Tallahassee, Florida, United States · On-site
$62k–$90k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Calendar Management, Executive Support, Travel Coordination, Event Planning, Confidentiality
University Park, Illinois, United States · On-site
$62k–$90k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Vehicle Emissions Testing, Dynamometer Testing, ISO-17025 Compliance, Mechanical Design, Electronic Design
University Park, Illinois, United States · Hybrid
$56k–$82k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Instructional Design, Online Pedagogy, Project Management, Interpersonal Communication, Canvas LMS
University Park, Illinois, United States · On-site
$51k–$74k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Exhibition Design, Project Planning, Gallery Maintenance, Budget Estimation, Staff Supervision
University Park, Illinois, United States · On-site
$123k–$220k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Strategic Planning, Team Leadership, Mentoring, Proposal Writing, Budget Management
University Park, Illinois, United States · On-site
$109k–$191k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Electrical Engineering, Systems Engineering, Circuit Design, Software Development, Firmware Development
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Animal Genomics, Bioinformatics, Computational Biology, Molecular Biology, Reproductive Biology
DuBois, Pennsylvania, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Access Control, Customer Service, Identity Verification
Erie, Pennsylvania, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Nonlinear Dynamics, Vibration Control, Stochastic Dynamics, Random Vibration, Computational Modeling
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Plant Genetic Improvement, Laboratory Experiments, Greenhouse Plant Experiments, Phenotypic Data Collection, Molecular Data Collection
Tallahassee, Florida, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Turbomachinery Design, Tribology, Hydrodynamic Bearings, CFD Modeling, FSI Modeling
Tallahassee, Florida, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Veterinary Care, Regulatory Compliance, Strategic Planning, Animal Welfare, Budget Management
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Legal Teaching, Contract Law, Sales Law, Legal Research, Curriculum Development
Tallahassee, Florida, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Veterinary Care, Regulatory Compliance, Strategic Planning, Animal Welfare, Budget Management
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Plant Sampling, Soil Analysis, Data Entry, Experiment Setup, Agroecology
Benner Township, Pennsylvania, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Food Chemistry, Food Science, Animal Models, LC-MS, Gut Microbiome Characterization
Tallahassee, Florida, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Turbomachinery Design, Tribology, Hydrodynamic Bearings, CFD/FSI Modeling, Pump Hydraulic Testing
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Quantitative Analysis, Analytical Skills, Secondary Data Analysis, Structural Equation Modeling, Multilevel Modeling
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Bioinformatics, Genomics, Plant Genetics, Written Communication, Oral Communication
Abington Township, Pennsylvania, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Vocal Instruction, Music Pedagogy, Curriculum Development, Student Mentoring, Recital Preparation
Tallahassee, Florida, United States • On-site
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Provide high-level administrative support to the Dean of the College of Medicine, including managing schedules, travel, and correspondence. Act as a primary liaison between the Dean and internal and external stakeholders while coordinating key initiatives and projects.
Requires a Bachelor's degree and at least 6 to 10+ years of experience in executive support, preferably within an academic health system. Candidates must possess exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
The Dean of the College of Medicine is seeking an Executive Assistant in Hershey, PA.
As Executive Assistant, the position will be responsible for providing high-level administrative support to the Dean of the College of Medicine. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle sensitive information with confidentiality. The Executive Assistant will manage the Dean's schedule, coordinate meetings and events, handle correspondence, and act as a liaison between the Dean and various stakeholders. Reporting to the Chief of Staff, this role will collaborate with other senior leaders in the College of Medicine (COM) to ensure the successful execution of committee and project priorities set by the Office of the Dean. Additionally, this role is responsible for tracking outcomes and conducting analysis, as well as providing administrative support to the Office of the Dean.
Situated within the Dean's Office, this position offers specialized services, gathers, and analyzes data and information, drafts reports, prepares presentations, , manages coordination, and provides administrative support for initiatives led by the Dean. These initiatives may involve interaction with senior leaders both internally and externally, including the administrative offices of the University Dean, the office of the Provost and President.
Reporting to the Chief of Staff, the executive administrator will:
Schedule management: Efficiently manage the Dean's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting commitments to optimize the Dean's time.
Correspondence and Communication: Handle incoming communication, including emails, phone calls, and written correspondence. Draft and edit correspondence on behalf of the Dean, ensuring accuracy and professionalism.
Meeting Coordination: Coordinate meetings and briefings for the Dean, including agenda preparation, attendance tracking, and logistical arrangements. Provide necessary materials and ensure the Dean is adequately prepared for all engagements.
Travel Coordination: Arrange domestic and international travel for the Dean and accompanying staff. Coordinate transportation, accommodations, visas, and other logistics to ensure smooth and efficient travel experiences.
