Jobs at Carabell, Leslie & Company, CPA's (Now Hiring) — 1 open

Billing & Operations Coordinator

Mount Clemens, Michigan, United States · On-site

Mid level

Benefits: 401(k) Employee discounts Health insurance Paid time off 401(k) matching Company parties Dental insurance Parental leave Training & development Vision insurance About the Role: Carabell Leslie & Company is look…

Skills: Billing Administration, Accounts Receivable, Administrative Operations, Process Improvement, Client Onboarding

Billing & Operations Coordinator

Carabell, Leslie & Company, CPA's

Mount Clemens, Michigan, United States • On-site

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Mid level

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Full-time
associate degree, bachelor degree
401(k), Employee discounts, Health insurance, Paid time off, 401(k) matching, Company parties
Posted 28d ago
~40 hrs/week

Responsibilities

The role involves coordinating the firm's billing process, managing client invoices, and tracking accounts receivable. Additionally, the coordinator supports day-to-day administrative operations and identifies opportunities for workflow and process improvements.

Requirements

Candidates should have 3-5 years of experience in administrative or billing operations, preferably within a CPA or legal environment. An Associate's or Bachelor's degree in accounting or a related field is preferred.

Full job description

Benefits:

401(k)
Employee discounts
Health insurance
Paid time off
401(k) matching
Company parties
Dental insurance
Parental leave
Training & development
Vision insurance

About the Role:

Carabell Leslie & Company is looking for a detail-oriented and driven Billing & Operations Coordinator to join their team in Mount Clemens, MI. This is a fantastic opportunity to play a key role in keeping day-to-day operations running smoothly while making a real impact on the business. If you thrive in a fast-paced environment and love bringing order to complexity, we want to hear from you!

Essential Responsibilities

Billing Administration

· Coordinate the firm's billing process using Canopy.

· Prepare, review, and process client invoices.

· Review Work-in-Process (WIP) reports.

· Monitor unbilled work and assist partners with billing completion.

· Process invoice adjustments as approved.

· Assist with Accounts Receivable tracking and collection follow-up.

· Prepare monthly billing reports.

· Maintain accurate billing records.

Administrative Operations

· Support the day-to-day administrative operations of the firm.

· Maintain administrative records and internal databases.

· Coordinate document management and workflow.

· Assist with engagement setup and administrative support.

· Maintain operational procedures and documentation.

· Support firm initiatives and special projects.

· Assist with implementation of new administrative processes.

Process Improvement

· Identify opportunities to improve efficiency.

· Recommend workflow improvements.

· Assist with developing and maintaining Standard Operating Procedures.

· Identify bottlenecks and recommend practical solutions.

· Support operational initiatives directed by the Director of Operations.

· Assist with implementation of technology and process improvements.

Client Service

· Professionally communicate with clients regarding billing and administrative matters.

· Assist with client onboarding.

· Support client portal setup and maintenance.

· Coordinate administrative requests from clients.

Cross-Training & Office Support

· Cross-train with other administrative staff.

· Provide backup coverage for front office operations.

· Assist with phones, mail, scheduling, and general office support as needed.

· Support firm meetings and special events.

Ownership & Performance Expectations

The successful candidate will:

· Take ownership of assigned responsibilities with minimal supervision.

· Manage multiple priorities while consistently meeting deadlines.

· Communicate proactively when issues arise.

· Demonstrate sound judgment and professionalism.

· Anticipate needs before they become urgent.

· Look for opportunities to improve processes rather than simply maintain them.

· Be flexible during busy seasons and changing priorities.

· Demonstrate initiative and a willingness to learn.

· Maintain confidentiality and professionalism at all times.

Qualifications

· Associate's or Bachelor's degree in accounting or related field is preferred.

· 3–5 years of administrative, billing, or office operations experience.

· Experience in a CPA firm, accounting firm, legal office, or other professional services environment preferred.

· Strong Microsoft Office skills.

· Experience with Canopy or similar practice management software preferred.

· Excellent written and verbal communication skills.

· Exceptional organizational skills and attention to detail.

Core Competencies

· Accountability

· Initiative

· Organization

· Time Management

· Critical Thinking

· Problem Solving

· Adaptability

· Professional Communication

· Confidentiality

· Team Collaboration

· Customer Service

· Continuous Improvement

What Success Looks Like

Success in this role includes:

· Consistently meeting deadlines without reminders.

· Taking ownership of work from start to finish.

· Anticipating administrative and billing needs.

· Maintaining accurate and timely billing.

About Us:

Carabell Leslie & Company is a trusted firm based in Mount Clemens, MI, known for delivering exceptional service and results to their clients. Our team is built on a culture of collaboration, integrity, and professional growth — making it a place where employees are supported and valued. Join a company where your contributions matter and your career can truly flourish.

Related keywords

CanopyBillingInvoicingWIP ReportsAccounts ReceivableCPA FirmProfessional ServicesStandard Operating ProceduresPractice Management SoftwareMicrosoft OfficeDocument ManagementClient PortalAdministrative SupportWorkflow ImprovementAccounting

About Carabell, Leslie & Company, CPA's

LinkedIn Visit site

Carabell Leslie & Company – Decades of Experience, Forward-Thinking Solutions.

Industry: Accounting
Company size: 11-50 employees
Founded: 1959
Headquarters: Mt. Clemens, MI
LinkedIn followers: 121

We are a CPA firm providing expert solutions in individual and business taxation, financial statement preparation—including compilations and reviews—as well as business consulting. At Carabell Leslie & Company, we are committed to delivering exceptional service with a full range of innovative financial expertise. Our approach is personalized and proactive, ensuring that we understand each client’s unique needs and objectives to provide tailored, strategic solutions.

Offices: 83 Macomb Place, Mt. Clemens, MI 48043, US

Auditing and AccountingFinancial Statement PreparationBusiness and Personal Tax Planning and PreparationInternal Control ProceduresBusiness ValuationPersonal Financial PlanningEstate PlanningQuickBooks Consultingand Fiduciary Income TaxAccounting

View all jobs at Carabell, Leslie & Company, CPA's

About Carabell, Leslie & Company, CPA's

LinkedIn Visit site

Carabell Leslie & Company – Decades of Experience, Forward-Thinking Solutions.

Industry: Accounting
Company size: 11-50 employees
Founded: 1959
Headquarters: Mt. Clemens, MI
LinkedIn followers: 121

Offices: 83 Macomb Place, Mt. Clemens, MI 48043, US

View all jobs at Carabell, Leslie & Company, CPA's

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Jobs at Carabell, Leslie & Company, CPA's (Now Hiring) — 1 open

Billing & Operations Coordinator

Billing & Operations Coordinator

Tired of cold applications?

Responsibilities

Requirements

Full job description

Related keywords

About Carabell, Leslie & Company, CPA's

About Carabell, Leslie & Company, CPA's

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