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Full-time, Contract
bachelor degree
Subsidized on-site company catered lunches, Hot beverage program, Employer-paid company health benefits, Spending allowance, RRSP matching program, Flexible work schedules
Posted 15d ago
Apply by Sep 12
~40 hrs/week
Responsibilities
The Operations Coordinator manages day-to-day departmental operations, including dealer billings, vendor payments, and claims resolution. They also prepare executive reports, maintain the Dealer Support Hub, and provide administrative support to department managers.
Requirements
Candidates must have a post-secondary degree or diploma in Business Administration or a related field. Proficiency in Microsoft Office suite and 2-3 years of administrative or coordinator experience are required.
Full job description
General Summary
The Operations Coordinator, Service and After Sales (SAS) is responsible key duties that support day-to-day operations in the department. This includes across department responsibilities related to key document processing, department reports, actions plans and dealer communications as a number of the primary duties for this role.
This is a 15 month full-time contract position.
Essential Duties and Responsibilities
Dealer billings and vendor payments for multiple business deliverables that includes:
Manual data entry, responses to dealer/vendor inquiries and record-keeping
Troubleshooting and resolution of claims submitted by dealers
Improvement and/or automation of administrative processes as required
Accounting/Finance responsibilities that includes:
Preparation of purchase requisitions and orders
Reconciliation and processing of vendor invoices
Processing, tracking and maintaining accurate log of vendor credits or rebates
Weekly and monthly coordination for executive and departmental reports that includes:
Gathering of information and materials from business owners/sources to distribute
Preparation of professional presentations in Excel and PowerPoint
Timely distribution of reports to KCA Executives and Department Management
Completion of key monthly and quarterly reports in support of field staff (DPSMs) and internal (SAS) team members, including comprehensive Dealer Performance KPI Report
Manage Dealer Support Hub to ensure that dealer requests are accurately logged and distributed to provide accurate responses in a timely manner
Administrative support for Director and Senior Department Managers (SAS), including:
Ordering supplies and support for other special requests
Support planning and execution for internal and external department events/meetings
Skills/Knowledge/Experience/Education Requirement
Post-Secondary degree/diploma in Business Administration or like discipline required
2-3 years' experience in Coordinator/Administrative role preferred
Intermediate proficiency with Excel, PowerPoint, Word, and Outlook
Strong knowledge of office procedures and practices
Organization and time management skills
Self-starter to deliver on business requirements
Why Kia?
We operate as a lean and agile team, recognizing the value of each individual's contributions.
Experience the excitement of a fast-paced and growing organization.
Gain exposure and a deeper understanding of your function and the business.
Benefit from employee development and educational offerings.
Join a workplace that fosters a sense of belonging and family.
Be a part of the team behind AJAC's Best Car of the Year award.
Perks and Benefits
Subsidized on-site company catered lunches and a hot beverage program.
Employer-paid company health benefits, spending allowance, and RRSP matching program.
Flexible work schedules and summer hours.
Vehicle programs.
Employee development programs and tuition reimbursement.
SMART Casual Dress code.
Employee lease and car purchase discounts; Friends of Kia discounts.
On-site gym, ping-pong, basketball, and badminton court.
Other company-provided perks.
Kia Canada Inc. is an equal opportunity employer who provides an inclusive and accessible environment for everyone. As such, we will accommodate disabilities during the selection process and we will collaborate with you to meet your needs. We thank all candidates for their interest; however, only those selected for an interview will be contacted. No agencies or phone calls please.
Related keywords
Operations CoordinatorService & After SalesDealer billingsVendor paymentsData entryClaims resolutionProcess automationPurchase requisitionsInvoice reconciliationVendor creditsKPI ReportDealer Support HubAdministrative supportBusiness AdministrationExcelPowerPoint
We believe movement inspires ideas.
Great ideas come to you when you’re on the move, whether you’re walking, running, or driving.
Our vision is to create sustainable mobility solutions for consumers, communities, and societies around the world.
This is why we create the spaces that inspire you being through our products or our stores, and meaningful and convenient services that free up time for the activities you enjoy the most.
So, what are you waiting for?
Get moving, Get inspired, Join the movement.
Want to be part of Kia’s global journey?
Discover exciting career opportunities at the link below:
https://career.kia.com/
Offices: 231 Yangjae-dong, Seocho-gu, Seoul, KR
Sustainable Mobility SolutionsElectric VehiclesPurpose-built Vehiclesand Mobility as a ServiceService IndustryTransportationElectric VehicleAutomotiveManufacturing
We believe movement inspires ideas.
Great ideas come to you when you’re on the move, whether you’re walking, running, or driving.
Our vision is to create sustainable mobility solutions for consumers, communities, and societies around the world.
This is why we create the spaces that inspire you being through our products or our stores, and meaningful and convenient services that free up time for the activities you enjoy the most.
So, what are you waiting for?
Get moving, Get inspired, Join the movement.
Want to be part of Kia’s global journey?
Discover exciting career opportunities at the link below:
https://career.kia.com/
Offices: 231 Yangjae-dong, Seocho-gu, Seoul, KR
Sustainable Mobility SolutionsElectric VehiclesPurpose-built Vehiclesand Mobility as a ServiceService IndustryTransportationElectric VehicleAutomotiveManufacturing