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Administrative Coordinator

Buffalo, New York, United States · On-site

Entry level

Chiampou Travis Besaw & Kershner (CTBK) is a locally owned and operated full-service accounting firm based in Amherst, NY. With over 150 talented professionals on our team, we provide businesses and high net worth indivi…

Skills: Data support, Workflow management, Tax document inventory, Client onboarding, Billing management

CTBK logo

Administrative Coordinator

CTBK

Buffalo, New York, United States • On-site

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Entry level

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  • Full-time
  • high school
  • Posted 1d ago
  • ~40 hrs/week

Responsibilities

The Administrative Coordinator provides data and workflow support for the tax team, including managing client information and tax document inventory. They also facilitate new client onboarding, process tax forms, and assist with billing and tax notice administration.

Requirements

Candidates should have a high school diploma or GED and a background in or understanding of the accounting services industry. Proficiency in Microsoft Office applications and strong organizational and problem-solving skills are required.

Full job description

Chiampou Travis Besaw & Kershner (CTBK) is a locally owned and operated full-service accounting firm based in Amherst, NY. With over 150 talented professionals on our team, we provide businesses and high net worth individuals with assurance, accounting, tax, and business consulting services. Our clients come from a variety of industries, including manufacturing/distribution, construction, real estate, not-for-profit, healthcare, and professional services.

At CTBK, we prioritize delivering professional services that exceed our clients' expectations while creating a positive and nurturing work environment for our employees. We are committed to helping our staff grow and develop successful and rewarding careers, providing challenging opportunities for personal and professional growth.

As a member of our Client Services Team, you would provide data and workflow support for our Tax Team. In addition, this position provides support throughout our tax operations services as needed. This position would be full-time, onsite, and does require regular overtime, especially from late January through mid-April, and late-August through early-October, including Saturdays during those periods.

Job responsibilities include but are not limited to:

  • Manage, review and organize client information for your tax team
  • Analyze information received and request missing/additional information in a timely manner
  • Manage trackers (tax document inventory and master lists of clients)
  • Facilitate new client setup and onboarding processes
  • Utilize various software to extract client information and keep workflows moving forward
  • Manage and maintain client billing information
  • Process 1099s and K-1s through internal system
  • Assemble and deliver returns to clients
  • Manage tax notices and POA tracking, routing, and administration

A successful candidate will possess the following:

  • Have a mindset of efficiency and problem-solving
  • Manage comprehensive and accurate records while maintaining confidentiality
  • Strong willingness to work with a team and collaborate to complete projects and tasks
  • Exceptional attention to detail and organizational skills, especially in managing workflow processes
  • Self-motivated and driven, with a proactive approach to anticipating issues and resolving them quickly
  • Energized by working on simultaneous projects in our fast-paced environment
  • Ability to work with and build meaningful relationships with multiple levels within the Firm
  • Eager to learn and be resourceful
  • Ability to timely and accurately meet deadlines

Qualifications:

  • Background in/understanding of the accounting services industry is preferred
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint),

Education and Experience:

  • GED or high school diploma Required
  • Prior administrative experience is preferred

Pay:

• $ 23 per hour

For more information about our Firm, explore our website at CTBK.com.

CTBK is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. CTBK makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Related keywords

AccountingTaxAdministrativeWorkflowData supportClient servicesMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint1099K-1Tax returnsPOA trackingOnboardingBillingInventory management

About CTBK

LinkedInVisit site

CTBK is a full-service accounting firm with a culture focusing on human connection for both its team and clients.

Industry
Accounting
Company size
51-200 employees
Founded
1994
Headquarters
Buffalo, New York
LinkedIn followers
3,131

CTBK provides businesses and individuals with assurance, accounting, tax, and business consulting services. Our firm thrives on our strong relationships with clients and our talented team members that work together with a high level of professionalism and commitment to our core values. Our core values have created a remarkable culture that encourages individual career development, relationship building and firm growth.

Offices: 45 Bryant Woods North, Buffalo, New York 14228, US

Business ValuationTraditional AuditingTax ServicesEstate Tax Planning ServicesConstruction Contractor ServicesNot For Profit ServicesLitigation SupportCost Segregation StudiesForensic Accounting / Fraud ExaminationMergers & Acquisition
View all jobs at CTBK

About CTBK

LinkedInVisit site

CTBK is a full-service accounting firm with a culture focusing on human connection for both its team and clients.

Industry
Accounting
Company size
51-200 employees
Founded
1994
Headquarters
Buffalo, New York
LinkedIn followers
3,131

CTBK provides businesses and individuals with assurance, accounting, tax, and business consulting services. Our firm thrives on our strong relationships with clients and our talented team members that work together with a high level of professionalism and commitment to our core values. Our core values have created a remarkable culture that encourages individual career development, relationship building and firm growth.

Offices: 45 Bryant Woods North, Buffalo, New York 14228, US

Business ValuationTraditional AuditingTax ServicesEstate Tax Planning ServicesConstruction Contractor ServicesNot For Profit ServicesLitigation SupportCost Segregation StudiesForensic Accounting / Fraud ExaminationMergers & Acquisition
View all jobs at CTBK

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