Atlanta, Georgia, United States · On-site
Coordinator, Grants & Finance REPORTS TO DIRECTOR OF FINANCE & OPERATIONS Summary The Grants & Finance Coordinator plays a key role in executing the Coca-Cola Scholars Foundation’s scholarship grants, finance and a…
Skills: Financial recordkeeping, Grant administration, Data reconciliation, Accounting systems, CRM systems
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The Coordinator manages scholarship disbursements, financial recordkeeping, and reconciliation tasks to ensure operational efficiency. They also support advancement functions by processing donor contributions and maintaining accurate stakeholder records.
Candidates must possess strong attention to detail, organizational skills, and proficiency in financial databases and Excel. Knowledge of GAAP and experience in managing multiple workstreams across grants and finance are essential.
Coordinator, Grants & Finance
REPORTS TO DIRECTOR OF FINANCE & OPERATIONS
Summary
The Grants & Finance Coordinator plays a key role in executing the Coca-Cola Scholars Foundation’s scholarship grants, finance and advancement functions. This position reports to the Director of Operations and Finance and coordinates the annual disbursements of all Foundation scholarship awards. Duties include but are not limited to communicating with Scholars, college financial aid offices, and other stakeholders to ensure the seamless distribution of scholarship awards and reporting. The Grants & Finance Coordinator also executes day-to-day financial recordkeeping and reconciliation tasks under the general guidance of the Director of Finance and Operations and works collaboratively with internal teams to maintain the accuracy of stakeholder records across several platforms to support data-driven decision-making.
Additionally, this role involves supporting the advancement function by managing stakeholder donations. This includes but is not limited to preparing and tracking invoices and receipts, monitoring donor transactions, and coordinating timely follow-up to ensure accurate reconciliation. The Grants & Finance Coordinator is a key contributor to the efficiency of day-to-day financial, grant and advancement processes. This individual is integral to the Foundation's mission to recognize and empower future leaders.
Team Competencies
Interpersonal Teamwork: Prioritizes team goals, offers proactive support, encourages a positive team culture, and actively offers and requests constructive feedback to improve collaboration.
Performance-Administration & Compliance: Follows standard operating procedures, organizational policies and guidelines, seeks clarification, and suggests modifications and improvements as needed.
Performance-Productivity: Maintains efficient workflow, meets targeted annual individual goals, stays focused despite disruptions, ensures deadlines are met, and communicates potential delays in a timely manner.
Accountability and Results: Ensures accountability for completing tasks and priorities, meets high quality and professional standards, keeps commitments, and addresses issues with humility and promptness.
Adaptability: Manages competing priorities, allows for flexibility to support team requests, adjusts as needed, and handles unexpected issues or challenges with ease and graceful professionalism.
Core Competencies
Initiative: Demonstrates a proactive mindset by independently identifying opportunities, addressing challenges, and acting without being prompted. Anticipates needs and is resourceful in problem-solving.
Quality Focus/Attention to Details: Ensures tasks meet quality standards through consistent accuracy and attention to detail. Proactively identifies and addresses potential issues, monitors defects, and takes timely action or escalates concerns to maintain high performance.
Dependability: Consistently demonstrates reliability and trustworthiness by honoring commitments and serving as a dependable resource for support. Keeps promises, communicates proactively when plans change, and offers assistance to help others succeed.
Responsibilities
The Coordinator will support various critical responsibilities, including those outlined below.
IN RELATION TO FINANCE OPERATIONS SUPPORT
IN RELATION TO GRANTS SUPPORT & SCHOLARSHIP ADMINISTRATION
IN RELATION TO ADVANCEMENT & FUNDRAISING SUPPORT
Success Metrics
The Coordinator can demonstrate their contributions and effectiveness by demonstrating the following:
Financial Operations Support: Coordinates financial recordkeeping processes to support smooth monthly closings and audit readiness, with a goal of 100% accuracy and no unresolved discrepancies. Consistently ensures all invoices and financial documentation is organized, compliant, and easy to access. Tracks and responds to internal requests for financial support in a timely and helpful manner, contributing to efficient team operations, aiming to acknowledge requests within 48-72 hours. Provides inputs for ad hoc financial analysis and projects, demonstrating a proactive and detail-oriented approach, completing requests within established timelines.
Scholarship Disbursement and Management: Ensures scholarship disbursements and related communications are handled efficiently, professionally, accurately and timely. With 100% of scholarship payments disbursed on schedule according to CCSF disbursement policies. Maintains organized records and follows through on all grant renewals and reporting requirements with attention to detail and audit ready required documentation. Engages respectfully and responsively with Scholars and partners, supporting a positive experience with the Foundation’s programs. Supports compliance and transparency by maintaining clear records and contributing to smooth reconciliation processes.
Advancement & Fundraising Support: 100% of donations processed within two business days of receipt. Prepares and sends donor and sponsor receipts and necessary communications in a timely manner (typically within 2 business days of request) ensuring a seamless experience for donors and sponsors. All assigned development tasks completed on schedule, contributing to positive donor experiences and retention.
Skills, Traits & Attributes
The ideal Coordinator candidate will demonstrate, at a minimum, the below professional competencies:
Visionary Leaders Refreshing the World
The Coca-Cola Scholars Foundation celebrates and empowers visionary leaders who are refreshing the world. With its 37th class of Coca-Cola Scholars, the Foundation has provided more than $87 million in scholarships to over 7,150 program alumni who together have become a powerful force for positive change.
Offices: Atlanta, GA 30313, US
Visionary Leaders Refreshing the World
The Coca-Cola Scholars Foundation celebrates and empowers visionary leaders who are refreshing the world. With its 37th class of Coca-Cola Scholars, the Foundation has provided more than $87 million in scholarships to over 7,150 program alumni who together have become a powerful force for positive change.
Offices: Atlanta, GA 30313, US
