Inspiration Field

Job Description

    

Position Title:   Transportation Specialist

Department:     Adult Services

Reports To:      Adult Services Director

FLSA Status:   Non-exempt

Prepared By: Nicole Baylor, Human Resources Director Date:  August 5, 2026

Approved By: Nicole Baylor, Human Resources Director Date:  August 6, 2026

Johnnie DeLeon, Chief Executive Officer Date:  August 6, 2026

1. SUMMARY:  The Transportation Specialist is primarily responsible for the overall maintenance of the agency vehicle fleet by utilizing a preventative maintenance program.  The Transportation Specialist is responsible for performing routine vehicle and trailer inspections to ensure vehicles are in good working condition.    This position is also responsible for working with contractors and maintaining agency transportation procedures to meet local and state regulatory requirements, within a person-centered environment.  In addition, this position will work with Colorado Department of Transportation (CDOT) to ensure compliance with CDOT rules and regulations and handle all CDOT grant-related processes and procedures.

1. ESSENTIAL DUTIES and MINIMUM QUALIFICATIONS:

1. Maintain agency’s vehicle fleet by utilizing a well-developed preventative maintenance program with approved vendors.

2. Perform routine vehicle monitoring to inspect for safety hazards and report issues to supervisor.  

3. Perform maintenance and repairs on agency fleet within the abilities and professional knowledge of the individual employee.  Including but not limited to changing bulbs, batteries, windshield wipers, adding fluids, oil changes, brakes, tires, etc.

4. Maintain a file for each vehicle to include any preventive maintenance, repairs, accident reports, monthly mileage or any additional pertinent data and information deemed necessary by using agency software program.

5. Monitor mileage, fuel usage, and maintenance costs on a monthly basis and create trend analysis reports and report findings to appropriate personnel.

6. Maintain agency transportation policies and procedures to meet local and state regulatory requirements and update as necessary.

7. Pass the Medication Administration test with no more than two attempts and administer medication to clients according to physician orders and using appropriate administration techniques as outlined in the Medication Administration course.

8. Must be able to perform Lifting and Transferring techniques as trained and pass performance testing.   The employee may occasionally lift and/or push and pull up to 100 lbs.  Lifting may require floor to waist, waist to shoulder, or shoulder to overhead movement. 

9. Driving of agency vehicles as necessary for transportation of clients and agency business as assigned.  

10. Must, with or without reasonable accommodation,  

• Able to regularly sit, walk, stand, climb up and down stairs, physically restrain clients pursuant to training (when necessary) and sit at a computer for long periods of time and repeat the same hand, arm, or finger motion many times (typing, data entry).

• Communicate through speech with individuals in service and public in both quiet and noisy environments.

• Operate a personal computer and related software.

• Tolerate various levels of stress and meet deadlines with severe time constraints.  

• Demonstrate specific vision abilities which include close, distance, and depth perception and able to read handwritten or typed material, and able to adjust focus.

• Work and concentrate in both noisy and quiet environments.

• Squat, stoop, kneel, and reach above the head.  Forward motion will occasionally be required.

• Work inside the building a majority of the time.

1. Essential Duties include the Physical Demands listed below.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

12. Maintain vehicle licenses and registration for entire agency vehicle fleet.

13. Create and maintain vehicle inspection logs and report findings and trends to appropriate personnel.

14. Maintain vehicle safety kits for all vehicles. 

15. Notify supervisors of vehicle misuse or neglect by staff.

16. Purchase and maintain vehicle supplies such as washer wiper fluid, oil, ice scrapers, etc.

17. Work with Colorado Department of Transportation (CDOT) to secure grants and vehicle procurement, including working with CDOT vendors from the beginning of the grant cycle to the end of securing a new vehicle from CDOT.

1. Complete CDOT reports on all vehicles purchased with CDOT grant funds to maintain compliance, including the final close-out report and all other documents.

19. Teach monthly Transportation and Defensive Driving class for new hires.

20. Drive agency vehicles for various transportation routes throughout the area, as needed.

1. Maintain fuel cards and personal identification numbers for each vehicle and each employee.

2. Develop and maintain professional relationships with vendors and regulatory agencies.

3. Perform direct support duties and responsibilities, as needed.  

4. Create and maintain a procedural manual for duties performed in this position.

5. Due to the nature of this position, confidentiality as well as staff attendance and promptness to assigned shifts are essential.

