone who is excited by automation, AI tools, and smarter ways of working to help us build a lean and efficient finance function.


You will take ownership of the day-to-day financial administration of the company and act as the bridge between our internal systems and our tax advisor.


Your goal is to ensure that financial information is accurate, organised, up to date, and easy to access while continuously improving processes to reduce administrative workload.


Aufgaben


Bookkeeping & Financial Administration



  • Manage and maintain our spend managent tool Spendesk

  • Organise and reconcile receipts and invoices

  • Categorise transactions and ensure records are complete

  • Prepare monthly bookkeeping handovers for our tax advisor

  • Maintain accurate financial filing systems

  • Monitor incoming and outgoing payments

  • Track outstanding invoices and follow up where necessary

  • Support basic cashflow visibility and reporting


Process Improvement & Automation



  • Identify opportunities to streamline financial workflows

  • Reduce manual administration through automation and improved systems

  • Support the implementation of AI-assisted processes where appropriate

  • Help create a modern and scalable finance function as the company grows

  • Work with leadership to improve financial visibility and reporting


Coordination & Communication



  • Liaise with team members regarding missing receipts and documentation

  • Coordinate with our external tax advisor

  • Ensure financial records remain organised and audit-ready

  • Provide occasional financial and administrative support to leadership


Qualifikation


Essential



  • Experience in bookkeeping, finance administration, or accounting support

  • Strong organisational skills and attention to detail

  • Comfortable working independently and taking ownership of responsibilities

  • Familiarity with German bookkeeping processes

  • Excellent communication skills

  • Reliable, proactive, and solutions-oriented mindset


Nice to Have



  • Experience with Spendesk, SevDesk, DATEV, or similar platforms

  • Experience working with startups, SMEs, or growing businesses

  • Understanding of German GmbH structures

  • Experience working with external tax advisors

  • Interest in process optimisation and digital systems


Benefits



  • Flexible hybrid working

  • Direct collaboration with the founder and leadership team

  • Opportunity to shape how a growing company manages its finances

  • Modern, entrepreneurial work environment

  • Freedom to improve systems and introduce new ideas

  • Long-term opportunity to grow alongside the business


We look forward to hearing from you and building a smarter finance function together.

Related keywords

SpendeskSevDeskDATEVAI ToolsAutomationGerman GmbHTax AdvisorFinancial FilingCashflowAudit-ReadySMEStartupFinance FunctionProcess Optimisation

About LevelUp English

LinkedInVisit site

Facilitating Unforgettable English Project Weeks and Class Trips for Schools across the DACH Region.

Industry
Higher Education
Company size
2-10 employees
Founded
2020
Headquarters
Berlin
LinkedIn followers
517

Facilitating Unforgettable English Project Weeks and Class Trips for Schools across the DACH Region. At LevelUp, we specialize in curating immersive English learning experiences for schools that foster enriching cultural exchange and deliver impactful learning experiences in a sustainable manner. Our programs are designed to leave a lasting impression on students while maintaining affordability for parents and simplifying organisation for teachers.

Offices: Berlin, DE

Language LearningEducationE-Learning
View all jobs at LevelUp English

About LevelUp English

LinkedInVisit site

Facilitating Unforgettable English Project Weeks and Class Trips for Schools across the DACH Region.

Industry
Higher Education
Company size
2-10 employees
Founded
2020
Headquarters
Berlin
LinkedIn followers
517

Facilitating Unforgettable English Project Weeks and Class Trips for Schools across the DACH Region. At LevelUp, we specialize in curating immersive English learning experiences for schools that foster enriching cultural exchange and deliver impactful learning experiences in a sustainable manner. Our programs are designed to leave a lasting impression on students while maintaining affordability for parents and simplifying organisation for teachers.

Offices: Berlin, DE

Language LearningEducationE-Learning
View all jobs at LevelUp English

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