Tender Manager

Department: Various

Employment Type: Full Time

Location: Aberdeen

Description

• The Tender Manager is responsible for leading and the co-ordination of the bid management process for new business opportunities. They will take responsibility from bid/no-bid stage ensuring the finished delivery documentation is to the highest standard and as per the client requirement.
• They will engage with the engineering, business units, 3rd parties, commercial and contractual teams, delegating to relevant personnel on what is needed to meet deadline requirements.
• Coordinate the technical and commercial aspect of multidisciplinary consultancy and EPC tenders

Key Responsibilities

• Accountable for the submission of all bid/tenders and that the bid process is followed
• Ensuring that timelines for drafting tenders are met and that sufficient time is allowed for review and issue
• Understand keys aspects/drivers for best chances to win proposals.
• Reports to Commercial Director
• Liaison with relevant internal and external stakeholders: commercial, technical and contractual teams
• Manage tender process including:
  • Engagement of client
  • management of bid writing team including technical and commercial teams
  • receipt of Scope of work statement of requirements o clarifications process
  • management and coordination of all technical input o bid writing
  • issue of documentation o Maintaining internal management system (proposal stock)
  • close out (win or lose)
• Set timelines (and monitor schedule) for stage gates
• Analysing tender documents to determine bid/no-bid decisions and develop win strategies
• Work with the commercial team to understand how the win strategy will be demonstrated within the documentation
• Identify commercial and technical risks and how these will be mitigated
• Ensure bids are compliant
• Ensure consistency in the process throughout the different service lines of the business
• Write relevant parts to bids
• Look for improvements with the templates and tracking progress
• Lead feedback sessions for continuous improvements, including lessons learnt

Skills, Knowledge and Expertise

• Experience working in a relevant engineering consultancy/EPC industry
• Proven track record in tender management and coordination of medium and large scale projects
• Proven communication skills (both written and verbal) with great attention to detail
• Demonstrable time and people management experience