Toronto, Ontario, Canada · Hybrid
$31/hr–$36/hr
Hours of Work: 20 hours per week, Monday to Friday with after hours/evening work as scheduled. This is a hybrid position. Minimum 1 days/bi-week on-site Reports to: Chief Financial and Operating Officer Salary range: $31…
Skills: Payroll Processing, ADP Workforce Now, ADP eTime, Legislative Compliance, Collective Agreement Interpretation
Toronto, Ontario, Canada · On-site
$39/hr–$40/hr
About Casey House Casey House is unlike any other hospital. We are a specialty hospital providing ground-breaking holistic care for people living with and at risk of HIV. We offer a growing mix of inpatient, outpatient, …
Skills: Physical Assessment, Critical Thinking, Clinical Decision-Making, Conflict Resolution, Problem Solving
Toronto, Ontario, Canada · On-site
$39/hr–$40/hr
About Casey House Casey House is unlike any other hospital. We are a specialty hospital providing ground-breaking holistic care for people living with and at risk of HIV. We offer a growing mix of inpatient, outpatient, …
Skills: Physical Assessment, Critical Thinking, Clinical Decision-making, Conflict Resolution, Problem Solving
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Manage the end-to-end bi-weekly payroll and time-and-attendance cycle for approximately 120 union and non-union employees. Ensure compliance with legislative requirements, manage pension and benefit remittances, and provide payroll guidance to staff and leadership.
Requires a diploma or degree in Accounting or Finance and a Payroll Compliance Practitioner (PCP) certification. Candidates need 3-5 years of Canadian payroll experience, specifically within a unionized healthcare or public-sector environment.
Hours of Work: 20 hours per week, Monday to Friday with after hours/evening work as scheduled. This is a hybrid position. Minimum 1 days/bi-week on-site
Reports to: Chief Financial and Operating Officer
Salary range: $31.25 - $36.53 / hour
The Payroll Specialist owns the end-to-end bi-weekly payroll and time-and-attendance cycle for approximately 120 union and non-union employees, ensuring every pay run, remittance, and year-end report is delivered accurately, compliantly, and reliably. The role optimizes ADP Workforce Now/eTime, administers HOOPP, reconciles Manulife premiums, WSIB and union remittances, and provides cross-organizational payroll and time guidance. The Payroll Specialist supports fiscal stewardship and enables us to deliver on our commitment to dignified, harm-reduction-oriented care for people living with and at risk of HIV.
Payroll processing & compliance:
Deliver error-free, bi-weekly payroll, meeting all legislative, collective-agreement, and policy requirements.
Interpret collective agreements, ESA, and CRA rules to apply correct earning, deduction, and termination codes
Prepare ROEs, termination packages, retro/bonus/on-call/vacation payouts, and annual T4/T4A files;
Maintain internal controls and compliance of overall payroll process
Time & Attendance System Management:
Configure and audit pay rules, schedulers, and accrual profiles within the HRIS
Coordinate and apply historical edits and retro payments
Review timesheets and maintain time/pay rules as applicable.
Pension & Benefits Administration:
Manage HOOPP enrolments, terminations, and annual MDC reconciliation.
Coordinate benefit rate updates and other retroactive adjustments arising from plan policy changes.
Stakeholder support, training, and continuous improvement:
Utilize all internal tools and defined processes to ensure optimal productivity, service excellence and make recommendations for best practices to employees
Conduct regular and ad-hoc reviews of payroll set up and processes to identify deficiencies within existing procedures and/or configuration; recommend and implement enhancements to drive productivity, efficiencies, service excellence and full payroll compliance.
Provide consultative advice to educate and advise employees and leaders on different payroll enquiries
Liaise with HRIS to test, implement, and document system fixes/enhancements.
Education & Experience:
Diploma or degree in Accounting, Finance
Payroll Compliance Practitioner (PCP) or equivalent; Certified Payroll Manager (CPM) an asset. note – both certifications from the CPA
3-5 years’ end-to-end Canadian payroll experience, in a unionized healthcare or public-sector environment
Technical Skills:
Familiarity with finance ERP (e.g., Financial Edge)
Advanced ADP WFN & eTime configuration an asset;
Competency with Microsoft Office, specifically Excel
Demonstrated ability to adhere to CRA, ESA, WSIB, and other legislative compliance standards
Experience and knowledge of working within a unionized environment (OPSEU, ONA, SEIU)
Experience and knowledge with Public Sector Pension Plan and/or Healthcare of Ontario Pension Plan policies, rules, and regulations.
Additional competencies:
Effective communication, interpersonal, and time-management skills, able to self-prioritize work.
Detail-oriented with strong analytical skills, accuracy, and organization
Ability to translate complex payroll concepts into accessible language for non-experts.
High standards of ethics and confidentiality to handle sensitive information with discretion
A specialty hospital for people living with and at risk of HIV
Casey House is unlike any other hospital. We are a specialty hospital in Toronto providing ground-breaking care to people living with and at risk of HIV. Together with our clients, staff, peers and volunteers, we strive to create an inclusive environment where everyone feels safe. We offer a growing mix of inpatient, outpatient and community-based services that meet clients where they are in their individual journeys of health and wellness. Building on a legacy of advocacy and social justice, we actively dismantle barriers to care and safe living. We provide a community and sense of belonging that connects people to care. The humanity of each client is at the heart of everything we do.
Offices: 119 Isabella St., Toronto, ON M4Y 1P2, CA
A specialty hospital for people living with and at risk of HIV
Casey House is unlike any other hospital. We are a specialty hospital in Toronto providing ground-breaking care to people living with and at risk of HIV. Together with our clients, staff, peers and volunteers, we strive to create an inclusive environment where everyone feels safe. We offer a growing mix of inpatient, outpatient and community-based services that meet clients where they are in their individual journeys of health and wellness. Building on a legacy of advocacy and social justice, we actively dismantle barriers to care and safe living. We provide a community and sense of belonging that connects people to care. The humanity of each client is at the heart of everything we do.
Offices: 119 Isabella St., Toronto, ON M4Y 1P2, CA