Information management: Maintain organized records and files, both physical and digital, related to the Dean's activities, initiatives, and correspondence. Ensure information is easily accessible and secure.
Event Planning: Assist in the planning and execution of official events, ceremonies, and functions involving the Dean. Coordinate with internal staff, external partners, and vendors to ensure successful outcomes.
Liaison and Representation: Serve as a primary point of contact for internal and external stakeholders seeking access to the Dean. Represent the Dean's office with professionalism and diplomacy in interactions with government officials, business leaders, and the public.
Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain strict confidentiality protocols and exercise sound judgment in all communications and interactions.
Administrative Support: Provide general administrative support to the Dean's office as needed, including drafting documents, preparing presentations, and performing other tasks to facilitate the efficient operation of the office.
Manage special projects as assigned by the Dean.
Provide business process improvement support to the Office of the Dean
Bachelor’s degree
10+ years experience in executive support roles, preferably in an academic health system.
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Outstanding communication skills, both written and verbal, with a high level of professionalism.
Proficiency in office productivity software such as Microsoft Office Suite, Adobe Acrobat and calendar management tools.
Managerial acumen to build effective and inclusive working partnerships, both internally and externally.
Outstanding organizational skills with ability to multitask
Action and solution oriented
Discretion and confidentiality in handling sensitive information and communications.
Ability to work effectively under pressure and adapt to changing priorities in a fast-paced environment.
Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.
Flexibility to work occasional evenings and weekends as needed.
Outstanding critical thinking and judgment, strong organizational skills, and the ability to be both confident and diplomatic in a complex environment.
Managerial acumen to build effective and inclusive working partnerships, both internally and externally, to support the COM mission, vision, and strategic initiatives.
Action and solution oriented.
Strong interpersonal and listening skills to communicate with a wide range of constituents.
Preparation of draft materials specific to key initiatives.
Direct communication with involved departments at the COM, PSH, PSMSHMC and the University at large.
Creation of deliverables (output reports, recommendations, PowerPoint presentations), taking and distribution of meeting minutes, creation, and distribution of review materials for meetings.
Management of the Dean’s office structure to maintain continuity throughout the office and the staff.
Day- to-day management with the staff weekly to review work priorities and execution goals as dictated by the COM Dean.
This role also manages the invoice review and processing for external contractors.
Meeting scheduling and agenda preparation
Participate in regular meetings with staff and personnel who directly interact with the office of the dean.
Coordinate initiatives identified by the Dean.
Scheduling of initiative projects or programs being driven by the Dean’s office in conjunction with the identified leaders.
Communicate regularly with executive sponsors and stakeholders.
Serve as liaison to operational units (at COM and University Park) that are impacted by the initiatives and projects, depending on scope of the work and deliverables.
Collect information for data gathering for key stakeholder groups.
To be considered for this role you are required to include a resume/CV and a cover letter outlining why you feel you would be the best candidate for this role.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
Serving America’s Defense, Industry, and Education Communities for Over 75 Years. #arlpsu #weare #pennstate
The Applied Research Laboratory at Penn State University is an integral part of one of the leading research universities in the nation. ARL-Penn State supports national security, economic competitiveness, and quality of life through Education; Scientific discovery; Technology demonstration; and Transition to application. As a designated University Affiliated Research Center (UARC), ARL-Penn State conducts essential research, development, and systems engineering in support of our nations priorities free from conflict of interest or competition with commercial industry.
Offices: Applied Research Laboratory, Main Lab, Steam Drive, State College, Pennsylvania 16804, US · 559a Freeport Road, Freeport, Pennsylvania 16229, US · 1850 Centennial Park Dr, Reston, Virginia 20191, US · 995 Newtown Rd, Warminster, Pennsylvania 18974, US · 610 Dowell St, Keyport, Washington 98345, US
Serving America’s Defense, Industry, and Education Communities for Over 75 Years. #arlpsu #weare #pennstate
The Applied Research Laboratory at Penn State University is an integral part of one of the leading research universities in the nation. ARL-Penn State supports national security, economic competitiveness, and quality of life through Education; Scientific discovery; Technology demonstration; and Transition to application. As a designated University Affiliated Research Center (UARC), ARL-Penn State conducts essential research, development, and systems engineering in support of our nations priorities free from conflict of interest or competition with commercial industry.
Offices: Applied Research Laboratory, Main Lab, Steam Drive, State College, Pennsylvania 16804, US · 559a Freeport Road, Freeport, Pennsylvania 16229, US · 1850 Centennial Park Dr, Reston, Virginia 20191, US · 995 Newtown Rd, Warminster, Pennsylvania 18974, US · 610 Dowell St, Keyport, Washington 98345, US
