About the Role:
The Assistant Facilities Manager in the real estate industry plays a critical role in ensuring that all physical assets and infrastructure are maintained to the highest standards to support seamless client experiences. This position involves assisting in the oversight of daily operations related to building maintenance, safety compliance, and vendor management, ensuring that facilities operate efficiently and effectively. The role requires proactive identification and resolution of maintenance issues, coordination with various departments, and implementation of preventative maintenance programs to minimize downtime. The Assistant Facilities Manager also supports budgeting and resource allocation to optimize operational costs while maintaining quality standards. Ultimately, this position contributes significantly to creating a safe, welcoming, and well-maintained environment that enhances customer satisfaction and supports business objectives.
Minimum Qualifications:
- Qualified candidate must have a minimum of an Associate’s Degree.
- At least 3 years of experience in facilities management or maintenance within the hospitality or related industry.
- Strong knowledge of building systems, safety regulations, and maintenance procedures.
- Proficiency in using facilities management software and Microsoft Office Suite.
- Excellent organizational and communication skills.
Preferred Qualifications:
- Bachelor’s Degree in business administration, real estate, finance, or a related field is preferred.
- Certification in Facilities Management (e.g., IFMA Certified Facility Manager or equivalent).
- Experience working in commercial real estate, a hotel, resort, or large recreational facility environment.
- Familiarity with sustainability practices and energy management systems.
- Basic knowledge of budgeting and financial management related to facilities operations.
Responsibilities:
- Assist in managing the maintenance and repair of all facility systems including HVAC, electrical, plumbing, and structural components.
- Coordinate with external contractors and vendors to ensure timely and cost-effective completion of maintenance projects and repairs.
- Conduct regular inspections of the property to identify potential safety hazards and maintenance needs, ensuring compliance with health and safety regulations.Travel will be required for inspections.
- Support the Facilities Director in developing and implementing preventative maintenance schedules and emergency response plans.
- Maintain accurate records of maintenance activities, budgets, and inventory of supplies and equipment.
- Collaborate with other departments to schedule maintenance activities with minimal disruption to guest services and operations.
- Assist in managing facility-related budgets, including tracking expenses and identifying cost-saving opportunities.
- Respond promptly to facility-related emergencies and coordinate necessary repairs or interventions.
- Ability to stay organized, work independently as well as within a larger team.
Skills:
The Assistant Facilities Manager utilizes technical skills daily to oversee and troubleshoot complex building systems, ensuring operational reliability and safety. Strong communication skills are essential for coordinating with vendors, contractors, and internal teams to schedule maintenance and resolve issues efficiently. Organizational skills enable the management of multiple projects simultaneously, maintaining detailed records and adhering to compliance standards. Analytical skills support budgeting efforts and the identification of cost-saving measures without compromising quality. Additionally, leadership and problem-solving abilities are applied to respond effectively to emergencies and to foster a proactive maintenance culture within the facility.