6. Participate in staff training activities and staff meetings, as outlined in the agency’s staff development curriculum.

7. Work flexible schedules or within various environments as the agency and supervisor deem necessary.  Staff attendance and promptness to assigned shifts is essential. The responsibilities of this position may require staff to be able to work irregular, extended, and/or be available for as needed work hours, nights, weekends, holidays, etc. 

8. Represent the agency in the represented communities through positive public relations and active involvement in civic functions.

9. Advise supervisor of concerns and problems that arise within the agency.

10. Follow agency procedures when purchasing items on behalf of the agency.

11. Follow agency policies and procedures in carrying out duties.

12. Safeguard all agency funds and property. 

13. Performs other duties as assigned by the Director, Chief Executive Officer, or designee.

14. Other reasonable duties as may be assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

MINIMUM/PREFERRED QUALIFICATIONS:

Minimum:  This position requires a high school diploma or GE.  One year demonstrated experience working in the transportation or automotive industry.  Must be at least 18 years of age.  Persons hired into this position must be licensed drivers and have reliable transportation.  If current license is from out-of-state, a valid Colorado Driver’s License is required within ten days of hire.  Background check, drug and alcohol check, reference check, and motor vehicle checks must be passed.  Current motor vehicle insurance is required.  Driving is an essential job duty.

Preferred:  Current Colorado Commercial Driver’s License (CDL).

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee will regularly sit, walk, and stand. Occasionally, movement that requires twisting at the neck and/or trunk more than the average person, squatting/ stooping/kneeling, reaching above the head, and forward motion will be required.  The employee will continuously be required to repeat the same hand, arm, or finger motion many times.  Manual and finger dexterity are essential to this position.  Specific vision abilities required by this job include close, distance, depth perception, and telling differences among colors.   The employee must be able to communicate through speech with clients and public.  Hearing requirements include conversation in both quiet and noisy environments.  The employee will occasionally lift and/or push and pull up to 100 pounds.  Lifting may require floor to waist, waist to shoulder, or shoulder to overhead movement. This position demands tolerance for various levels of stress.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate to loud. Working conditions include both inside and outside environments.   Occasionally, this position requires working irregular or extended work hours and meeting deadlines with severe time constraints.  The employee is directly responsible for the safety and well-being of clients.  

SKILL/ABILITY REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

LANGUAGE SKILLS:

Able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Able to write routine reports and correspondence.  Able to respond to common inquiries or complaints from clients, regulatory agencies, guardians, etc.  Able to effectively present information and respond to questions from groups of administrators, managers, employees, Individuals in Service, Individual’s parents, etc. is required.

MATHEMATICAL SKILLS:

Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

SUPERVISORY RESPONSIBILITIES:

The Adult Services Director or Program Supervisor provides the bulk of supervision required.  In general, this position requires that the individual work independently approximately 90% of the time.

OTHER SKILLS:

Able to work with others, with system issues, and within designated time frames. Patience in dealing with Individuals in Service, parents, employees, etc.  Able to develop effective working relationships with a variety of people.  Able to communicate clearly and concisely, both orally and in writing.  Able to perform duties in accordance with agency policies and procedures. 

CERTIFICATES, LICENSES, REGISTRATIONS:

Preferred:  Colorado Commercial Driver’s License (CDL)

STATEMENT OF UNDERSTANDING:

I have read this job description and understand its contents.  I also understand that this job description is not intended to be and should not be construed as an exhaustive list of all the responsibilities, duties, skills, efforts, or working conditions associated with my position.

INSPIRATION FIELD IS AN “AT WILL” EMPLOYER.  EMPLOYMENT BETWEEN THE PARTIES IS INDEFINITE AND IS TERMINABLE AT THE WILL OF EITHER OF THE PARTIES AND MAY BE TERMINATED AT ANY TIME FOR ANY REASON.

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Employee Name (Please print name) Date

Employee Signature Date

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Human Resources Signature Date